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Accepting bidstenderKenya

Supply and Delivery of Small Seed Labels Stickers to Kephis on Framework Contract for One Year

Issued by KENYA PLANT HEALTH INSPECTORATE SERVICES · via Kenya — e-GP (egpkenya.go.ke)

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Published
6 Nov 2026
Closes
16 Nov 2026, 07:30 UTC
Bid opening
16 Nov 2026, 07:31 UTC
Reference
KEPHIS/742/0039/2026-27
Location
Kenya
Sector
Agriculture & Food
Type
goods

At a glance

KENYA PLANT HEALTH INSPECTORATE SERVICES in Kenya has published a tender in agriculture & food: “Supply and Delivery of Small Seed Labels Stickers to Kephis on Framework Contract for One Year”. Submissions close on 16 November 2026, 7 days from today. Quote reference KEPHIS/742/0039/2026-27 in any correspondence with the buyer. FreeTender has recorded 28 notices from this buyer since 2026, 3 of them currently open. There are 119 open agriculture & food notices in Kenya on FreeTender. Bids are submitted to the buyer through Kenya — e-GP (egpkenya.go.ke), not through FreeTender.

Key requirements

Taken from the notice by FreeTender. The tender document on the official portal is binding — check it, and any corrigendum, before you bid.

Bid security / EMD
KES 150,000
Questions deadline
11 Nov 2026 12:00 (Nairobi time)
Bid validity
120 days
Procurement method
Open tender
Evaluation
Yes/ No Basis
Funding
GoK

Documents to submit

  • SELF - declaration form - SD 1&2
  • Dully filled, signed & stamped tender form
  • Dully filled, signed & stamped price schedules
  • Tender security declaration form duly filled and signed
  • Attach a copy of certified certificate of registration of the company
  • Attach a copy of current cri2/certified list of directors for the registered company submitting the bid
  • Attach valid copy of business permit
  • Submit tax compliance certificate valid at the TIME of tender opening. kephis shall verify the certificate from the RELE
  • Duly filled, signed and stamped confidential business questionnaire in the format provided
  • Duly filled and stamped certificate of independent tender determination

To bid on Kenya e-GP

Kenyan government tenders are submitted through the e-GP portal; register as a supplier there first. AGPO-reserved tenders need a valid AGPO certificate.

Details

SUPPLY AND DELIVERY OF SMALL SEED LABELS STICKERS TO KEPHIS ON FRAMEWORK CONTRACT FOR ONE YEAR

REQUEST FOR PROCUREMENT OF SMALL SEED LABELS/STICKERS ON ONE YEAR FRAMEWORK CONTRACT

Tender number: KEPHIS/742/0039/2026-27

Procuring entity: KENYA PLANT HEALTH INSPECTORATE SERVICES

Procurement category: Goods

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Bid security: KES 150,000

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 120 days

Clarifications until: 11 Nov 2026 12:00 (Nairobi time)

Published: 06 Nov 2026 21:00 (Nairobi time)

Closing: 16 Nov 2026 10:30 (Nairobi time)

Bid opening: 16 Nov 2026 10:31 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - DULLY FILLED, SIGNED & STAMPED TENDER FORM - DULLY FILLED, SIGNED & STAMPED PRICE SCHEDULES - TENDER SECURITY DECLARATION FORM DULY FILLED AND SIGNED - ATTACH A COPY OF CERTIFIED CERTIFICATE OF REGISTRATION OF THE COMPANY - ATTACH A COPY OF CURRENT CRI2/CERTIFIED LIST OF DIRECTORS FOR THE REGISTERED COMPANY SUBMITTING THE BID - ATTACH VALID COPY OF BUSINESS PERMIT - SUBMIT TAX COMPLIANCE CERTIFICATE VALID AT THE TIME OF TENDER OPENING. KEPHIS SHALL VERIFY THE CERTIFICATE FROM THE RELEVANT BODY - DULY FILLED, SIGNED AND STAMPED CONFIDENTIAL BUSINESS QUESTIONNAIRE IN THE FORMAT PROVIDED - DULY FILLED AND STAMPED CERTIFICATE OF INDEPENDENT TENDER DETERMINATION - BENEFICIAL OWNERSHIP DECLARATION FORM DULY FILLED AND STAMPED - PROVIDE AUDITED FINANCIAL STATEMENTS FOR THE LAST TWO (2) YEARS (2024 & 2025) WITH VALID AUDITOR’S PRACTISING LICENSE - PROVIDE COPY OF VALID ISO CERTIFICATION FOR MANAGEMENT OF SECURITY PRINTING ISO 14298:2021 (KEPHIS SHALL VERIFY VALIDITY FROM CERTIFICATION BODY) - PROVIDE COPY OF CURRENT CERTIFICATION FOR ISO 9001:2015 (QUALITY MANAGEMENT SYSTEM) (KEPHIS SHALL VERIFY VALIDITY FROM CERTIFICATION BODY) - PROVIDE COPY OF CURRENT CERTIFICATION FOR ISO 27001:2022 (INFORMATION SECURITY MANAGEMENT SYSTEM) (KEPHIS SHALL VERIFY VALIDITY FROM CERTIFICATION BODY) - PROVIDE COPY OF A VALID REGISTRATION CERTIFICATE AS A DATA PROCESSOR FROM THE OFFICE OF DATA PROTECTION COMMISSIONER (ODPC) - 16. PROVIDE COPY OF A VALID REGISTRATION CERTIFICATE AS A DATA CONTROLLER FROM THE OFFICE OF DATA PROTECTION COMMISSIONER (ODPC) - PROVIDE TENDER SECURITY OF KES. 150,000 FROM RELEVANT BODY - PROVIDE SAMPLE FOR THE STICKER (IN ONE ROLL CONTAINING 5,000 PIECES) – ATTACH COPY OF DULY SIGNED AND STAMPED SAMPLE DELIVERY NOTE - DEMONSTRATION OF CUSTOMER COMPLAINT HANDLING MECHANISM TO SATISFACTORY RESOLUTION WITH AT LEAST ONE HIGHLIGHTED CASE SCENARIO - DULLY FILLED, SIGNED & STAMPED PRICE SCHEDULE - EVIDENCE OF PHYSICAL ADDRESS - PROVIDE DETAILS OF PHYSICAL FACTORY LOCATION IN FORM OF TITLE DEED OR LEASE AGREEMENT

Schedule of requirements (UNSPSC code, item, unit, quantity)

1 14111544 SECURITY PAPER SMALL SEED LABELS/STICKERS PIECES 72000000

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.

Context for bidders

We hold 28 notices from KENYA PLANT HEALTH INSPECTORATE SERVICES, going back to October 2026 — 3 of them still open. They buy mostly in Manufacturing & Supply, IT & Telecom and Transport & Logistics. There are 119 open Agriculture & Food tenders in Kenya. This one closes in 7 days.

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this agriculture & food opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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