FOR the Establishment of a Framework Agreement for Fuel Supply Services to the Unhcr Egypt Fleet Closing Date and Time: 11/12/2026 – 23:59H, Egypt Local Time

DATE: 11/11/2026

SIMPLIFIED REQUEST FOR PROPOSAL: UNHCR SRFP/CAI/005/2026

FOR THE ESTABLISHMENT OF A FRAMEWORK AGREEMENT FOR FUEL SUPPLY SERVICES TO THE UNHCR EGYPT FLEET

CLOSING DATE AND TIME: 11/12/2026 – 23:59H, Egypt local time

INTRODUCTION TO UNHCR

1.1. UNHCR, the United Nations (UN) Refugee Agency, is a global organisation dedicated to saving lives, protecting rights and building a better future for people forced to flee their homes because of conflict and persecution. We lead international action to protect refugees, forcibly displaced communities and stateless people. We deliver life-saving assistance, help safeguard fundamental human rights and develop solutions that ensure people have a safe place called home where they can build a better future. We also work to ensure that stateless people are granted a nationality. We work in over 130 countries, using our expertise to protect and care for millions.

simplified Request for proposal (SRFP)

SRFP overview

2.1. The purpose of this SRFP from the Office of the United Nations High Commissioner for Refugees (UNHCR) is to invite qualified suppliers to submit a proposal (hereafter also referred to as offer/bid) for UNHCR Office in Cairo, for the establishment of a Framework Agreement for fuel supply services to the UNHCR Egypt fleet, as fully detailed in the Terms of Reference (TORs) attached as Annex A of this document.

2.2. Other UN Agencies, Funds and Programmes shall be entitled to the same prices and terms as those contained in the offer of the successful bidder and could form the basis for a Contract/Framework Agreement with other UN Agencies.

2.3. It is strongly recommended that this SRFP and its Annexes be read thoroughly. Failure to observe the procedures laid out in these documents may result in disqualification.

2.4. UNHCR intends to award a single Framework Agreement (FA) to one (1) service provider for an initial period of one (1) year, with the possibility of extension for one (1) additional year, subject to satisfactory performance and budget availability (maximum total duration of two (2) years). The FA does not carry any minimum purchase commitment by UNHCR. All Purchase Orders for fuel will be issued against the FA and linked to it in the UNHCR Cloud ERP system. The successful bidder will be required to maintain its quoted service margin/discount and fees, without revision, for the full duration of the FA, including the extension year; fuel unit prices follow the official retail prices regulated by the Egyptian Ministry of Petroleum.

2.5. This SRFP is an invitation to submit proposals to UNHCR and is not intended and shall not be construed in any way as an offer to contract with your firm or as giving rise to any binding commitments on the part of UNHCR, whether expressed or implied. No binding Contract or other understanding or arrangement, whether expressed or implied, will exist between the bidder and UNHCR and nothing in, or in connection with this SRFP shall give rise to any liability on the part of UNHCR until a Contract is signed by UNHCR and the successful bidder.

2.6. Sub-Contracting: Please take careful note of the provisions on sub-contracting in the attached UNHCR General Conditions of Contract for the Provision of Goods (Annex D).

2.7. The deadline for submission is: 11/12/2026 – 23:59H, Egypt local time (see section I. 3.35 below). Any proposal received after the deadline will be rejected. Bids must be submitted electronically through the UNHCR Cloud ERP Supplier Portal (https://supplier-portal.unhcr.org) or by email to the secured tender email address egybid@unhcr.org (see section 3.35). Any bid sent to another UNHCR email address, including arecasup@unhcr.org, or by any other means will be rejected. UNHCR may, at its discretion, extend the deadline for submissions of proposals by notifying all prospective bidders simultaneously in writing. The extension may include modifications of the solicitation documents, either initiated by UNHCR or in response to a prospective supplier’s clarification request.

2.8. UNHCR reserves the right to cancel a solicitation at any stage of the procurement process prior to final notice of award of a Contract.

SRFP requirements

2.9. The estimated requirement of UNHCR is specified in Annex A: an indicative budget of EGP 450,000 per annum for the supply of fuel (Petrol 92, Petrol 95 and Diesel) to UNHCR Egypt’s fleet of seven (7) active vehicles, stationed mainly in Cairo and Alexandria and travelling on missions across Egypt.

2.10. These figures have been stated to enable bidders to have an indication of the projected requirements. They do not represent a commitment from UNHCR to purchase a minimum quantity or value of fuel. Consumption will be on demand and regulated by issuance of Purchase Orders against the Framework Agreement.

Request for proposal

SRFP DOCUMENTS

3.1. The following Annexes form an integral part of this Request for Proposal

Annex A:

Terms of Reference (TORs)

Annex B:

Financial Offer Form

Annex C:

UNHCR Vendor Registration Form for Commercial Suppliers

Annex D:

UNHCR General Conditions of Contract for the Provision of Goods

Annex E:

UN Supplier Code of Conduct

Annex F:

Confirmation on vendors sanction list.

Annex G:

Guidelines for the UNHCR Cloud ERP Supplier Portal (registration and online bid submission)

Acknowledgement

3.2. We would appreciate your informing us of the receipt of this Request for Proposal by return e-mail to arecasup@unhcr.org as to:

Your confirmation of receipt of this SRFP

Whether or not you will be submitting an offer for this SRFP

IMPORTANT: Failure to send the above requested information may result in disqualification of your offer from further evaluation.

REQUESTS FOR CLARIFICATION

3.3. Bidders are required to submit any request for clarification or any question in respect of this SRFP through e-mail to arecasup@unhcr.org. The deadline for receipt of questions is 01/12/2026 – 23:59H, Egypt local time. Bidders are requested to keep all questions concise. UNHCR will reply to the questions received as soon as possible by sending a notification to all invited bidders at the same time (see section 3.5 below).

3.4. Bidders’ information session: UNHCR may hold one information session on this SRFP, in person or online, before the deadline for questions. If held, all invited bidders will be notified of its date and time at the same time and may attend on the same terms. Minutes of the session, including all questions raised and UNHCR’s answers, will be shared with all invited bidders through arecasup@unhcr.org. Attendance is not mandatory.

3.5. All questions received and UNHCR’s answers will be shared with all invited bidders at the same time through arecasup@unhcr.org, without identifying the bidder who asked the question. UNHCR will not provide any information on this SRFP to an individual bidder that is not shared with all bidders.

your proposal

3.6. Your proposal must be prepared in English

3.7. Please submit your proposal using the Annexes listed under section A.3.1. and filling out the forms provided. Proposals not conforming to the requested formats may not be taken into consideration.

3.8. The proposal submitted shall comprise the following two separate sets of documents: a) Technical offer and b) Financial offer.

CONTENT OF THE TECHNICAL OFFER

3.9. The Terms of Reference (TORs) of the services requested by UNHCR can be found in Annex A . Bidders must clearly state and disclose any discrepancies with the specifications, and the Terms of Reference provided.

IMPORTANT : No pricing information should be included in the technical offer. Failure to comply with this requirement will result in disqualification. The technical offer should contain all technical information required and be submitted separately from the financial offer.

3.10. Your Technical Offer should be concisely presented and structured in the following order to include, but not neces