Consultancy Service to Develop Perfomance Management Policy for County Assembly of Kisumu

CONSULTANCY SERVICE TO DEVELOP PERFOMANCE MANAGEMENT POLICY FOR COUNTY ASSEMBLY OF KISUMU

PERFOMANCE MANAGEMENT POLICY

Tender number: CAKSM/1777/RFP/0009/2026-27

Procuring entity: COUNTY ASSEMBLY OF KISUMU

Procurement category: Consultancy Services

Procurement method: Request for Proposal

Bidding access: Limited (invited / registered suppliers)

Reserved for: County Residents

Source of funds: GoK

Technical evaluation: Scoring Basis

Evaluation basis: Grand total wise

Bid validity: 126 days

Clarifications until: 23 Oct 2026 17:00 (Nairobi time)

Published: 19 Oct 2026 21:00 (Nairobi time)

Closing: 26 Oct 2026 08:00 (Nairobi time)

Bid opening: 26 Oct 2026 08:01 (Nairobi time)

Eligibility documents required

- Self - Declaration Form - 2 - SECTION 3: TECHNICAL PROPOSAL & FINANCIAL PROPOSAL–STANDARD FORMS A - CONSULTANT'S ORGANIZATION : FORM TECH2 SPECIFIC EXPERIENCE OF THE CONSULTANT AS A FIRM RELEVANT TO THE ASSIGNMENT Technical Evaluation Process : - Table Header : PROVIDE HERE A BRIEF DESCRIPTION OF THE BACKGROUND AND ORGANIZATION OF YOUR COMPANY, AND-IN CASE OF A JOINT VENTURE-OF EACH MEMBER FOR THIS ASSIGNMENT. ORGANIZATION NAME BACKGROUND Table Footer : - B - CONSULTANT'S EXPERIENCE : FORM TECH2 SPECIFIC EXPERIENCE OF THE CONSULTANT AS A FIRM RELEVANT TO THE ASSIGNMENT Technical Evaluation Process : - Table Header : - ASSIGNMENT NAME: COUNTRY NAME OF THE PROCURING ENTITY CONTACT ADDRESS EMAIL START DATE COMPLETION DATE ROLE ON ASSIGNMENT Table Footer : 2. LIST ONLY THOSE ASSIGNMENTS FOR WHICH THE CONSULTANT WAS LEGALLY CONTRACTED BY THE PROCURING ENTITY AS A COMPANY OR WAS ONE OF THE JOINT VENTURE PARTNERS. ASSIGNMENTS COMPLETED BY THE CONSULTANT'S INDIVIDUAL EXPERTS WORKING PRIVATELY OR THROUGH OTHER CONSULTING FIRMS CANNOT BE CLAIMED AS THE RELEVANT EXPERIENCE OF THE CONSULTANT, OR THAT OF THE CONSULTANT'S PARTNERS OR SUB-CONSULTANTS, BUT CAN BE CLAIMED BY THE EXPERTS THEMSELVES IN THEIR CURRICULUM VITAE (CV). 3. THE CONSULTANT SHALL SUBSTANTIATE THEIR CLAIMED EXPERIENCE BY PRESENTING COPIES OF RELEVANT DOCUMENTS SUCH AS THE FORM OF CONTRACT (NOT THE WHOLE CONTRACT), PURCHASE ORDER, SERVICE ORDER, PERFORMANCE CERTIFICATE, ETC.; WHICH SHALL BE INCLUDED IN THE PROPOSAL AS PART OF FORM TECH 7 MANDATORY DOCUMENTARY EVIDENCE. ADDITIONAL DETAILS ON PERFORMED ASSIGNMENTS : FORM TECH2 SPECIFIC EXPERIENCE OF THE CONSULTANT AS A FIRM RELEVANT TO THE ASSIGNMENT Technical Evaluation Process : - Table Header : FOR EACH OF THE ASSIGNMENTS ABOVE, PROVIDE THE ADDITIONAL DETAILS REQUESTED IN THE TABLE BELOW: CONSULTANT'S EXPERIENCE -DETAILS OF EXPERIENCE ASSIGNMENT NO APPROX. VALUE OF THE CONTRACT [KES, US$ ETC.]: DURATION OF ASSIGNMENT TOTAL NO OF STAFF-MONTHS OF THE ASSIGNMENT APPROX. VALUE OF THE SERVICES PROVIDED BY YOUR FIRM UNDER THE CONTRACT NO OF PROFESSIONAL STAFF-MONTHS PROVIDED BY ASSOCIATED CONSULTANTS NAME OF SENIOR PROFESSIONAL STAFF OF YOUR FIRM INVOLVED AND FUNCTIONS PERFORMED NAME OF SENIOR PROFESSIONAL STAFF OF YOUR FIRM INVOLVED AND FUNCTIONS PERFORMED NARRATIVE DESCRIPTION OF ASSIGNMENT DESCRIPTION OF ACTUAL SERVICES PROVIDED BY YOUR STAFF WITHIN THE ASSIGNMENT: E.G. ASSIGNMENT NO. 1 (MONTHS): Table Footer : - SIGN OFF : FORM TECH2 SPECIFIC EXPERIENCE OF THE CONSULTANT AS A FIRM RELEVANT TO THE ASSIGNMENT Technical Evaluation Process : - Table Header : - STATEMENT TENDERER'S RESPONSE NAME TITLE OR DESIGNATION DATE WE CONFIRM THAT THE INFORMATION GIVEN ABOVE IS CORRECT AND WE UNDERSTAND THAT GIVING FALSE INFORMATION WILL LEAD TO DI SQUALIFICATION Table Footer : FOR A JOINT VENTURE, EITHER ALL MEMBERS SHALL SIGN OR ONLY THE LEAD MEMBER, IN WHICH CASE THE POWER OF ATTORNEY TO SIGN ON BEHALF OF ALL MEMBERS SHALL BE ATTACHED} A - IMPROVEMENT ON THE TERMS OF REFERENCE : FORM TECH 3 ADEQUACY AND QUALITY OF THE PROPOSED METHODOLOGY AND WORK PLAN IN RESPONDING TO THE TERMS OF REFERENCE TORS Technical Evaluation Process : - Table Header : {IMPROVEMENTS TO THE TERMS OF REFERENCE, IF ANY} STATEMENT TENDERER'S RESPONSE Table Footer : INCLUDE COMMENTS ON COUNTERPART STAFF AND FACILITIES TO BE PROVIDED BY THE PROCURING ENTITY. FOR EXAMPLE, ADMINISTRATIVE SUPPORT, OFFICE SPACE, LOCAL TRANSPORTATION, EQUIPMENT, DATA, BACKGROUND REPORTS, ETC., IF ANY B - IMPROVEMENT ON COUNTERPART STAFF AND FACILITIES : FORM TECH 3 ADEQUACY AND QUALITY OF THE PROPOSED METHODOLOGY AND WORK PLAN IN RESPONDING TO THE TERMS OF REFERENCE TORS Technical Evaluation Process : - Table Header : - STATEMENT TENDERER'S RESPONSE PROPOSED IMPROVEMENT ON COUNTERPART STAFF AND FACILITIES Table Footer : - TENDERER'S DETAILS : FORM CON 1 PARTICIPATION BY KENYA CITIZENS AMONG PROPOSED KEY EXPERTS Technical Evaluation Process : - Table Header : - TENDERER'S NAME; TENDERER’S ACTUAL OR INTENDED COUNTRY OF REGISTRATION TENDERER’S YEAR OF REGISTRATION TENDERER’S LEGAL ADDRESS IN COUNTRY OF REGISTRATION Table Footer : - JV DETAILS : FORM CON 1 PARTICIPATION BY KENYA CITIZENS AMONG PROPOSED KEY EXPERTS Technical Evaluation Process : - Table Header : - JV'S NAME JV'S ACTUAL OR INTENDED COUNTRY OF REGISTRATION JV'S YEAR OF REGISTRATION JV'S LEGAL ADDRESS IN COUNTRY OF REGISTRATION Table Footer : - TENDERER'S/JV MEMBER'S AUTHORIZATED REPRESENTATIVE INFORMATION : FORM CON 1 PARTICIPATION BY KENYA CITIZENS AMONG PROPOSED KEY EXPERTS Technical Evaluation Process : - Table Header : - NAME ADDRESS TELEPHONE NUMBERS EMAIL ADDRESS Table Footer : - ATTACHED COPIES OF ORIGINAL DOCUMENTS : FORM CON 1 PARTICIPATION BY KENYA CITIZENS AMONG PROPOSED KEY EXPERTS Technical Evaluation Process : - Table Header : - TENDERER DECLARATION Supplier response a) For Kenyan Tenderers a current tax compliance certificate or tax exemption certificate issued by the Kenya Revenue Authority in accordance with ITT 3.13. b) Articles of Incorporation (or equivalent documents of constitution or association), and /or documents of registration of the legal entity named above, in accordance with ITT 3.6. c) In case of JV, letter of intent to form JV or JV agreement, in accordance with ITT 3.1. d) In case of state-owned enterprise or institution, in accordance with ITT 3.1 documents establishing:(i) Legal and financial autonomy,(ii) Operation under commercial law, (iii) Establishing that the tenderer is not under the supervision of the Procuring Entity e) Included are the organizational chart and a list of Board of Directors Table Footer : - A. SOLE PROPRIETOR : FORM CON 1 PARTICIPATION BY KENYA CITIZENS AMONG PROPOSED KEY EXPERTS Technical Evaluation Process : - Table Header : - NAME IN FULL AGE NATIONALITY COUNTRY OF ORIGIN CITIZENSHIP Table Footer : - B. PARTNERSHIP PROVIDE THE FOLLOWING DETAILS : FORM CON 1 PARTICIPATION BY KENYA CITIZENS AMONG PROPOSED KEY EXPERTS Technical Evaluation Process : - Table Header : NAMES OF PARTNERS NATIONALITY CITIZENSHIP PERCENTAGE SHARES OWNED Table Footer : - C. REGISTERED COMPANY, PROVIDE THE FOLLOWING DETAILS : FORM CON 1 PARTICIPATION BY KENYA CITIZENS AMONG PROPOSED KEY EXPERTS Technical Evaluation Process : - Table Header : - PRIVATE OR PUBLIC NOMINAL CAPITAL KENYA SHILLINGS (EQUIVALENT) ISSUED CAPITAL KENYA SHILLINGS (EQUIVALENT) Table Footer : - DIRECTOR'S DETAILS : FORM CON 1 PARTICIPATION BY KENYA CITIZENS AMONG PROPOSED KEY EXPERTS Technical Evaluation Process : - Table Header : GIVE DETAILS OF DIRECTORS AS FOLLOWS. NAMES OF DIRECTOR NATIONALITY CITIZENSHIP PERCENTAGE SHARES OWNED Table Footer : - DISCLOSURE OF INTEREST-INTEREST OF THE FIRM IN THE PROCURING ENTITY : FORM CON 1 PARTICIPATION BY KENYA CITIZENS AMONG PROPOSED KEY EXPERTS Technical Evaluation Process : - Table Header : - STATEMENT TENDERER'S RESPONSE IS THERE ANY PERSON(S) IN PROCURING ENTITY WHO HAS ANY INTEREST OR RELATIONSHIP IN THIS FIRM Table Footer : - RELATIONS WITH TENDERER IN THE PROCURING ENTITY : FORM CON 1 PARTICIPATION BY KENYA CITIZENS AMONG PROPOSED KEY EXPERTS Technical Evaluation Process : - Table Header : - NAME OF PERSON DESIGNATION IN THE PROCURING ENTITY INTEREST OR RELATIONSHIP WITH TENDERER Table Footer : - CONFLICT OF INTEREST DISCLOSURE : FORM CON 1 PARTICIPATION BY KENYA CITIZENS AMONG PROPOSED KEY EXPERTS Technical Evaluation Process : - Table Header : - TENDERER DECLARATION TENDERER'S RESPONSE IF YES PROVIDE DETAILS OF THE RELATIONSHIP WITH TENDERER Tenderer is directly or indirectly controlled by or is under common control with another tenderer. Tenderer receives or has received any direct or indirect subsidy from another tenderer. Tenderer has the same legal representative as another tenderer Tenderer has a relationship with another tenderer, directly or through common third parties that puts it in a position to influence the tender of another tenderer, or influence the decisions of the Procuring Entity regarding this tender. Any of the Tenderer’s affiliates participated as a consultant in the preparation of the design or technical specifications of the works that are the subject of the tender. Tenderer has a close business or family relationship with a staff of the Procuring Entity. HAS THE CONFLICT STEMMING FROM SUCH RELATIONSHIP STATED IN ITEM 6 ABOVE BEEN RESOLVED IN A MANNER ACCEPTABLE TO THE PROCURING ENTITY THROUGHOUT THE TENDERING PROCESS AND EXECUTION OF THE CONTRACT The Tenderer has entered into consultations, communications, agreements or arrangements with one or more competitors regarding this request for tenders and the Tenderer discloses, complete details thereof, including the names of the competitors and the nature of, and reasons for, such consultations, communications, agreements or arrangements. Table Footer : - CONFIRMATION AND CERTIFICATION : FORM CON 1 PARTICIPATION BY KENYA CITIZENS AMONG PROPOSED KEY EXPERTS Technical Evaluation Process : - Table Header : CONFIRM THAT THE TERMS OF THE TENDER HAVE NOT BEEN, AND WILL NOT BE, KNOWINGLY DISCLOSED BY THE TENDERER, DIRECTLY OR INDIRECTLY TO ANY COMPETITOR, PRIOR TO THE DATE AND TIME OF THE OFFICIAL TENDER OPENING, OR OF THE AWARDING OF THE CONTRACT, WHICHEVER COMES FIRST, UNLESS OTHERWISE REQUIRED BY LAW OR AS SPECIFICALLY DISCLOSED ABOVE. STATEMENT TENDERER'S RESPONSE NAME TITLE OR DESIGNATION DATE WE CONFIRM THAT INFORMATION PROVIDED ABOVE IS CORRECT AND WE UNDERSTAND THAT GIVING FALSE INFORMATION WILL LEAD TO DI SQUALIFICATION OF OUR TENDER Table Footer : - TEAM LEADER : KEY EXPERTS QUALIFICATIONS AND COMPETENCE FOR THE ASSIGNMENT Technical Evaluation Process : - Table Header : - NAME COMPANY POSITION QUALIFICATION Table Footer : - PROJECT MANAGER : KEY EXPERTS QUALIFICATIONS AND COMPETENCE FOR THE ASSIGNMENT Technical Evaluation Process : - Table Header : - NAME COMPANY POSITION QUALIFICATION Table Footer : - HUMAN RESOURCE CONSULTANT : KEY EXPERTS QUALIFICATIONS AND COMPETENCE FOR THE ASSIGNMENT Technical Evaluation Process :

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