Supply Delivery of Clothing Uniforms and Branded Merchandise for Nairobi City County Alcoholic Drinks Control and Licensing Board for a Period of Three Years

SUPPLY DELIVERY OF CLOTHING UNIFORMS AND BRANDED MERCHANDISE FOR NAIROBI CITY COUNTY ALCOHOLIC DRINKS CONTROL AND LICENSING BOARD FOR A PERIOD OF THREE YEARS

Tender number: 5327/27090/0011/2026-27

Procuring entity: NAIROBI CITY - LIQUOR LICENSING BOARD

Procurement category: Goods

Procurement method: Framework Agreement

Bidding access: Open

Reserved for: AGPO

Framework agreement: Yes

Source of funds: GoK

Technical evaluation: Combination of Both

Evaluation basis: Item wise

Bid validity: 140 days

Clarifications until: 01 Oct 2026 16:00 (Nairobi time)

Published: 22 Sep 2026 15:30 (Nairobi time)

Closing: 06 Oct 2026 11:00 (Nairobi time)

Bid opening: 06 Oct 2026 11:01 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - CERTIFICATE OF REGISTRATION /INCORPORATION - CERTIFICATE OF REGISTRATION /INCORPORATION - ATTACH CURRENT BUSINESS PERMIT OR TRADE LICENSE ( NAIROBI CITY COUNTY) - TENDER HAS BEEN SIGNED BY THE PERSON AUTHORIZED TO DO SO (SUBMIT POWER OF ATTORNEY/SWORN IN AFFIDAVIT) - FORM OF TENDER DULY COMPLETED, SIGNED AND STAMPED BY THE TENDERER IN THE FORMAT PROVIDED AND ACCORDING TO INSTRUCTION TO TENDERER’S (ITT) - ALL TENDERS MUST BE ACCOMPANIED BY A TENDER BID SECURITY FORM AMOUNTING TO KENYA SHILLINGS 100,000.00 (ONE HUNDRED THOUSAND SHILLINGS ONLY ) BANK GUARANTEE/ INSURANCE GUARANTEE APPROVED BY PPRA. - ATTACH CR12 AND COPIES ID OF ALL LISTED DIRECTORS FOR ALL LIMITED COMPANIES AND COPY OF ID FOR SOLE PROPRIETORS - DULLY FILLED, SIGNED AND STAMPED TENDERER’S INFORMATION FORM IN THE FORMAT PROVIDED. - MUST FILL, SIGN AND STAMP CERTIFICATE OF INDEPENDENT TENDER DETERMINATION - DECLARATION TO COMMITMENT TO THE CODE OF ETHICS - DULLY FILLED, SIGNED AND STAMPED TENDERER’S INFORMATION FORM IN THE FORMAT PROVIDED. - SUBMIT DULLY FILLED PRICE SCHEDULE OF THE GOODS TO BE SUPPLIED IN THE PRESCRIBED FORMAT IN THE TENDER DOCUMENT - Table Header : - NAME OF TENDERER/ JV MEMBER, WHERE APPLICABLE YEAR OF LITIGATION AWARD OUTCOME AS PERCENTAGE OF NETWORTH CONTRACT NAME CONTRACT NUMBER NAME OF PROCURING ENTITY: MATTER IN DISPUTE: PARTY WHO INITIATED THE DISPUTE: REASON(S) FOR LITIGATION AND AWARD DECISION TOTAL CONTRACT AMOUNT IN KENYA SHILLING EQUIVALENT Table Footer : INCLUDE DETAILS RELATING TO POTENTIAL BID-RIGGING PRACTICES SUCH AS PREVIOUS OCCASIONS WHERE TENDERS WERE WITHDRAWN, JOINT BIDS WITH COMPETITORS, SUBCONTRACTING WORK TO UNSUCCESSFUL TENDERERS, ETC. TECHNICAL SCORING TABLE : TECHNICAL SCORING TABLE Technical Evaluation Process : - Table Header : - S.NO TECHNICAL PARAMETER WEIGHTING SCORE MARKS BIDDER REMARKS 1 EXPERIENCE OF THE FIRM IN SIMILAR SERVICES: - SUPPLY OF UNIFORM AND CLOTHING PROVIDE FIVE (5) ASSIGNMENTS FOR UNIFORM AND CLOTHING THAT ARE ABOVE THREE MILLION PER ANNUM FROM CORPORATE CLIENTS (ATTACH COPIES OF LSOS /LPOS OR CONTRACTS EXECUTED WITHIN THE LAST FIVE YEARS OF SIMILAR OR HIGHER MAGNITUDE WITH THE TENDER.) ATTACH PURCHASE ORDERS OR CONTRACT DOCUMENTS FOR SIMILAR GOODS TOGETHER WITH NAMES AND ADDRESSES OF CONTACT PERSONS WHERE SUPPLY HAS BEEN MADE. (4 MARKS FOR EVERY LSO /LPO) 20 2 REFERENCES PROVIDE A LIST OF FIVE (5) CLIENTS AND REFERENCES, WHICH THE SUPPLIER HAS DONE SIMILAR SUPPLIES IN THE LAST 3 YEARS. ATTACH REFERENCE/REC OMMENDATION LETTERS FROM CLIENTS LISTED DEMONSTRATIN G SUCCESSFUL PERFORMANCE. EACH LETTER/RE COMMENDATIO N IS 2 MARKS 10 3 DELIVERY SCHEDULE PLEASE INDICATE MAXIMUM TIME REQUIRED TO DELIVER GOODS AFTER SIGNING OF CONTRACT OR AN LPO IS ISSUED. • 7 DAYS AND BELOW – 10 MARKS • 7-14 DAYS – 5 MARKS • 14-21 DAYS – 2.5 MARKS • MORE THAN 21 DAYS – 0 MARKS. (PROVIDE THE DELIVERY SCHEDULE) 10 4 PHYSICAL FACILITIES PROVIDE DETAILS OF PHYSICAL ADDRESS AND CONTACTS – (ATTACH EVIDENCE) • DETAILS OF PHYSICAL ADDRESS /LOCATION AND CONTACTS WITH COPY OF TITLE OR LEASE DOCUMENTS AND LATEST UTILITY BILL – (1- 10 MARKS) • NOT PROVIDED – (0 MARKS) 10 5 QUALIFICATIONS OF KEY PERSONNEL AND EXPERIENCE A BIDDER MUST PROPOSE A TEAM OF THREE (3) STAFF TO HANDLE THIS ASSIGNMENT. FOR THE PROPOSED STAFF, THE ABOVE BIDDER MUST PROVIDE EVIDENCE OF PROFESSIONAL, TECHNICAL TRAINING AND EXPERIENCE OF THE STAFF. AS EVIDENCE OF RELEVANT • KEY PERSON /TEAM LEADER - DEGREE OR DIPLOMA IN RELEVANT FIELD AND OVER TWO YEARS EXPERIENCE- 5 MARKS • MANAGEMENT STAFF - DEGREE OR DIPLOMA WITH OVER ONE YEAR EXPERIENCE- 5 MARKS • NON- MANAGEMENT STAFF/SUPPORT STAFF – DIPLOMA OR CERTIFICATE SUBMISSION OF EVIDENCE OF ALL THE 15 TRAINING AND EXPERIENCE THE BIDDER MUST PROVIDE CVS, ACADEMIC PROFESSIONAL CERTIFICATES OF THE KEY TECHNICAL STAFF WHO WILL BE ENGAGED IN THE ASSIGNMENT. SUBMISSION OF EVIDENCE OF ALL THE 3 REQUIREMENTS (WITH COMPLETE ATTACHMENTS) I.E • MOBILE NUMBERS, • QUA LIFICATIONS AND • EXPERIENCE REQUIREMENTS - 5 MARKS 6 FINANCIAL CAPACITY LIQUIDITY RATIOS CURRENT ASSETS /CURRENT LIABILITIES (PROVIDE AUDITED ACCOUNTS FOR THE LAST TWO YEARS (1-5 MARKS) ACID TEST RATIO CURRENT ASSETS /CURRENT LIABILITIES - (1- 10 MARKS) 15 7 AFTER SALE SERVICE - COMMITMENT LETTER TO EXCHANGE OR MAKE ADJUSTMENTS IF NEED BE WITH NO EXTRA COST 10 8 COMMITMENT LETTER A LETTER OF COMMITMENT TO SUPPLY ALL THE GOODS AS AWARDED THE BIDDER TO MAKE UNDERTAKING THAT HE/SHE IS ABLE TO MEET THE SET TIMELINES DURING THE CONTRACT- 1-10 MARKS 10 Table Footer : - TECHNICAL EVALUATION TABLE : TECHNICAL EVALUATION FORM Technical Evaluation Process :

- Consider for Technical Evaluation:

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