Framework Agreement for Supply and Delivery of Certified Ruiru Grafted Coffee Seedlings for 2 Years

FRAMEWORK AGREEMENT FOR SUPPLY AND DELIVERY OF CERTIFIED RUIRU GRAFTED COFFEE SEEDLINGS FOR 2 YEARS

Tender number: NKPCU/775/0033/2026-27

Procuring entity: NEW KENYA PLANTERS CO-OPERATIVE UNION

Procurement category: Goods

Procurement method: Framework Agreement

Bidding access: Open

Reserved for: AGPO

Framework agreement: Yes

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Item wise

Bid validity: 140 days

Clarifications until: 01 Oct 2026 12:00 (Nairobi time)

Published: 29 Sep 2026 14:00 (Nairobi time)

Closing: 09 Oct 2026 15:00 (Nairobi time)

Bid opening: 09 Oct 2026 15:01 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - VALID TAX COMPLIANCE CERTIFICATE - CERTIFICATE OF INCORPORATION / REGISTRATION; - AFA COFFEE DIRECTORATE / COUNTY NURSERY LICENCE AND CURRENT KEPHIS SEEDLING- SELLER OR NURSERY LICENCE FOR THE PRODUCTION SITE - CR12 OR EQUIVALENT NOT OLDER THAN SIX (6) MONTHS, WITH COPIES OF DIRECTOR IDENTIFICATION - TENDER SECURING DECLARATION FORM - AGPO CERTIFICATE (YOUTH ) - SECTION IV – TENDERING FORMS TENDERER'S DECLARATION : FORM OF TENDER Table Header : - TENDERER'S COMMITMENT TENDERER'S RESPONSE ) NO RESERVATIONS: WE HAVE EXAMINED AND HAVE NO RESERVATIONS TO THE TENDERING DOCUMENT INCLUDING ADDENDA ISSUED IN ACCORDANCE WITH INSTRUCTIONS TO TENDERERS (ITT 7); B) ELIGIBILITY: WE MEET THE ELIGIBILITY REQUIREMENTS AND HAVE NO CONFLICT OF INTEREST IN ACCORDANCE WITH ITT 3; ) TENDER/PROPOSAL-SECURING DECLARATION: WE HAVE NOT BEEN SUSPENDED NOR DECLARED INELIGIBLE BY THE PROCURING ENTITY BASED ON EXECUTION OF A TENDER-SECURING DECLARATION. OR PROPOSAL-SECURING DECLARATION IN KENYA IN ACCORDANCE WITH ITT 3.6; D) CONFORMITY: WE OFFER TO SUPPLY IN CONFORMITY WITH THE TENDERING DOCUMENT AND IN ACCORDANCE WITH THE DELIVERY SCHEDULES SPECIFIED IN THE SCHEDULE OF REQUIREMENTS. E) TENDER VALIDITY PERIOD: OUR TENDER SHALL BE VALID FOR THE PERIOD SPECIFIED IN TDS 17.1 (AS AMENDED, IF APPLICABLE) FROM THE DATE FIXED FOR THE TENDER SUBMISSION DEADLINE SPECIFIED IN TDS 21.1 (AS AMENDED, IF APPLICABLE), AND IT SHALL REMAIN BINDING UPON US AND MAY BE ACCEPTED AT ANY TIME BEFORE THE EXPIRATION OF THAT PERIOD; F) PERFORMANCE SECURITY: IF OUR TENDER IS ACCEPTED, WE COMMIT TO OBTAIN A PERFORMANCE SECURITY IN ACCORDANCE WITH THE TENDER DOCUMENT; G) ONE TENDER PER TENDERER: WE ARE NOT SUBMITTING ANY OTHER TENDER(S) AS AN INDIVIDUAL TENDERER, AND WE ARE NOT PARTICIPATING IN ANY OTHER TENDER(S) AS A JOINT VENTURE MEMBER, OR AS A SUBCONTRACTOR, AND MEET THE REQUIREMENTS OF ITT 3.5, OTHER THAN ALTERNATIVE TENDERS SUBMITTED IN ACCORDANCE WITH ITT 12; H) SUSPENSION AND DEBARMENT: WE, ALONG WITH ANY OF OUR SUBCONTRACTORS, SUPPLIERS, CONSULTANTS, MANUFACTURERS, OR SERVICE PROVIDERS FOR ANY PART OF THE CONTRACT, ARE NOT SUBJECT TO, AND NOT CONTROLLED BY ANY ENTITY OR INDIVIDUAL THAT IS SUBJECT TO, A TEMPORARY SUSPENSION BY THE PROCURING ENTITY OR A DEBARMENT IMPOSED BY THE PUBLIC PROCUREMENT REGULATORY AUTHORITY. FURTHER, WE ARE NOT INELIGIBLE UNDER THE KENYA LAWS OR OFFICIAL REGULATIONS OR PURSUANT TO A DECISION OF INTERNATIONAL ORGANIZATIONS TO WHICH KENYA IS A MEMBER; I) BINDING CONTRACT: WE UNDERSTAND THAT THIS TENDER, TOGETHER WITH YOUR WRITTEN ACCEPTANCE THEREOF INCLUDED IN YOUR LETTER OF AWARD, SHALL NOT CONSTITUTE A BINDING CONTRACT BETWEEN US, UNTIL A FORMAL CONTRACT IS PREPARED AND EXECUTED; J) PROCURING ENTITY NOT BOUND TO ACCEPT: WE UNDERSTAND THAT YOU ARE NOT BOUND TO ACCEPT THE LOWEST EVALUATED COST TENDER, THE BEST EVALUATED TENDER OR ANY OTHER TENDER THAT YOU MAY RECEIVE; K) FRAUD AND CORRUPTION: WE HEREBY CERTIFY THAT WE HAVE TAKEN STEPS TO ENSURE THAT NO PERSON ACTING FOR US OR ON OUR BEHALF ENGAGES IN ANY TYPE OF FRAUD AND CORRUPTION. FURTHER, WE CONFIRM THAT WE HAVE READ AND UNDERSTOOD THE FULL CONTENT AND SCOPE OF FRAUD AND CORRUPTION AS INFORMED IN “APPENDIX 1- FRAUD AND CORRUPTION” . L) CODE OF ETHICAL CONDUCT: WE HAVE READ AND UNDERSTOOD THE CONTENTS OF THE CODE OF ETHICS FOR PERSONS PARTICIPATING IN PUBLIC PROCUREMENT AND ASSET DISPOSAL AND MY RESPONSIBILITIES UNDER THE CODE AND WE COMMIT TO ABIDE BY THE PROVISIONS OF THE CODE OF ETHICS COPY AVAILABLE FROM WWW.PPRA.GO.KE DURING THE PROCUREMENT PROCESS AND THE EXECUTION OF ANY RESULTING CONTRACT; M) ANTI-COMPETITIVE AND COLLUSIVE PRACTICES: WE HEREBY CERTIFY AND CONFIRM THAT THE TENDER IS GENUINE, NON- COLLUSIVE AND MADE WITH THE INTENTION OF ACCEPTING THE CONTRACT IF AWARDED. WE HAVE ARRIVED AT THE TENDER INDEPENDENTLY WITHOUT CONSULTATION, COMMUNICATION, AGREEMENT OR ARRANGEMENT WITH, ANY COMPETITOR ON BUT NOT LIMITED TO PRICES; METHODS, FACTORS OR FORMULAS USED TO CALCULATE PRICES; THE INTENTION OR DECISION TO SUBMIT, OR NOT TO SUBMIT, A TENDER; OR THE SUBMISSION OF A TENDER WHICH DOES NOT MEET THE SPECIFICATIONS OF THE REQUEST FOR TENDERS EXCEPT AS DISCLOSED IN THE TENDERER’S ELIGIBILITY - CONFIDENTIAL BUSINESS QUESTIONNAIRE. FURTHER, WE CONFIRM THAT THE TERMS OF THE TENDER HAVE NOT BEEN, AND WILL NOT BE, KNOWINGLY DISCLOSED BY THE TENDERER, DIRECTLY OR INDIRECTLY TO ANY COMPETITOR, PRIOR TO THE DATE AND TIME OF THE OFFICIAL TENDER OPENING, OR OF THE AWARDING OF THE CONTRACT, WHICHEVER COMES FIRST, UNLESS OTHERWISE REQUIRED BY LAW OR AS SPECIFICALLY DISCLOSED ABOVE.; N) BENEFICIAL OWNERSHIP INFORMATION: WE COMMIT TO PROVIDE TO THE PROCURING ENTITY THE BENEFICIAL OWNERSHIP INFORMATION IN CONFORMITY WITH THE BENEFICIAL OWNERSHIP DISCLOSURE FORM UPON RECEIPT OF NOTIFICATION OF INTENTION TO ENTER INTO A CONTRACT IN THE EVENT WE ARE THE SUCCESSFUL TENDERER IN THIS SUBJECT PROCUREMENT PROCEEDING; AND O) WE, THE TENDERER, HAVE DULY COMPLETED, SIGNED AND STAMPED THE FOLLOWING FORMS AS PART OF OUR TENDER: I) TENDERER’S ELIGIBILITY & CONFIDENTIAL BUSINESS QUESTIONNAIRE II) SELF-DECLARATION OF THE TENDERER (FORM SD 1 & SD 2) Table Footer : - OPTION 1: TENDER PRICE (ONE LOT) : FORM OF TENDER Table Header : THE PRICE OF OUR TENDER, INCLUDING ANY DISCOUNTS OFFERED IS: ITEM DESCRIPTION UNIT PRICE INCLUSIVE OF APPLICABLE TAXES AND LEVIES IN FIGURES UNIT PRICE INCLUSIVE OF APPLICABLE TAXES AND LEVIES IN WORDS CURRENCY Table Footer : - Sr no. Formula 1 UNIT PRICE INCLUSIVE OF APPLICABLE TAXES AND LEVIES IN WORDS=UNIT PRICE INCLUSIVE OF APPLICABLE TAXES AND LEVIES IN FIGURES OPTION 2; IN CASE OF MULTIPLE LOTS: : FORM OF TENDER Table Header : - LOT DESCRIPTION TOTAL PRICE INCLUSIVE OF APPLICABLE TAXES AND LEVIES IN FIGURES TOTAL PRICE INCLUSIVE OF APPLICABLE TAXES AND LEVIES IN WORDS CURRENCY Table Footer : Sr no. Formula 1 TOTAL PRICE INCLUSIVE OF APPLICABLE TAXES AND LEVIES IN WORDS=TOTAL PRICE INCLUSIVE OF APPLICABLE TAXES AND LEVIES IN FIGURES COMMISSIONS, GRATUITIES, FEES : FORM OF TENDER Table Header : Q) WE HAVE PAID, OR WILL PAY THE FOLLOWING COMMISSIONS, GRATUITIES, OR FEES WITH RESPECT TO THE TENDERING PROCESS OR IMPLEMENTATION OF THE CONTRACT: NAME OF RECEPIENT ADDRESS REASON AMOUNT Table Footer : - STATE OWNED ENTERPRISE OR INSTITUTION OWNERSHIP : FORM OF TENDER Table Header : - DESCRIPTION TENDERER'S RESPONSE WE ARE NOT A STATE- OWNED ENTERPRISE OR INSTITUTION WE ARE A STATE-OWNED ENTERPRISE OR INSTITUTION BUT MEET THE REQUIREMENTS OF ITT 3.1 & 3.8 Table Footer : - SIGN OFF : FORM OF TENDER Table Header : - NAME OF THE TENDERER NAME OF THE PERSON DULY AUTHORIZED TITLE OF THE PERSON SIGNING THE TENDER SIGNATURE DATE Table Footer : NOTE: **: IN THE CASE OF THE TENDER SUBMITTED BY A JOINT VENTURE SPECIFY THE NAME OF THE JOINT VENTURE AS TENDERER. **PERSON SIGNING THE TENDER SHALL HAVE THE POWER OF ATTORNEY GIVEN BY THE TENDERER. THE POWER OF ATTORNEY SHALL BE ATTACHED WITH THE TENDER SCHEDULES TENDERER’S DETAILS: : TENDERERS ELIGIBILITY CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : - TENDERER'S NAME TENDERER'S ACTUAL OR INTENDED COUNTRY OF REGISTRATION TENDERER'S YEAR OF REGISTRATION TENDERER'S LEGAL ADDRESS IN COUNTRY OF REGISTRATION Table Footer : - JV MEMBERS DETAILS : TENDERERS ELIGIBILITY CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : - JV'S NAME JV'S ACTUAL OR INTENDED COUNTRY OF REGISTRATION JV'S YEAR OF REGISTRATION JV'S LEGAL ADDRESS IN COUNTRY OF REGISTRATION Table Footer : - TENDERER’S/JV MEMBER’S AUTHORIZED REPRESENTATIVE INFORMATION : TENDERERS ELIGIBILITY CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : - NAME ADDRESS TELEPHONE NO. EMAIL Table Footer : - ATTACHED COPIES OF THE FOLLOWING DOCUMENTS: : TENDERERS ELIGIBILITY CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : DOCUMENTS TO BE ATTACHED DESCRIPTION TENDERER'S RESPONSE A) FOR KENYAN TENDERERS A CURRENT TAX COMPLIANCE CERTIFICATE OR TAX EXEMPTION CERTIFICATE ISSUED BY THE KENYA REVENUE AUTHORITY IN ACCORDANCE WITH ITT 3.13. B) ARTICLES OF INCORPORATION (OR EQUIVALENT DOCUMENTS OF CONSTITUTION OR ASSOCIATION), AND/OR DOCUMENTS OF REGISTRATION OF THE LEGAL ENTITY NAMED ABOVE, IN ACCORDANCE WITH ITT 3.6. C) IN CASE OF JV, LETTER OF INTENT TO FORM JV OR JV AGREEMENT, IN ACCORDANCE WITH ITT 3.1. D) IN CASE OF STATE-OWNED ENTERPRISE OR INSTITUTION, IN ACCORDANCE WITH ITT 3.1 DOCUMENTS ESTABLISHING: (I) LEGAL AND FINANCIAL AUTONOMY (II) OPERATION UNDER COMMERCIAL LAW (III) ESTABLISHING THAT THE TENDERER IS NOT UNDER THE SUPERVISION OF THE PROCURING ENTITY Table Footer : - (A) SOLE PROPRIETOR, PROVIDE THE FOLLOWING DETAILS : TENDERERS ELIGIBILITY CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : - NAME IN FULL AGE NATIONALITY COUNTRY OF ORIGIN CITIZENSHIP Table Footer : - (B) PARTNERSHIP, PROVIDE THE FOLLOWING DETAILS. : TENDERERS ELIGIBILITY CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : - NAMES OF PARTNERS NATIONALITY CITIZENSHIP PERCENTAGE SHARES OWNED Table Footer : - (C) REGISTERED COMPANY, PROVIDE THE FOLLOWING DETAILS. : TENDERERS ELIGIBILITY CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : - PRIVATE OR PUBLIC COMPANY (SELECT ONE) STATE NOMINAL KENYA SHILLINGS (EQUIVALENT) STATE ISSUED KENYA SHILLINGS (EQUIVALENT) Table Footer : - (D) GIVE DETAILS OF DIRECTORS AS FOLLOWS. : TENDERERS ELIGIBILITY CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : - NAME OF DIRECTOR NATIONALITY CITIZENSHIP PERCENTAGE SHARES OWNED Table Footer : - INTEREST OF THE FIRM IN THE PROCURING ENTITY : TENDERERS ELIGIBILITY CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : DISCLOSURE OF INTEREST STATEMENT TENDERER'S RESPONSE I) IS THERE ANY PERSON(S) IN NAME OF PROCURING ENTITY WHO HAS ANY INTEREST OR RELATIONSHIP IN THIS FIRM Table Footer : IF YES, PROVIDE DETAILS AS FOLLOWS: DETAILS OF PERSONS WITH INTEREST IN THE PROCURING ENTITY : TENDERERS ELIGIBILITY CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : - NAME OF THE PERSON DESIGNATION IN THE PROCURING ENTITY INTEREST OR RELATIONSHIP WITH THE TENDERER Table Footer : - CONFLICT OF INTEREST DISCLOSURE : TENDERERS ELIGIBILITY CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : - TYPE OF CONFLICT DISCLOSURE YES/NO IF YES, PROVIDE DETAILS OF RELATIONSHIP WITH THE TENDERER TENDERER IS DIRECTLY OR INDIRECTLY CONTROLLED BY OR IS UNDER COMMON CONTROL WITH ANOTHER TENDERER. TENDERER RECEIVES OR HAS RECEIVED ANY DIRECT OR INDIRECT SUBSIDY FROM ANOTHER TENDERER. TENDERER HAS THE SAME LEGAL REPRESENTATIVE AS ANOTHER TENDERER TENDERER HAS A RELATIONSHIP WITH ANOTHER TENDERER, DIRECTLY OR THROUGH COMMON THIRD PARTIES THAT PUTS IT IN A POSITION TO INFLUENCE THE TENDER OF ANOTHER TENDERER, OR INFLUENCE THE DECISIONS OF THE PROCURING ENTITY REGARDING THIS TENDER. ANY OF THE TENDERER’S AFFILIATES PARTICIPATED AS A CONSULTANT IN THE PREPARATION OF THE DESIGN OR TECHNICAL SPECIFICATIONS OF THE WORKS THAT ARE THE SUBJECT OF THE TENDER. TENDERER HAS A CLOSE BUSINESS OR FAMILY RELATIONSHIP WITH A STAFF OF THE PROCURING ENTITY. HAS THE CONFLICT STEMMING FROM SUCH RELATIONSHIP STATED IN ITEM 6 ABOVE BEEN RESOLVED IN A MANNER ACCEPTABLE TO THE PROCURING ENTITY THROUGHOUT THE TENDERING PROCESS AND EXECUTION OF THE CONTRACT THE TENDERER HAS ENTERED INTO CONSULTATIONS, COMMUNICATIONS, AGREEMENTS OR ARRANGEMENTS WITH ONE OR MORE COMPETITORS REGARDING THIS REQUEST FOR TENDERS AND THE TENDERER DISCLOSES, COMPLETE DETAILS THEREOF, INCLUDING THE NAMES OF THE COMPETITORS AND THE NATURE OF, AND REASONS FOR, SUCH CONSULTATIONS, COMMUNICATIONS, AGREEMENTS OR ARRANGEMENTS. Table Footer : - CERTIFICATION : TENDERERS ELIGIBILITY CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : - STATEMENT TENDERER'S RESPONSE NAME TITLE OR DESIGNATION DATE WE CONFIRM THAT INFORMATION PROVIDED ABOVE IS CORRECT AND WE UNDERSTAND THAT GIVING OF FALSE INFORMATION WILL LEAD TO DI SQUALIFICATION OF OUR TENDER Table Footer : - 1. LIST OF GOODS AND DELIVERY SCHEDULE : SCHEDULE OF REQUIREMENTS SECTION V Technical Evaluation Process : - Table Header : [THE PROCURING ENTITY SHALL FILL IN THIS TABLE, WITH THE EXCEPTION OF THE COLUMN “TENDERER'S OFFERED DELIVERY DATE” TO BE FILLED BY THE TENDERER] LINE ITEM NO. DESCRIPTION OF GOODS QUANTITY UNIT OF MEASURE FINAL DESTINATION AS SPECIFIED IN TDS DELIVERY PERIOD TENDERER’S OFFERED DELIVERY PERIOD [TO BE PROVIDED BY THE TENDERER] 1 FRAMEWORK AGREEMENT FOR SUPPLY AND DELIVERY OF CERTIFIED RUIRU GRAFTED COFFEE SEEDLINGS FOR 2 YEARS 1 EACH WITHIN KENYA 2 YEARS Table Footer : - 2. LIST OF RELATED SERVICES AND COMPLETION SCHEDULE : SCHEDULE OF REQUIREMENTS SECTION V Technical Evaluation Process :

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.