Tender for Provision of Medical Insurance Cover for Unclaimed Financial Assets Authority

TENDER FOR PROVISION OF MEDICAL INSURANCE COVER FOR UNCLAIMED FINANCIAL ASSETS AUTHORITY

PROCUREMENT OF MEDICAL INSURANCE COVER

Tender number: UFFA/938/0029/2026-27

Procuring entity: UNCLAIMED FINANCIAL ASSETS AUTHORITY

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Performance security: 10% of contract value

Technical evaluation: Combination of Both

Evaluation basis: Grand total wise

Bid validity: 120 days

Clarifications until: 30 Oct 2026 17:00 (Nairobi time)

Published: 26 Oct 2026 23:45 (Nairobi time)

Closing: 06 Nov 2026 12:00 (Nairobi time)

Bid opening: 06 Nov 2026 14:05 (Nairobi time)

Eligibility documents required

- SELF-DECLARATION FORM SD1&2 - VALID COPY OF REGISTRATION CERTIFICATE /CERTIFICATE OF INCORPORATION FOR THE FIRM - VALID COPY OF TAX COMPLIANCE CERTIFICATE FOR THE FIRM - VALID COPY OF BUSINESS PERMIT (COUNTY GOVERNMENT) FOR THE FIRM - VALID COPY OF NSSF COMPLIANCE CERTIFICATE - VALID COPY OF SHIF/SHA COMPLIANCE CERTIFICATE - TENDER SECURITY FROM - BANK GUARANTEE OF KES 250,000.00 - SUBMISSION OF A COPY OF CR12 FORM FROM REGISTRAR OF COMPANIES FOR LIMITED COMPANIES AND OR CR13 FORM - DULY FILLED, SIGNED, AND STAMPED DECLARATION AND COMMITMENT TO THE CODE OF ETHICS IN THE PRESCRIBED FORMAT - MUST BE REGISTERED WITH INSURANCE REGULATORY AUTHORITY (IRA) FOR MEDICAL CATEGORY (MIP)- PROVIDE A VALID COPY OF THE CURRENT LICENSE FOR 2026. - MUST ATTACH A DECLARATION SIGNED AND STAMPED BY BOTH MEDICAL INSURANCE PROVIDER (MIP) AND THE UNDERWRITER DEMONSTRATING A.PARTNERSHIP WITH ONLY ONE UNDERWRITER B. COMMITMENT THAT THEY - DULY FILLED, SIGNED, AND STAMPED PRICE SCHEDULE IN THE FORMAT PROVIDED SIGNED BY BOTH AUTHORIZED REPRESENTATIVES OF THE MEDICAL INSURANCE PROVIDER AND THE UNDERWRITER - PROVIDE A VALID PROFESSIONAL INDEMNITY INSURANCE COVER OF AT LEAST KSHS. ONE HUNDRED MILLION AND A COPY OF THAT CERTIFICATE MUST BE SUBMITTED CERTIFIED BY THE COMMISSIONER FOR OATH - AUDITED FINANCIAL STATEMENTS FOR THE PREVIOUS THREE (3) YEARS: 2023, 2024 AND 2025, WITH UNQUALIFIED AUDIT OPINION BY A REGISTERED AUDITOR IN GOOD STANDING WITH ICPAK - ATTACH VALID CERTIFICATE OF MEMBERSHIP FROM THE ASSOCIATION OF INSURANCE BROKERS OF KENYA (AIBK) CERTIFIED BY A COMMISSIONER FOR OATHS. - PROVIDE AN APPROPRIATE WRITTEN POWER OF ATTORNEY ESTABLISHING THE AUTHORIZATION OF THE SIGNATORY TO THE BIDDING DOCUMENTS TO BIND THE BIDDER CERTIFIED BY THE COMMISSION OF THE OATHS - VALID COPY OF REGISTRATION CERTIFICATE WITH THE OFFICE OF THE DATA PROTECTION COMMISSIONER (ODPC) AS A DATA CONTROLLER/PROCESSOR, AS THE BROKER WILL HANDLE SENSITIVE PERSONAL HEALTH DATA - REFERENCE LETTER FROM THE BIDDER’S BANKERS ON CREDIT WORTHINESS, ADDRESSED TO THE CHIEF EXECUTIVE OFFICER, UFAA, AND ISSUED WITHIN THE TENDER PREPARATION PERIOD. - PROVIDE A SAMPLE POLICY DOCUMENT CONSISTENT WITH SCOPE OF BENEFITS IN THE TENDER DOCUMENT WITH NO EXCLUSIONS - DRAFT SERVICE LEVEL AGREEMENT (SLA) COVERING THE ADMINISTRATION AND SERVICE STANDARDS - MUST BE A MEMBER OF ASSOCIATION OF KENYA INSURANCE. ATTACH A VALID COPY OF MEMBERSHIP CERTIFICATE - UNDERWRITERS - PROVIDE AN APPROPRIATE WRITTEN POWER OF ATTORNEY ESTABLISHING THE AUTHORIZATION OF THE SIGNATORY TO THE BIDDING DOCUMENTS TO BIND THE BIDDER CERTIFIED BY THE COMMISSION OF THE OATHS. - EVIDENCE OF COMPLIANCE WITH IRA CAPITAL ADEQUACY AND SOLVENCY REQUIREMENTS (IRA EXTRACT OR CERTIFIED STATEMENT).- UNDERWRITERS - MUST ATTACH A DECLARATION SIGNED AND STAMPED BY BOTH MEDICAL INSURANCE PROVIDER (MIP) AND THE UNDERWRITER DEMONSTRATING B. THAT THEY HAVE JOINTLY PREPARED AND WORKED ON THE TENDER SUBMITTED TOGETHER - MUST ATTACH A DECLARATION SIGNED AND STAMPED BY BOTH MEDICAL INSURANCE PROVIDER (MIP) AND THE UNDERWRITER DEMONSTRATING A.PARTNERSHIP WITH ONLY ONE UNDERWRITER C. THAT NO EXCLUSIONS TO ANY BENEFITS

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