Tender for the Supply and Delivery of Mobile Phones and Ipads

TENDER FOR THE SUPPLY AND DELIVERY OF MOBILE PHONES AND IPADS

PURCHASE OF MOBILE PHONES

Tender number: UFFA/938/0038/2026-27

Procuring entity: UNCLAIMED FINANCIAL ASSETS AUTHORITY

Procurement category: Goods

Procurement method: Open Tender

Bidding access: Open

Reserved for: AGPO (Youth)

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 90 days

Clarifications until: 09 Nov 2026 17:00 (Nairobi time)

Published: 06 Nov 2026 11:00 (Nairobi time)

Closing: 13 Nov 2026 11:00 (Nairobi time)

Bid opening: 13 Nov 2026 11:02 (Nairobi time)

Eligibility documents required

- SELF-DECLARATION FORMS (FORM SD1 & SD2) - THE BIDDER MUST ATTACH A COPY OF THE CERTIFICATE OF INCORPORATION - THE BIDDER MUST ATTACH A VALID TAX COMPLIANCE CERTIFICATE - SUBMIT A COMPLETED COMPANY'S PROFILE USING THE CONFIDENTIAL BUSINESS QUESTIONNAIRE PROVIDED IN THIS TENDER DOCUMENT. - DULY FILLED, SIGNED AND STAMPED FORM OF TENDER IN THE FORMAT PROVIDED - DISTRIBUTOR AUTHORIZATION FORM /RESELLER CERTIFICATE: BIDDERS ARE REQUIRED TO PROVIDE A DAF FROM THE OEM OF THE PROPOSED SOLUTION ADDRESSED TO UFAA/RESELLER CERTIFICATE (TO BE VERIFIED BY THE OEM). - BIDDERS MUST ATTACH BROCHURES AND TECHNICAL DATA SHEETS SHOWING DETAILS OF EACH PROPOSED EQUIPMENT (MODEL /MAKE ETC.) HIGHLIGHT THE DESIRED FEATURES TO AID IN TECHNICAL EVALUATION OF THE BIDS. - REFERENCES: BIDDERS MUST PROVIDE EVIDENCE OF SUPPLYING SIMILAR PRODUCTS FROM THE OEM TO AT LEAST THREE FIRMS. ATTACH LSO/LPO OR CONTRACTS, RECOMMENDATION LETTERS WILL NOT BE ACCEPTED - SECTION IV – TENDERING FORMS 1. TENDERER’S DETAILS: : TENDERERS ELIGIBILITY AND CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : TENDERER’S DETAILS TENDERER’S NAME TENDERER’S ACTUAL OR INTENDED COUNTRY OF REGISTRATION: TENDERER’S YEAR OF REGISTRATION: TENDERER’S LEGAL ADDRESS IN COUNTRY OF REGISTRATION: Table Footer : - 2. JV MEMBERS DETAILS : TENDERERS ELIGIBILITY AND CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : - JV'S NAME JV'S ACTUAL OR INTENDED COUNTRY OF REGISTRATION JV'S YEAR OF REGISTRATION JV'S LEGAL ADDRESS IN COUNTRY OF REGISTRATION Table Footer : - 3. TENDERER’S/JV MEMBER’S AUTHORIZED REPRESENTATIVE INFORMATION : TENDERERS ELIGIBILITY AND CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : - Name Address Telephone Number Email Address Table Footer : - 4. ATTACHED COPIES OF THE FOLLOWING DOCUMENTS. : TENDERERS ELIGIBILITY AND CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : DOCUMENTS TO BE ATTACHED DESCRIPTION TENDERER'S RESPONSE FOR KENYAN TENDERERS A CURRENT TAX CLEARANCE CERTIFICATE OR TAX EXEMPTION CERTIFICATE ISSUED BY THE KENYA REVENUE AUTHORITY IN ACCORDANCE WITH ITT 3.13 ARTICLES OF INCORPORATION (OR EQUIVALENT DOCUMENTS OF CONSTITUTION OR ASSOCIATION), AND/OR DOCUMENTS OF REGISTRATION OF THE LEGAL ENTITY NAMED ABOVE, IN ACCORDANCE WITH ITT 3.6. IN CASE OF JV, LETTER OF INTENT TO FORM JV OR JV AGREEMENT, IN ACCORDANCE WITH ITT 3.1. IN CASE OF STATE-OWNED ENTERPRISE OR INSTITUTION, IN ACCORDANCE WITH ITT 3.1 DOCUMENTS ESTABLISHING: (I) LEGAL AND FINANCIAL AUTONOMY (II) OPERATION UNDER COMMERCIAL LAW (III) ESTABLISHING THAT THE TENDERER IS NOT UNDER THE SUPERVISION OF THE PROCURING ENTITY Table Footer : - 5 (A) SOLE PROPRIETOR, PROVIDE THE FOLLOWING DETAILS : TENDERERS ELIGIBILITY AND CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : GENERAL AND SPECIFIC DETAILS NAME IN FULL AGE NATIONALITY COUNTRY OF ORIGIN CITIZENSHIP Table Footer : - 5 (B) PARTNERSHIP, PROVIDE THE FOLLOWING DETAILS. : TENDERERS ELIGIBILITY AND CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : - NAMES OF PARTNERS NATIONALITY CITIZENSHIP PERCENTAGE SHARES OWNED Table Footer : - (C) REGISTERED COMPANY, PROVIDE THE FOLLOWING DETAILS. : TENDERERS ELIGIBILITY AND CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : PRIVATE OR PUBLIC COMPANY (SELECT ONE) STATE NOMINAL KENYA SHILLINGS (EQUIVALENT) STATE ISSUED KENYA SHILLINGS (EQUIVALENT) Table Footer : - 5 (D) GIVE DETAILS OF DIRECTORS AS FOLLOWS. : TENDERERS ELIGIBILITY AND CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : - NAME OF DIRECTOR NATIONALITY CITIZENSHIP PERCENTAGE SHARES OWNED Table Footer : - 6. INTEREST OF THE FIRM IN THE PROCURING ENTITY : TENDERERS ELIGIBILITY AND CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : DISCLOSURE OF INTEREST STATEMENT TENDERER'S RESPONSE (I) IS THERE ANY PERSON(S) IN …………… (NAME OF PROCURING ENTITY) WHO HAS ANY INTEREST OR RELATIONSHIP IN THIS FIRM Table Footer : - DETAILS OF PERSONS WITH INTEREST IN THE PROCURING ENTITY : TENDERERS ELIGIBILITY AND CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : IF YES, PROVIDE DETAILS AS FOLLOWS: SERIAL NO NAME OF THE PERSON DESIGNATION IN THE PROCURING ENTITY INTEREST OR RELATIONSHIP WITH THE TENDERER Table Footer : - CONFLICT OF INTEREST DISCLOSURE : TENDERERS ELIGIBILITY AND CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : CONFLICT OF INTEREST DISCLOSURE TYPE OF CONFLICT DISCLOSURE YES/NO IF YES, PROVIDE DETAILS OF RELATIONSHIP WITH THE TENDERER. IF NO INDICATE N /A TENDERER IS DIRECTLY OR INDIRECTLY CONTROLLED BY OR IS UNDER COMMON CONTROL WITH ANOTHER TENDERER. TENDERER RECEIVES OR HAS RECEIVED ANY DIRECT OR INDIRECT SUBSIDY FROM ANOTHER TENDERER. TENDERER HAS THE SAME LEGAL REPRESENTATIVE AS ANOTHER TENDERER TENDERER HAS A RELATIONSHIP WITH ANOTHER TENDERER, DIRECTLY OR THROUGH COMMON THIRD PARTIES THAT PUTS IT IN A POSITION TO INFLUENCE THE TENDER OF ANOTHER TENDERER, OR INFLUENCE THE DECISIONS OF THE PROCURING ENTITY REGARDING THIS TENDER. ANY OF THE TENDERER’S AFFILIATES PARTICIPATED AS A CONSULTANT IN THE PREPARATION OF THE DESIGN OR TECHNICAL SPECIFICATIONS OF THE WORKS THAT ARE THE SUBJECT OF THE TENDER. TENDERER HAS A CLOSE BUSINESS OR FAMILY RELATIONSHIP WITH A STAFF OF THE PROCURING ENTITY. HAS THE CONFLICT STEMMING FROM SUCH RELATIONSHIP STATED IN ITEM 6 ABOVE BEEN RESOLVED IN A MANNER ACCEPTABLE TO THE PROCURING ENTITY THROUGHOUT THE TENDERING PROCESS AND EXECUTION OF THE CONTRACT THE TENDERER HAS ENTERED INTO CONSULTATIONS, COMMUNICATIONS, AGREEMENTS OR ARRANGEMENTS WITH ONE OR MORE COMPETITORS REGARDING THIS REQUEST FOR TENDERS AND THE TENDERER DISCLOSES, COMPLETE DETAILS THEREOF, INCLUDING THE NAMES OF THE COMPETITORS AND THE NATURE OF, AND REASONS FOR, SUCH CONSULTATIONS, COMMUNICATIONS, AGREEMENTS OR ARRANGEMENTS. Table Footer : - CERTIFICATION : TENDERERS ELIGIBILITY AND CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Technical Evaluation Process : - Table Header : CERTIFICATION STATEMENT TENDERER'S RESPONSE NAME TITLE OR DESIGNATION DATE WE CONFIRM THAT INFORMATION PROVIDED ABOVE IS CORRECT AND WE UNDERSTAND THAT GIVING OF FALSE INFORMATION WILL LEAD TO DI SQUALIFICATION OF OUR TENDER Table Footer : - 1. LIST OF GOODS AND DELIVERY SCHEDULE : SCHEDULE OF REQUIREMENTS - SECTION V Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : [THE PROCURING ENTITY SHALL FILL IN THIS TABLE, WITH THE EXCEPTION OF THE COLUMN “TENDERER'S OFFERED DELIVERY DATE” TO BE FILLED BY THE TENDERER] LINE ITEM NO. DESCRIPTION OF GOODS QUANTITY UNIT OF MEASURE FINAL DESTINATION AS SPECIFIED IN TDS EARLIEST DELIVERY DATE AS PER INCORTERMS LATEST DELIVERY DATE TENDERER’S OFFERED DELIVERY PERIOD [TO BE PROVIDED BY THE TENDERER] 1 MOBILE PHONES 10 NUMBER PACIS CENTRE, 2ND FLOOR, SLIP ROAD, OFF WAIYAKI WAY, WESTLANDS,NAIROBI 2026-11-27 2026-12-04 2 SUPPLY AND DELIVERY OF IPADS 10 NUMBER PACIS CENTRE, 2ND FLOOR, SLIP ROAD, OFF WAIYAKI WAY, WESTLANDS,NAIROBI 2026-11-27 2026-12-04 Table Footer : - 2.LIST OF RELATED SERVICES AND COMPLETION SCHEDULE : SCHEDULE OF REQUIREMENTS - SECTION V Technical Evaluation Process :

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