Supply and Delivery of Small Seed Labels Stickers to Kephis on Framework Contract for One Year

SUPPLY AND DELIVERY OF SMALL SEED LABELS STICKERS TO KEPHIS ON FRAMEWORK CONTRACT FOR ONE YEAR

REQUEST FOR PROCUREMENT OF SMALL SEED LABELS/STICKERS ON ONE YEAR FRAMEWORK CONTRACT

Tender number: KEPHIS/742/0012/2026-27

Procuring entity: KENYA PLANT HEALTH INSPECTORATE SERVICES

Procurement category: Goods

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Bid security: KES 150,000

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 120 days

Clarifications until: 15 Oct 2026 12:00 (Nairobi time)

Published: 12 Oct 2026 09:00 (Nairobi time)

Closing: 20 Oct 2026 10:30 (Nairobi time)

Bid opening: 20 Oct 2026 10:31 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - DULLY FILLED, SIGNED & STAMPED TENDER FORM - TENDER SECURITY DECLARATION FORM DULY FILLED AND SIGNED - ATTACH A COPY OF CERTIFIED CERTIFICATE OF REGISTRATION OF THE COMPANY. - ATTACH A COPY OF CURRENT CRI2/CERTIFIED LIST OF DIRECTORS FOR THE REGISTERED COMPANY SUBMITTING THE BID - ATTACH VALID COPY OF BUSINESS PERMIT - SUBMIT TAX COMPLIANCE CERTIFICATE VALID AT THE TIME OF TENDER OPENING. KEPHIS SHALL VERIFY THE CERTIFICATE FROM THE RELEVANT BODY - DULY FILLED, SIGNED AND STAMPED CONFIDENTIAL BUSINESS QUESTIONNAIRE IN THE FORMAT PROVIDED - DULY FILLED AND STAMPED CERTIFICATE OF INDEPENDENT TENDER DETERMINATION. - BENEFICIAL OWNERSHIP DECLARATION FORM DULY FILLED AND STAMPED - PROVIDE AUDITED FINANCIAL STATEMENTS FOR THE LAST TWO (2) YEARS (2024 & 2025) WITH VALID AUDITOR’S PRACTISING LICENSE - PROVIDE COPY OF VALID ISO CERTIFICATION FOR MANAGEMENT OF SECURITY PRINTING ISO 14298:2021 - PROVIDE COPY OF CURRENT CERTIFICATION FOR ISO 9001:2015 (QUALITY MANAGEMENT SYSTEM) - ROVIDE COPY OF CURRENT CERTIFICATION FOR ISO 27001:2022 (INFORMATION SECURITY MANAGEMENT SYSTEM) - PROVIDE COPY OF A VALID REGISTRATION CERTIFICATE AS A DATA PROCESSOR FROM THE OFFICE OF DATA PROTECTION COMMISSIONER (ODPC) - PROVIDE COPY OF A VALID REGISTRATION CERTIFICATE AS A DATA CONTROLLER FROM THE OFFICE OF DATA PROTECTION COMMISSIONER (ODPC) - PROVIDE TENDER SECURITY OF KES. 150,000 FROM RELEVANT BODY - PROVIDE SAMPLE FOR THE STICKER (IN ONE ROLL CONTAINING 5,000 PIECES) – ATTACH COPY OF DULY SIGNED AND STAMPED SAMPLE DELIVERY NOTE - DEMONSTRATION OF CUSTOMER COMPLAINT HANDLING MECHANISM TO SATISFACTORY RESOLUTION WITH AT LEAST ONE HIGHLIGHTED CASE SCENARIO - DULLY FILLED, SIGNED & STAMPED PRICE SCHEDULE

Schedule of requirements (UNSPSC code, item, unit, quantity)

1 14111544 SECURITY PAPER SMALL SEED LABELS/STICKERS PIECES 72000000

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.