Supply Delivery of Assorted Spare Parts and Servicing of General Utility Vehicles Light Commercial Vehicles Nairobi City County Alcoholic Drinks Control and Licensing Board for a Period of 3 Years as and When Need Arises

SUPPLY DELIVERY OF ASSORTED SPARE PARTS AND SERVICING OF GENERAL UTILITY VEHICLES LIGHT COMMERCIAL VEHICLES NAIROBI CITY COUNTY ALCOHOLIC DRINKS CONTROL AND LICENSING BOARD FOR A PERIOD OF 3 YEARS AS AND WHEN NEED ARISES

Tender number: 5327/27090/0018/2026-27

Procuring entity: NAIROBI CITY - LIQUOR LICENSING BOARD

Procurement category: Non Consultancy Services

Procurement method: Framework Agreement

Bidding access: Open

Reserved for: County Residents

Framework agreement: Yes

Source of funds: GoK

Technical evaluation: Combination of Both

Evaluation basis: Item wise

Bid validity: 140 days

Clarifications until: 01 Oct 2026 16:00 (Nairobi time)

Published: 22 Sep 2026 15:30 (Nairobi time)

Closing: 06 Oct 2026 11:00 (Nairobi time)

Bid opening: 06 Oct 2026 11:01 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM SD 1&2 - CERTIFICATE OF REGISTRATION /INCORPORATION - VALID TAX COMPLIANCE CERTIFICATE FROM KRA OR TAX EXEMPTION CERTIFICATE - ATTACH CURRENT BUSINESS PERMIT OR TRADE LICENSE ( NAIROBI CITY COUNTY) - TENDER HAS BEEN SIGNED BY THE PERSON AUTHORIZED TO DO SO (SUBMIT POWER OF ATTORNEY/SWORN IN AFFIDAVIT) - FORM OF TENDER DULY COMPLETED, SIGNED AND STAMPED BY THE TENDERER IN THE FORMAT PROVIDED AND ACCORDING TO INSTRUCTION TO TENDERER’S (ITT) - ALL TENDERS MUST BE ACCOMPANIED BY A TENDER BID SECURITY FORM AMOUNTING TO KENYA SHILLINGS 100,000.00 (ONE HUNDRED THOUSAND SHILLINGS ONLY ) BANK GUARANTEE/ INSURANCE GUARANTEE APPROVED BY PPRA - MUST SUBMIT A DULY FILLED UP CONFIDENTIAL BUSINESS QUESTIONNAIRE IN FORMAT PROVIDED - ATTACH CR12 AND COPIES ID OF ALL LISTED DIRECTORS FOR ALL LIMITED COMPANIES AND COPY OF ID FOR SOLE PROPRIETORS - DULLY FILLED, SIGNED AND STAMPED TENDERER’S INFORMATION FORM IN THE FORMAT PROVIDED. - MUST FILL, SIGN AND STAMP THE DISCLOSURE OF INTEREST FORMS, CONFLICT OF INTEREST DISCLOSURE FORMS PROVIDED IN THE TD - MUST FILL, SIGN AND STAMP CERTIFICATE OF INDEPENDENT TENDER DETERMINATION - DECLARATION TO COMMITMENT TO THE CODE OF ETHICS - DULLY FILLED, SIGNED AND STAMPED TENDERER’S INFORMATION FORM IN THE FORMAT PROVIDED. - SUBMIT DULLY FILLED PRICE SCHEDULE OF THE GOODS TO BE SUPPLIED IN THE PRESCRIBED FORMAT IN THE TENDER DOCUMENT - SECURE PARKING WITH AN INSURANCE COVER - Table Header : - ACTIVITY DESCRIPTION INFORMATION Table Footer : - TECHNICAL EVALUATION SCORING TABLE : TECHNICAL EVALUATION FORM Technical Evaluation Process : - Table Header : - S.NO TECHNICAL PARAMETER WEIGHTAGE SCORE MARKS BIDDER REMARKS 1 EXPERIENCE OF THE FIRM IN SIMILAR SERVICES: - SUPPLY OF SPARE PARTS AND SERVICE OF MOTOR VEHICLES PROVIDE FIVE (5) ASSIGNMENTS FOR SUPPLY OF SPARE PARTS AND SERVICE THAT ARE ABOVE THREE MILLION PER ANNUM FROM CORPORATE CLIENTS (ATTACH COPIES OF LSOS /LPOS OR CONTRACTS EXECUTED WITHIN THE LAST FIVE YEARS OF SIMILAR OR HIGHER MAGNITUDE WITH THE TENDER.) ATTACH PURCHASE ORDERS OR CONTRACT DOCUMENTS FOR SIMILAR GOODS TOGETHER WITH NAMES AND ADDRESSES OF CONTACT PERSONS WHERE SUPPLY HAS BEEN MADE. (2 MARKS FOR EVERY LSO /LPO) 10 2 REFERENCES PROVIDE A LIST OF FIVE (5) CLIENTS AND REFERENCES, WHICH THE SUPPLIER HAS DONE SIMILAR SUPPLIES IN THE LAST 3 YEARS. ATTACH REFERENCE/REC OMMENDATION LETTERS FROM CLIENTS LISTED DEMONSTRATIN G SUCCESSFUL PERFORMANCE EACH LETTER/RE COMMENDATIO N IS 2 MARKS 10 3 DELIVERY SCHEDULE PLEASE INDICATE MAXIMUM TIME REQUIRED TO DELIVER GOODS AFTER SIGNING OF CONTRACT OR AN LPO IS ISSUED. • 7 DAYS AND BELOW – 10 MARKS • 7-14 DAYS – 5 MARKS • 14-21 DAYS – 2.5 MARKS • MORE THAN 21 DAYS – 0 MARKS. (PROVIDE THE DELIVERY SCHEDULE) 10 4 PHYSICAL FACILITIES PROVIDE DETAILS OF PHYSICAL ADDRESS AND CONTACTS – (ATTACH EVIDENCE) • DETAILS OF PHYSICAL ADDRESS /LOCATION AND CONTACTS WITH COPY OF TITLE OR LEASE DOCUMENTS AND LATEST UTILITY BILL – (1- 10 MARKS) • NOT PROVIDED – (0 MARKS) 10 5 FINANCIAL CAPACITY LIQUIDITY RATIOS AUDITED ACCOUNTS FOR THE LAST TWO YEARS OR THREE YEARS BANK STATEMENTS - (1-10 MARKS) FROM 2023 10 6 AFTER SALE SERVICE COMMITMENT LETTER TO SUPPLY THE ITEMS UNDER AT LEAST ONE (1) YEAR WARRANTY- 1- 10 MARKS 10 7 COMMITMENT LETTER A LETTER OF COMMITMENT TO SUPPLY ALL THE GOODS AS AWARDED THE BIDDER TO MAKE UNDERTAKING THAT HE/SHE IS ABLE TO MEET THE SET TIMELINES DURING THE CONTRACT- 1-10 MARKS 10 8 QUALIFICATIONS OF KEY PERSONNEL AND EXPERIENCE A BIDDER MUST PROPOSE A TEAM OF THREE (3) STAFF TO HANDLE THIS ASSIGNMENT. FOR THE PROPOSED STAFF, THE ABOVE BIDDER MUST PROVIDE EVIDENCE OF PROFESSIONAL, TECHNICAL TRAINING AND EXPERIENCE OF THE STAFF. AS EVIDENCE OF RELEVANT TRAINING AND EXPERIENCE THE BIDDER MUST • KEY PERSON /TEAM LEADER - DEGREE OR DIPLOMA IN MECHANICAL ENGINEERING AND OVER TWO YEARS EXPERIENCE- 5 MARKS • MANAGEMENT STAFF - DEGREE OR DIPLOMA WITH OVER ONE YEAR EXPERIENCE- 5 MARKS • NON- MANAGEMENT STAFF/SUPPORT STAFF – DIPLOMA OR CERTIFICATE - 5 MARKS 15 PROVIDE CVS, ACADEMIC PROFESSIONAL CERTIFICATES OF THE KEY TECHNICAL STAFF WHO WILL BE ENGAGED IN THE ASSIGNMENT. SUBMISSION OF EVIDENCE OF ALL THE 3 REQUIREMENTS (WITH COMPLETE ATTACHMENTS) I.E • MOBILE NUMBERS, • QUA LIFICATIONS AND • EXPERIENCE 9 SECURITY OF THE COUNTY VEHICLES INCASE OF MOTOR SERVICING AND REPAIR THE BIDDER MUST PROVE TO HAVE A SECURE GARAGE WITH A INSURANCE COVER FROM A REGISTERED INSURANCE FIRM IN KENYA. 15 Table Footer : - TOYOTA LAND CRUISER DOUBLE CABIN : TECHNICAL EVALUATION OF THE SERVICE Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : - S.NO Item description BIDDER REMARKS 1. Minor service (A) 2. Medium service (B) 3. Major service (C) 4. Front brakes 5. Rear brakes 6. Clutch kit 7. Full body spray 8. Front Shock absorbers 9. Rear Shock absorbers 10. Rear Spring Bushes 11. Headlight Assembly 12. Rear Light Assembly 13. Alternator Assembly 14. Wiper Motor Assembly 15. Rear View Mirror 16. Seats and upholstery repair 17. Door Cover Replacement 18. Interior Roof Repairs 19. Complete Engine Overhaul 20. Front hub seal 21. `V `belts 22. Tail gate locking system 23. Brake lights bulb[12V] 24. Set of starter bushes 25. Air conditioner 26. Central lock repair 27. Fan belt 28. Fan belt idler bearing 29. Central lock master switch 30. Diagnosis& Resetting 31. Bonnet lock complete with latch 32. Wish borne arms 33. Ball joint (lower) 34. Bumper bar rebuild &re-spray 35. Front & Rear doors re-spray 36. L/H side step restructuring reinforcement 37. Tail gate re-alignment and repair 38. Front grille 39. Side step re-enforcement 40. Boot lock with accessories 41. Cylinder head gasket 42. Injector pump service 43. Injector nozzles service 44. Timing belt 45. Timing belt tensioner 46. Fan belt 47. Alternate bearing 48. Air con gas 49. Pollen filter 50. Diagnosis 51. Timing kit 52. silicon 53. Timing chain & guide 54. Cylinder 55. Injector pump service 56. Heater plugs 57. Clutch slave cylinder Assy 58. Brake master cylinder Assy 59. Bump stopper rubber 60. Oil gauge 61. Rear door outer handle R/S 62. Live saver 63. First Aid kit 64. Jack 3tonnes 65. Water pump 66. Radiator repair 67. Control arm brushes 68. Front bumper bar Assy 69. L/H/S brake disc 70. Brake linings (rebound) 71. Steering fluid reservoir 72. Tie rod ends 73. Rear lights Assy 74. Wiper Blades Table Footer : - JMCSPARE PARTS : TECHNICAL EVALUATION OF THE SERVICE Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : - S.NO Item description BIDDER RESPONSE 1. Minor service (A) 2. Medium service (B) 3. Major service (C) 4. Front brakes 5. Rear brakes 6. Clutch kit 7. Full body spray 8. Front Shock absorbers 9. Rear Shock absorbers 10. Rear Spring Bushes 11. Headlight Assembly 12. Rear Light Assembly 13. Alternator Assembly 14. Wiper Motor Assembly 15. Rear View Mirror 16. Seats and upholstery repair 17. Door Cover Replacement 18. Interior Roof Repairs 19. Complete Engine Overhaul 20. Front hub seal 21. `V `belts 22. Tail gate locking system 23. Brake lights bulb[12V] 24. Set of starter bushes 25. Air conditioner 26. Central lock repair 27. Fan belt 28. Fan belt idler bearing 29. Central lock master switch 30. Diagnosis& Resetting 31. Bonnet lock complete with latch 32. Wish borne arms 33. Ball joint (lower) 34. Bumper bar rebuild &re-spray 35. Front & Rear doors re-spray 36. L/H side step restructuring reinforcement 37. Tail gate re-alignment and repair 38. Front grille 39. Side step re-enforcement 40. Boot lock with accessories 41. Cylinder head gasket 42. Injector pump service 43. Injector nozzles service 44. Timing belt 45. Timing belt tensioner 46. Fan belt 47. Alternate bearing 48. Air con gas 49. Pollen filter 50. Diagnosis 51. Timing kit 52. silicon 53. Timing chain & guide 54. Cylinder 55. Injector pump service 56. Heater plugs 57. Clutch slave cylinder Assy 58. Brake master cylinder Assy 59. Bump stopper rubber 60. Oil gauge 61. Rear door outer handle R/S 62. Live saver 63. First Aid kit 64. Jack 3tonnes 65. Water pump 66. Radiator repair 67. Control arm brushes 68. Front bumper bar Assy 69. L/H/S brake disc 70. Brake linings (rebound) 71. Steering fluid reservoir 72. Tie rod ends 73. Rear lights Assy 74. Wiper Blades Table Footer : - ISUZU - MINIBUS (1 NO. SERVICEABLE : TECHNICAL EVALUATION OF THE SERVICE Technical Evaluation Process :

- Consider for Technical Evaluation:

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.