Accepting bidstenderKenya

Supply and Delivery of Motor Vehicle Fuels Oils and Lubricants to Kephis on Framework Contract for One Year

Issued by KENYA PLANT HEALTH INSPECTORATE SERVICES · via Kenya — e-GP (egpkenya.go.ke)

Published: 9 Nov 2026
Closes: 23 Nov 2026, 07:30 UTC
Bid opening: 23 Nov 2026, 07:31 UTC
Reference: KEPHIS/742/0033/2026-27
Location: Kenya
Sector: Oil, Gas & Petrochemicals
Type: services

At a glance

KENYA PLANT HEALTH INSPECTORATE SERVICES in Kenya has published a tender in oil, gas & petrochemicals: “Supply and Delivery of Motor Vehicle Fuels Oils and Lubricants to Kephis on Framework Contract for One Year”. Submissions close on 23 November 2026, 13 days from today. Quote reference KEPHIS/742/0033/2026-27 in any correspondence with the buyer. FreeTender has recorded 29 notices from this buyer since 2026, 4 of them currently open. There are 12 open oil, gas & petrochemicals notices in Kenya on FreeTender. Bids are submitted to the buyer through Kenya — e-GP (egpkenya.go.ke), not through FreeTender.

Key requirements

Taken from the notice by FreeTender. The tender document on the official portal is binding — check it, and any corrigendum, before you bid.

Questions deadline: 19 Nov 2026 10:30 (Nairobi time)
Bid validity: 120 days
Procurement method: Open tender
Evaluation: Yes/ No Basis
Funding: GoK

Documents to submit

SELF - declaration form - SD 1&2
Certificate of incorporation /registration
Valid tax compliance certificate (acknowledgements WILL not be accepted)
Valid business permit/single business permit
Copy of recent CR12 issued within the last 12 months from the date of tender opening & copies of national IDS/ passports
Registration license by the energy and petroleum regulatory agency (EPRA)
Copy of license from NEMA or NEMA ESIA report
Country-wide coverage; the tenderer must be ABLE to cover all the counties and sub-counties
Price schedule for various petroleum products
Schedule of percentage of discount on FUEL & other petroleum products

To bid on Kenya e-GP

Kenyan government tenders are submitted through the e-GP portal; register as a supplier there first. AGPO-reserved tenders need a valid AGPO certificate.

Details

SUPPLY AND DELIVERY OF MOTOR VEHICLE FUELS OILS AND LUBRICANTS TO KEPHIS ON FRAMEWORK CONTRACT FOR ONE YEAR

PROCUREMENT OF FUEL AND LUBRICANTS

Tender number: KEPHIS/742/0033/2026-27

Procuring entity: KENYA PLANT HEALTH INSPECTORATE SERVICES

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 120 days

Clarifications until: 19 Nov 2026 10:30 (Nairobi time)

Published: 09 Nov 2026 21:00 (Nairobi time)

Closing: 23 Nov 2026 10:30 (Nairobi time)

Bid opening: 23 Nov 2026 10:31 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - CERTIFICATE OF INCORPORATION /REGISTRATION - VALID TAX COMPLIANCE CERTIFICATE (ACKNOWLEDGEMENTS WILL NOT BE ACCEPTED) - VALID BUSINESS PERMIT/SINGLE BUSINESS PERMIT - COPY OF RECENT CR12 ISSUED WITHIN THE LAST 12 MONTHS FROM THE DATE OF TENDER OPENING & COPIES OF NATIONAL IDS/ PASSPORTS FOR THE DIRECTORS - REGISTRATION LICENSE BY THE ENERGY AND PETROLEUM REGULATORY AGENCY (EPRA) - COPY OF LICENSE FROM NEMA OR NEMA ESIA REPORT - COUNTRY-WIDE COVERAGE; THE TENDERER MUST BE ABLE TO COVER ALL THE COUNTIES AND SUB-COUNTIES - PRICE SCHEDULE FOR VARIOUS PETROLEUM PRODUCTS - SCHEDULE OF PERCENTAGE OF DISCOUNT ON FUEL & OTHER PETROLEUM PRODUCTS

Schedule of requirements (UNSPSC code, item, unit, quantity)

1 78181701 VEHICLE FUELING SERVICE PREMIUM LITRES 1 2 78181701 VEHICLE FUELING SERVICE PETROL LITRES 1 3 78181701 VEHICLE FUELING SERVICE DIESEL LITRES 1 4 78181701 VEHICLE FUELING SERVICE LUBRICANTS - ENGINE OIL, GEAR BOX OIL, POWER STEERING OIL LITRES 1 5 78181701 VEHICLE FUELING SERVICE COOLANT LITRES 1 6 78181701 VEHICLE FUELING SERVICE BATTERY WATER LITRES 1 7 78181701 VEHICLE FUELING SERVICE BRAKE FLUID LITRES 1

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.

Context for bidders

We hold 29 notices from KENYA PLANT HEALTH INSPECTORATE SERVICES, going back to October 2026 — 4 of them still open. They buy mostly in Manufacturing & Supply, IT & Telecom and Transport & Logistics. There are 12 open Oil, Gas & Petrochemicals tenders in Kenya. This one closes in 13 days.

Similar Oil, Gas & Petrochemicals tenders

Tender for Proposed Construction of School of Health Sciences Karatina Phase 2 LPG HVAC Works· closes 24 Nov
Proposed Provision of Automotive Fuel· closes 11 Nov
Framework Contract for the supply of motor vehicle fuel, oil, lubricants and other related services· closes 23 Nov
Tender Supply and Delivery of Charcoal· closes 12 Nov
Supply of Diesel Fuel· closes 13 Nov

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this oil, gas & petrochemicals opportunity. Always verify the details on the official source.

Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.

Common bidding mistakes to avoid →Writing a winning proposal