Consultancy Service to Develop Succession Planning Policy for County Assembly of Kisumu

CONSULTANCY SERVICE TO DEVELOP SUCCESSION PLANNING POLICY FOR COUNTY ASSEMBLY OF KISUMU

SUCCESSION PLANNING

Tender number: CAKSM/1777/RFP/0005/2026-27

Procuring entity: COUNTY ASSEMBLY OF KISUMU

Procurement category: Consultancy Services

Procurement method: Request for Proposal

Bidding access: Limited (invited / registered suppliers)

Reserved for: AGPO (Youth)

Source of funds: GoK

Technical evaluation: Scoring Basis

Evaluation basis: Grand total wise

Bid validity: 126 days

Clarifications until: 23 Oct 2026 17:00 (Nairobi time)

Published: 19 Oct 2026 21:00 (Nairobi time)

Closing: 26 Oct 2026 08:00 (Nairobi time)

Bid opening: 26 Oct 2026 08:01 (Nairobi time)

Eligibility documents required

- Self - Declaration Form - 2 - CERTIFIED CERTIFICATE OF INCORPORATION /CERTIFICATE OF REGISTRATION. - CERTIFIED VALID TAX COMPLIANCE CERTIFICATE. - CERTIFIED PRACTICE LICENSE OR CERTIFICATE FOR THE FIRM. - POWER OF ATTORNEY FOR THE NOMINATED TENDER SIGNATORY SPECIFIC TO THE TENDER. - CERTIFIED ACADEMIC CERTIFICATES. - CERTIFIED PROFESSIONAL CERTIFICATES. - CERTIFIED CERTIFICATE OF PROFESSIONAL MEMBERSHIP OF KEY EXPERTS(E.G., CHRP-K, CIPD, SHRM) - SECTION 3: TECHNICAL PROPOSAL & FINANCIAL PROPOSAL–STANDARD FORMS A - CONSULTANT'S ORGANIZATION : FORM TECH-2- SPECIFIC EXPERIENCE OF THE CONSULTANT AS A FIRM RELEVANT TO THE ASSIGNEMENT Technical Evaluation Process : - Table Header : PROVIDE HERE A BRIEF DESCRIPTION OF THE BACKGROUND AND ORGANIZATION OF YOUR COMPANY, AND-IN CASE OF A JOINT VENTURE-OF EACH MEMBER FOR THIS ASSIGNMENT. ORGANIZATION NAME BACKGROUND Table Footer : - B - CONSULTANT'S EXPERIENCE : FORM TECH-2- SPECIFIC EXPERIENCE OF THE CONSULTANT AS A FIRM RELEVANT TO THE ASSIGNEMENT Technical Evaluation Process : - Table Header : - ASSIGNMENT NAME: COUNTRY NAME OF THE PROCURING ENTITY CONTACT ADDRESS EMAIL START DATE COMPLETION DATE ROLE ON ASSIGNMENT Table Footer : 2. LIST ONLY THOSE ASSIGNMENTS FOR WHICH THE CONSULTANT WAS LEGALLY CONTRACTED BY THE PROCURING ENTITY AS A COMPANY OR WAS ONE OF THE JOINT VENTURE PARTNERS. ASSIGNMENTS COMPLETED BY THE CONSULTANT'S INDIVIDUAL EXPERTS WORKING PRIVATELY OR THROUGH OTHER CONSULTING FIRMS CANNOT BE CLAIMED AS THE RELEVANT EXPERIENCE OF THE CONSULTANT, OR THAT OF THE CONSULTANT'S PARTNERS OR SUB-CONSULTANTS, BUT CAN BE CLAIMED BY THE EXPERTS THEMSELVES IN THEIR CURRICULUM VITAE (CV). 3. THE CONSULTANT SHALL SUBSTANTIATE THEIR CLAIMED EXPERIENCE BY PRESENTING COPIES OF RELEVANT DOCUMENTS SUCH AS THE FORM OF CONTRACT (NOT THE WHOLE CONTRACT), PURCHASE ORDER, SERVICE ORDER, PERFORMANCE CERTIFICATE, ETC.; WHICH SHALL BE INCLUDED IN THE PROPOSAL AS PART OF FORM TECH 7 MANDATORY DOCUMENTARY EVIDENCE. ADDITIONAL DETAILS ON PERFORMED ASSIGNMENTS : FORM TECH-2- SPECIFIC EXPERIENCE OF THE CONSULTANT AS A FIRM RELEVANT TO THE ASSIGNEMENT Technical Evaluation Process : - Table Header : FOR EACH OF THE ASSIGNMENTS ABOVE, PROVIDE THE ADDITIONAL DETAILS REQUESTED IN THE TABLE BELOW: CONSULTANT'S EXPERIENCE -DETAILS OF EXPERIENCE ASSIGNMENT NO APPROX. VALUE OF THE CONTRACT [KES, US$ ETC.]: DURATION OF ASSIGNMENT TOTAL NO OF STAFF-MONTHS OF THE ASSIGNMENT APPROX. VALUE OF THE SERVICES PROVIDED BY YOUR FIRM UNDER THE CONTRACT NO OF PROFESSIONAL STAFF-MONTHS PROVIDED BY ASSOCIATED CONSULTANTS NAME OF SENIOR PROFESSIONAL STAFF OF YOUR FIRM INVOLVED AND FUNCTIONS PERFORMED NAME OF SENIOR PROFESSIONAL STAFF OF YOUR FIRM INVOLVED AND FUNCTIONS PERFORMED NARRATIVE DESCRIPTION OF ASSIGNMENT DESCRIPTION OF ACTUAL SERVICES PROVIDED BY YOUR STAFF WITHIN THE ASSIGNMENT: E.G. ASSIGNMENT NO. 1 (MONTHS): Table Footer : - SIGN OFF : FORM TECH-2- SPECIFIC EXPERIENCE OF THE CONSULTANT AS A FIRM RELEVANT TO THE ASSIGNEMENT Technical Evaluation Process : - Table Header : - STATEMENT TENDERER'S RESPONSE NAME TITLE OR DESIGNATION DATE WE CONFIRM THAT THE INFORMATION GIVEN ABOVE IS CORRECT AND WE UNDERSTAND THAT GIVING FALSE INFORMATION WILL LEAD TO DI SQUALIFICATION Table Footer : FOR A JOINT VENTURE, EITHER ALL MEMBERS SHALL SIGN OR ONLY THE LEAD MEMBER, IN WHICH CASE THE POWER OF ATTORNEY TO SIGN ON BEHALF OF ALL MEMBERS SHALL BE ATTACHED} A - IMPROVEMENT ON THE TERMS OF REFERENCE : FORM TECH-3- ADEQUECY AND QUALITY OF THE PROPOSED METHODOLOGY AND WORK PLAN IN RESPONDING TO THE TERMS OF REFERENCE Technical Evaluation Process : - Table Header : {IMPROVEMENTS TO THE TERMS OF REFERENCE, IF ANY} STATEMENT TENDERER'S RESPONSE Table Footer : INCLUDE COMMENTS ON COUNTERPART STAFF AND FACILITIES TO BE PROVIDED BY THE PROCURING ENTITY. FOR EXAMPLE, ADMINISTRATIVE SUPPORT, OFFICE SPACE, LOCAL TRANSPORTATION, EQUIPMENT, DATA, BACKGROUND REPORTS, ETC., IF ANY B - IMPROVEMENT ON COUNTERPART STAFF AND FACILITIES : FORM TECH-3- ADEQUECY AND QUALITY OF THE PROPOSED METHODOLOGY AND WORK PLAN IN RESPONDING TO THE TERMS OF REFERENCE Technical Evaluation Process : - Table Header : - STATEMENT TENDERER'S RESPONSE PROPOSED IMPROVEMENT ON COUNTERPART STAFF AND FACILITIES Table Footer : - TENDERER'S DETAILS : FORM CON 1 PARTICIPATION BY KENYA CITIZENS AMONG PROPOSED KEY EXPERTS Technical Evaluation Process : - Table Header : - TENDERER'S NAME; TENDERER’S ACTUAL OR INTENDED COUNTRY OF REGISTRATION TENDERER’S YEAR OF REGISTRATION TENDERER’S LEGAL ADDRESS IN COUNTRY OF REGISTRATION Table Footer : - JV DETAILS : FORM CON 1 PARTICIPATION BY KENYA CITIZENS AMONG PROPOSED KEY EXPERTS Technical Evaluation Process : - Table Header : - JV'S NAME JV'S ACTUAL OR INTENDED COUNTRY OF REGISTRATION JV'S YEAR OF REGISTRATION JV'S LEGAL ADDRESS IN COUNTRY OF REGISTRATION Table Footer : - TENDERER'S/JV MEMBER'S AUTHORIZATED REPRESENTATIVE INFORMATION : FORM CON 1 PARTICIPATION BY KENYA CITIZENS AMONG PROPOSED KEY EXPERTS Technical Evaluation Process : - Table Header : - NAME ADDRESS TELEPHONE NUMBERS EMAIL ADDRESS Table Footer : - ATTACHED COPIES OF ORIGINAL DOCUMENTS : FORM CON 1 PARTICIPATION BY KENYA CITIZENS AMONG PROPOSED KEY EXPERTS Technical Evaluation Process : - Table Header : - TENDERER DECLARATION Supplier response a) For Kenyan Tenderers a current tax compliance certificate or tax exemption certificate issued by the Kenya Revenue Authority in accordance with ITT 3.13. b) Articles of Incorporation (or equivalent documents of constitution or association), and /or documents of registration of the legal entity named above, in accordance with ITT 3.6. c) In case of JV, letter of intent to form JV or JV agreement, in accordance with ITT 3.1. d) In case of state-owned enterprise or institution, in accordance with ITT 3.1 documents establishing:(i) Legal and financial autonomy,(ii) Operation under commercial law, (iii) Establishing that the tenderer is not under the supervision of the Procuring Entity e) Included are the organizational chart and a list of Board of Directors Table Footer : - A. SOLE PROPRIETOR : FORM CON 1 PARTICIPATION BY KENYA CITIZENS AMONG PROPOSED KEY EXPERTS Technical Evaluation Process : - Table Header : - NAME IN FULL AGE NATIONALITY COUNTRY OF ORIGIN CITIZENSHIP Table Footer : - B. PARTNERSHIP PROVIDE THE FOLLOWING DETAILS : FORM CON 1 PARTICIPATION BY KENYA CITIZENS AMONG PROPOSED KEY EXPERTS Technical Evaluation Process : - Table Header : NAMES OF PARTNERS NATIONALITY CITIZENSHIP PERCENTAGE SHARES OWNED Table Footer : - C. REGISTERED COMPANY, PROVIDE THE FOLLOWING DETAILS : FORM CON 1 PARTICIPATION BY KENYA CITIZENS AMONG PROPOSED KEY EXPERTS Technical Evaluation Process : - Table Header : - PRIVATE OR PUBLIC NOMINAL CAPITAL KENYA SHILLINGS (EQUIVALENT) ISSUED CAPITAL KENYA SHILLINGS (EQUIVALENT) Table Footer : - DIRECTOR'S DETAILS : FORM CON 1 PARTICIPATION BY KENYA CITIZENS AMONG PROPOSED KEY EXPERTS Technical Evaluation Process : - Table Header : GIVE DETAILS OF DIRECTORS AS FOLLOWS. NAMES OF DIRECTOR NATIONALITY CITIZENSHIP PERCENTAGE SHARES OWNED Table Footer : - DISCLOSURE OF INTEREST-INTEREST OF THE FIRM IN THE PROCURING ENTITY : FORM CON 1 PARTICIPATION BY KENYA CITIZENS AMONG PROPOSED KEY EXPERTS Technical Evaluation Process : - Table Header : - STATEMENT TENDERER'S RESPONSE IS THERE ANY PERSON(S) IN PROCURING ENTITY WHO HAS ANY INTEREST OR RELATIONSHIP IN THIS FIRM Table Footer : - RELATIONS WITH TENDERER IN THE PROCURING ENTITY : FORM CON 1 PARTICIPATION BY KENYA CITIZENS AMONG PROPOSED KEY EXPERTS Technical Evaluation Process : - Table Header : - NAME OF PERSON DESIGNATION IN THE PROCURING ENTITY INTEREST OR RELATIONSHIP WITH TENDERER Table Footer : - CONFLICT OF INTEREST DISCLOSURE : FORM CON 1 PARTICIPATION BY KENYA CITIZENS AMONG PROPOSED KEY EXPERTS Technical Evaluation Process :

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