Supply Delivery On-Site Installation Configuration and Complete Set UP Testing and Commissioning of Servers

SUPPLY DELIVERY ON-SITE INSTALLATION CONFIGURATION AND COMPLETE SET UP TESTING AND COMMISSIONING OF SERVERS

SUPPLY, DELIVERY, INSTALLATION, CONFIGURATION AND COMMISSIONING OF SERVERS

Tender number: KISEB/950/0011/2026-27

Procuring entity: KENYA INSTITUTE OF SUPPLIES EXAMINATION BOARD

Procurement category: Goods

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Bid security: KES 100,000

Technical evaluation: Combination of Both

Evaluation basis: Grand total wise

Bid validity: 90 days

Clarifications until: 12 Oct 2026 17:00 (Nairobi time)

Published: 12 Oct 2026 16:00 (Nairobi time)

Closing: 27 Oct 2026 10:00 (Nairobi time)

Bid opening: 27 Oct 2026 10:05 (Nairobi time)

Eligibility documents required

- SELF-DECLARATION FORMS (FORM SD1 & SD2) - HPE OR OFFICIALLY AUTHORIZED EQUIVALENT (ATTACH CERTIFICATE) - VALID CERTIFICATE OF ACCREDITATION FROM ICT AUTHORITY (ATTACH) - MINIMUM 2-YEAR COMPREHENSIVE OEM WARRANTY (OEM WARRANTY CERTIFICATE /LETTER - OEM-AUTHORIZED TECHNICAL SUPPORT AVAILABLE IN KENYA (CONFIRM) - SUPPLY, RACK INSTALLATION, CONFIGURATION AND COMMISSIONING (CONFIRM) - USER, INSTALLATION, CONFIGURATION AND WARRANTY DOCUMENTATION (CONFIRM) - EQUIPMENT MUST BE TRACEABLE THROUGH OEM SERIAL NUMBER (PROVIDE SERIAL /VERIFICATION MECHANISM) - EQUIPMENT MUST COMPLY WITH APPLICABLE ELECTRICAL, SAFETY AND ENVIRONMENTAL STANDARDS (CONFIRM) - MANUFACTURER AUTHORIZATION FORM (PROVIDE) - COPY OF CERTIFICATE OF REGISTRATION /INCORPORATION - COPY OF CR-12 CERTIFICATE FROM THE REGISTRAR OF COMPANIES - VALID TAX COMPLIANCE CERTIFICATE - VALID BUSINESS PERMIT/ LICENSE - SUBMIT A SIGNED AND STAMPED DECLARATION STATEMENT CONFIRMING THAT THE FIRM WILL NOT BE INVOLVED IN CORRUPT OR FRAUDULENT PRACTICES. - SUBMIT A SIGNED AND STAMPED DECLARATION STATEMENT CONFIRMING THAT THE FIRM IS NOT DEBARRED BY PUBLIC PROCUREMENT REGULATORY AUTHORITY (PPRA). - DULY FILLED, SIGNED AND STAMPED CONFIDENTIAL BUSINESS QUESTIONNAIRE IN THE FORMAT PROVIDED. - Table Header : - NAME OF THE TENDERER NAME OF THE PERSON DULY AUTHORIZED TITLE OF THE PERSON SIGNING THE TENDER SIGNATURE DATE Table Footer : NOTE: **: IN THE CASE OF THE TENDER SUBMITTED BY A JOINT VENTURE SPECIFY THE NAME OF THE JOINT VENTURE AS TENDERER. **PERSON SIGNING THE TENDER SHALL HAVE THE POWER OF ATTORNEY GIVEN BY THE TENDERER. THE POWER OF ATTORNEY SHALL BE ATTACHED WITH THE TENDER SCHEDULES LOCAL LABOUR : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - B. SUB CONTRACTS FROM LOCAL SOURCES : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - C. LOCAL MATERIALS : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - D.USE OF LOCAL PLANT AND EQUIPMENT : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE UNIT COST CURRENCY COMMENTS, IF ANY Table Footer : - E. ADD ANY OTHER ITEMS : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - TOTAL COST LOCAL CONTENT : FOREIGN TENDERER 40 PERCENT RULE Table Header : - TOTAL COST LOCAL CONTENT PERCENTAGE OF CONTRACT PRICE Table Footer : - YES/NO TECHNICAL EVALUATION CRITERIA : YES OR NO TECHNICAL EVALUATION TABLE Technical Evaluation Process : - Table Header : - SR/NO CRITERIA TECHNICAL REQUIREMENTS SUPPLIER RESPONSE SUPPLIER REMARKS 1 SERVER TYPE ENTERPRISE- GRADE 2U RACK SERVER 1 SERVER TYPE ENTERPRISE- GRADE 2U RACK SERVER 2 Model HPE ProLiant DL380 Gen12 or Equivalent 3 Processor Architecture Dual-socket capable 4 Processor Intel Xeon 6 Scalable processor 5 CPU Configuration Minimum 1 × CPU with ≥32 physical cores 6 CPU Upgradeability Support installation of a second processor 7 Processor Speed Bidirectional /boost frequency appropriate for enterprise workloads; bidder to state base and maximum frequency 8 Memory Technology DDR5 ECC HPE Smart Memory 9 Installed RAM Minimum 256 GB DDR5 ECC RAM 10 Memory Expansion Minimum 32 DIMM slots or OEM equivalent 11 Maximum Memory Scalable to several TB of RAM 12 Memory Protection ECC, advanced memory protection and fault-tolerance features 13 Primary Storage Minimum 4 × enterprise SSD /NVMe drives 14 Storage Capacity Minimum 7.68 TB raw enterprise SSD /NVMe capacity 15 Storage Performance Enterprise-class SSD/NVMe suitable for database and transaction workloads 16 RAID Controller Dedicated hardware RAID controller 17 RAID Levels RAID 0/1/5/6/10 or better 18 Recommended RAID RAID 10 FOR DATABASE /APPLICATION WORKLOAD 19 Hot Plug Drives Supported 20 Storage Expansion Support additional SAS /SATA/NVMe drives 21 Network Interface Minimum 2 × 10GbE 22 Network Expansion Support higher- speed Ethernet adapters 23 Management Integrated HPE iLO 7 24 Remote Management Remote console, power control, health monitoring and remote firmware management 25 PCIe PCIe Gen5 expansion capability 26 GPU/Accelerator Capability to accommodate accelerator/GPU options where required 27 USB USB ports suitable for local service /configuration 28 Video VGA/display interface or OEM equivalent for local administration 29 Power Supply 2 × hot-plug redundant power supplies, minimum 1+1 redundancy 30 PSU Capacity Adequate for proposed configuration with expansion headroom 31 Cooling Hot-plug redundant cooling fans 32 Security TPM 2.0 or better 33 Secure Boot Supported 34 Firmware Security Secure firmware /update mechanisms and protection against unauthorized firmware modification 35 Operating System Compatible with Windows Server 36 Virtualization Support VMware /Hyper-V/KVM or equivalent enterprise virtualization platforms 37 Database Support Suitable for Microsoft SQL Server 38 Warranty MINIMUM 2 YEARS 39 Installation Rack installation, cabling and configuration 40 Commissioning Full testing and commissioning before handover 41 Knowledge Transfer Basic administrator training /handover 42 Documentation Complete technical and configuration documentation 43 Acceptance Testing Supplier to conduct hardware, network, storage, RAID and management- interface tests Table Footer : - SCORING TECHNICAL EVALUATION CRITERIA : SCORING TECHNICAL EVALUATION TABLE Technical Evaluation Process :

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