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Accepting bidstenderKenya

Supply and Delivery of Motor Vehicle Fuels Oils and Lubricants to Kephis on Framework Contract for One Year

Issued by KENYA PLANT HEALTH INSPECTORATE SERVICES · via Kenya — e-GP (egpkenya.go.ke)

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Published
12 Oct 2026
Closes
21 Oct 2026, 07:30 UTC
Bid opening
21 Oct 2026, 07:31 UTC
Reference
KEPHIS/742/0014/2026-27
Location
Kenya
Sector
Oil, Gas & Petrochemicals
Type
services

At a glance

KENYA PLANT HEALTH INSPECTORATE SERVICES in Kenya has published a tender in oil, gas & petrochemicals: “Supply and Delivery of Motor Vehicle Fuels Oils and Lubricants to Kephis on Framework Contract for One Year”. Submissions close on 21 October 2026, 9 days from today. Quote reference KEPHIS/742/0014/2026-27 in any correspondence with the buyer. FreeTender has recorded 15 notices from this buyer since 2026, 10 of them currently open. There are 18 open oil, gas & petrochemicals notices in Kenya on FreeTender. Bids are submitted to the buyer through Kenya — e-GP (egpkenya.go.ke), not through FreeTender.

Details

SUPPLY AND DELIVERY OF MOTOR VEHICLE FUELS OILS AND LUBRICANTS TO KEPHIS ON FRAMEWORK CONTRACT FOR ONE YEAR

PROCUREMENT OF FUEL AND LUBRICANTS

Tender number: KEPHIS/742/0014/2026-27

Procuring entity: KENYA PLANT HEALTH INSPECTORATE SERVICES

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 120 days

Clarifications until: 15 Oct 2026 10:30 (Nairobi time)

Published: 12 Oct 2026 20:30 (Nairobi time)

Closing: 21 Oct 2026 10:30 (Nairobi time)

Bid opening: 21 Oct 2026 10:31 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - CERTIFICATE OF INCORPORATION /REGISTRATION - VALID TAX COMPLIANCE CERTIFICATE (ACKNOWLEDGEMENTS WILL NOT BE ACCEPTED) - VALID BUSINESS PERMIT/SINGLE BUSINESS PERMIT - COPY OF RECENT CR12 ISSUED WITHIN THE LAST 12 MONTHS FROM THE DATE OF TENDER OPENING & COPIES OF NATIONAL IDS/ PASSPORTS FOR THE DIRECTORS - REGISTRATION LICENSE BY THE ENERGY AND PETROLEUM REGULATORY AGENCY (EPRA) - COPY OF LICENSE FROM NEMA OR NEMA ESIA REPORT - COUNTRY-WIDE COVERAGE; THE TENDERER MUST BE ABLE TO COVER ALL THE COUNTIES AND SUB-COUNTIES - PRICE SCHEDULE FOR VARIOUS PETROLEUM PRODUCTS - SCHEDULE OF PERCENTAGE OF DISCOUNT ON FUEL & OTHER PETROLEUM PRODUCTS

Schedule of requirements (UNSPSC code, item, unit, quantity)

1 78181701 VEHICLE FUELING SERVICE PREMIUM LITRES 1 2 78181701 VEHICLE FUELING SERVICE PETROL LITRES 1 3 78181701 VEHICLE FUELING SERVICE DIESEL LITRES 1 4 78181701 VEHICLE FUELING SERVICE LUBRICANTS - ENGINE OIL, GEAR BOX OIL, POWER STEERING OIL LITRES 1 5 78181701 VEHICLE FUELING SERVICE COOLANT LITRES 1 6 78181701 VEHICLE FUELING SERVICE BATTERY WATER LITRES 1 7 78181701 VEHICLE FUELING SERVICE BRAKE FLUID LITRES 1

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.

Context for bidders

We hold 15 notices from KENYA PLANT HEALTH INSPECTORATE SERVICES, going back to October 2026 — 10 of them still open. They buy mostly in Manufacturing & Supply, IT & Telecom and Construction & Infrastructure. There are 18 open Oil, Gas & Petrochemicals tenders in Kenya. This one closes in 9 days.

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this oil, gas & petrochemicals opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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