Supply and Delivery of ICT Equipment Computers Software and Accessories

SUPPLY AND DELIVERY OF ICT EQUIPMENT COMPUTERS SOFTWARE AND ACCESSORIES

Tender number: 8297/1197/0050/2026-27

Procuring entity: JARAMOGI OGINGA ODINGA TEACHING AND REFERRAL HOSPITAL

Procurement category: Goods

Procurement method: Open Tender

Bidding access: Open

Reserved for: AGPO (Youth)

Source of funds: GoK

Performance security: 10% of contract value

Technical evaluation: Combination of Both

Evaluation basis: Item wise

Bid validity: 156 days

Clarifications until: 10 Nov 2026 17:01 (Nairobi time)

Published: 09 Nov 2026 15:00 (Nairobi time)

Closing: 16 Nov 2026 14:00 (Nairobi time)

Bid opening: 16 Nov 2026 14:01 (Nairobi time)

Eligibility documents required

- SELF-DECLARATION FORMS (FORM SD1 & SD2) - CERTIFICATE OF REGISTRATION OR INCORPORATION. - VALID AGPO CERTIFICATE - VALID BUSINESS PERMIT - VALID KRA TAX COMPLIANCE CERTIFICATE. - CURRENT CR12 OR COPY OF ID FOR SOLE PROPRIETOR. - TENDER SECURING DECLARATION FORM - SECTION IV – TENDERING FORMS 1. TENDERER’S DETAILS: : TENDERERS ELIGIBILITY AND CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : - TENDERER’S NAME TENDERER’S ACTUAL OR INTENDED COUNTRY OF REGISTRATION: TENDERER’S YEAR OF REGISTRATION: TENDERER’S LEGAL ADDRESS IN COUNTRY OF REGISTRATION: Table Footer : - 2. JV MEMBERS DETAILS : TENDERERS ELIGIBILITY AND CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : - JV'S NAME JV'S ACTUAL OR INTENDED COUNTRY OF REGISTRATION JV'S YEAR OF REGISTRATION JV'S LEGAL ADDRESS IN COUNTRY OF REGISTRATION Table Footer : - 3. TENDERER’S/JV MEMBER’S AUTHORIZED REPRESENTATIVE INFORMATION : TENDERERS ELIGIBILITY AND CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : - Name Address Telephone Number Email Address Table Footer : - 4. ATTACHED COPIES OF THE FOLLOWING DOCUMENTS. : TENDERERS ELIGIBILITY AND CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : DOCUMENTS TO BE ATTACHED DESCRIPTION TENDERER'S RESPONSE FOR KENYAN TENDERERS A CURRENT TAX CLEARANCE CERTIFICATE OR TAX EXEMPTION CERTIFICATE ISSUED BY THE KENYA REVENUE AUTHORITY IN ACCORDANCE WITH ITT 3.13 ARTICLES OF INCORPORATION (OR EQUIVALENT DOCUMENTS OF CONSTITUTION OR ASSOCIATION), AND/OR DOCUMENTS OF REGISTRATION OF THE LEGAL ENTITY NAMED ABOVE, IN ACCORDANCE WITH ITT 3.6. IN CASE OF JV, LETTER OF INTENT TO FORM JV OR JV AGREEMENT, IN ACCORDANCE WITH ITT 3.1. IN CASE OF STATE-OWNED ENTERPRISE OR INSTITUTION, IN ACCORDANCE WITH ITT 3.1 DOCUMENTS ESTABLISHING: (I) LEGAL AND FINANCIAL AUTONOMY (II) OPERATION UNDER COMMERCIAL LAW (III) ESTABLISHING THAT THE TENDERER IS NOT UNDER THE SUPERVISION OF THE PROCURING ENTITY Table Footer : - 5 (A) SOLE PROPRIETOR, PROVIDE THE FOLLOWING DETAILS : TENDERERS ELIGIBILITY AND CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : GENERAL AND SPECIFIC DETAILS NAME IN FULL AGE NATIONALITY COUNTRY OF ORIGIN CITIZENSHIP Table Footer : - 5 (B) PARTNERSHIP, PROVIDE THE FOLLOWING DETAILS. : TENDERERS ELIGIBILITY AND CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : - NAMES OF PARTNERS NATIONALITY CITIZENSHIP PERCENTAGE SHARES OWNED Table Footer : - (C) REGISTERED COMPANY, PROVIDE THE FOLLOWING DETAILS. : TENDERERS ELIGIBILITY AND CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : PRIVATE OR PUBLIC COMPANY (SELECT ONE) STATE NOMINAL KENYA SHILLINGS (EQUIVALENT) STATE ISSUED KENYA SHILLINGS (EQUIVALENT) Table Footer : - 5 (D) GIVE DETAILS OF DIRECTORS AS FOLLOWS. : TENDERERS ELIGIBILITY AND CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : - NAME OF DIRECTOR NATIONALITY CITIZENSHIP PERCENTAGE SHARES OWNED Table Footer : - 6. INTEREST OF THE FIRM IN THE PROCURING ENTITY : TENDERERS ELIGIBILITY AND CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : DISCLOSURE OF INTEREST STATEMENT TENDERER'S RESPONSE (I) IS THERE ANY PERSON(S) IN …………… (NAME OF PROCURING ENTITY) WHO HAS ANY INTEREST OR RELATIONSHIP IN THIS FIRM Table Footer : - DETAILS OF PERSONS WITH INTEREST IN THE PROCURING ENTITY : TENDERERS ELIGIBILITY AND CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : IF YES, PROVIDE DETAILS AS FOLLOWS: SERIAL NO NAME OF THE PERSON DESIGNATION IN THE PROCURING ENTITY INTEREST OR RELATIONSHIP WITH THE TENDERER Table Footer : - CONFLICT OF INTEREST DISCLOSURE : TENDERERS ELIGIBILITY AND CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : TYPE OF CONFLICT DISCLOSURE YES/NO IF YES, PROVIDE DETAILS OF RELATIONSHIP WITH THE TENDERER. IF NO INDICATE N /A TENDERER IS DIRECTLY OR INDIRECTLY CONTROLLED BY OR IS UNDER COMMON CONTROL WITH ANOTHER TENDERER. TENDERER RECEIVES OR HAS RECEIVED ANY DIRECT OR INDIRECT SUBSIDY FROM ANOTHER TENDERER. TENDERER HAS THE SAME LEGAL REPRESENTATIVE AS ANOTHER TENDERER TENDERER HAS A RELATIONSHIP WITH ANOTHER TENDERER, DIRECTLY OR THROUGH COMMON THIRD PARTIES THAT PUTS IT IN A POSITION TO INFLUENCE THE TENDER OF ANOTHER TENDERER, OR INFLUENCE THE DECISIONS OF THE PROCURING ENTITY REGARDING THIS TENDER. ANY OF THE TENDERER’S AFFILIATES PARTICIPATED AS A CONSULTANT IN THE PREPARATION OF THE DESIGN OR TECHNICAL SPECIFICATIONS OF THE WORKS THAT ARE THE SUBJECT OF THE TENDER. TENDERER HAS A CLOSE BUSINESS OR FAMILY RELATIONSHIP WITH A STAFF OF THE PROCURING ENTITY. HAS THE CONFLICT STEMMING FROM SUCH RELATIONSHIP STATED IN ITEM 6 ABOVE BEEN RESOLVED IN A MANNER ACCEPTABLE TO THE PROCURING ENTITY THROUGHOUT THE TENDERING PROCESS AND EXECUTION OF THE CONTRACT THE TENDERER HAS ENTERED INTO CONSULTATIONS, COMMUNICATIONS, AGREEMENTS OR ARRANGEMENTS WITH ONE OR MORE COMPETITORS REGARDING THIS REQUEST FOR TENDERS AND THE TENDERER DISCLOSES, COMPLETE DETAILS THEREOF, INCLUDING THE NAMES OF THE COMPETITORS AND THE NATURE OF, AND REASONS FOR, SUCH CONSULTATIONS, COMMUNICATIONS, AGREEMENTS OR ARRANGEMENTS. Table Footer : - CERTIFICATION : TENDERERS ELIGIBILITY AND CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM Table Header : - STATEMENT TENDERER'S RESPONSE NAME TITLE OR DESIGNATION DATE WE CONFIRM THAT INFORMATION PROVIDED ABOVE IS CORRECT AND WE UNDERSTAND THAT GIVING OF FALSE INFORMATION WILL LEAD TO DI SQUALIFICATION OF OUR TENDER Table Footer : - 1. LIST OF GOODS AND DELIVERY SCHEDULE : SCHEDULE OF REQUIREMENTS SECTION V Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : [THE PROCURING ENTITY SHALL FILL IN THIS TABLE, WITH THE EXCEPTION OF THE COLUMN “TENDERER'S OFFERED DELIVERY DATE” TO BE FILLED BY THE TENDERER] LINE ITEM NO. DESCRIPTION OF GOODS QUANTITY UNIT OF MEASURE FINAL DESTINATION AS SPECIFIED IN TDS EARLIEST DELIVERY DATE AS PER INCORTERMS LATEST DELIVERY DATE TENDERER’S OFFERED DELIVERY PERIOD [TO BE PROVIDED BY THE TENDERER] 1 ICT EQUIPMENT COMPUTERS SOFTWARE AND ACCESSORIES 1 EACH JOOTRH 2027-01-26 2027-01-31 Table Footer : - 2.LIST OF RELATED SERVICES AND COMPLETION SCHEDULE : SCHEDULE OF REQUIREMENTS SECTION V Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : [THIS TABLE SHALL BE FILLED IN BY THE PROCURING ENTITY. THE REQUIRED COMPLETION DATES SHOULD BE REALISTIC, AND CONSISTENT WITH THE REQUIRED GOODS DELIVERY DATES (AS PER INCOTERMS)]. SERVICE DESCRIPTION OF SERVICE QUANTITY UNIT OF MEASURE PLACE WHERE SERVICES SHALL BE PERFORMED FINAL COMPLETION DATE(S) OF SERVICES 1 ICT EQUIPMENT COMPUTERS SOFTWARE AND ACCESSORIES 1 EACH JOOTRH Table Footer : - NON-PERFORMED CONTRACTS IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA : HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : CONTRACT NON-PERFORMANCE STATEMENT YEAR TENDERER'S RESPONSE CONTRACT NON- PERFORMANCE DID NOT OCCUR SINCE 1ST JANUARY ...... 2026 Table Footer : IF YES, GIVE DETAILS IN THE TABLE BELOW DETAILS OF NON-PERFORMED CONTRACTS : HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : TENDERER'S/JV MEMBER NAME YEAR JOINT VENTURE MEMBER NAME NON- PERFORMED PORTION OF CONTRACT- AMOUNT CONTRACT NAME NAME OF PROCURING ENTITY CONTRACT NUMBER REASON(S) FOR NON PERFORMANCE TOTAL CONTRACT AMOUNT NON- PERFORMED PORTION OF CONTRACT IN PERCENTAGE Table Footer : - PENDING LITIGATION, IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA : HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : - STATEMENT SUPPLIER'S RESPONSE YEAR IS THERE ANY PENDING LITIGATION IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA Table Footer : IF YES, GIVE DETAILS BELOW DETAILS OF PENDING LITIGATION : HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Technical Evaluation Process : - Table Header : - TENDERER'S/JV MEMBER NAME YEAR OF DISPUTE TOTAL CONTRACT AMOUNT (KES) AMOUNT IN DISPUTE (KES) CONTRACT NAME: CONTRACT NUMBER NAME OF PROCURING ENTITY: MATTER IN DISPUTE PARTY WHO INITIATED THE DISPUTE STATUS OF DISPUTE Table Footer : - LITIGATION HISTORY IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA : HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Technical Evaluation Process : - Table Header : - STATEMENT TENDERER'S RESPONSE IS THERE ANY LITIGATION HISTORY IN ACCORDANCE WITH SECTION III, EVALUATION AND QUALIFICATION CRITERIA, SUB-FACTOR 4.6. Table Footer : YES, GIVE DETAILS IN THE TABLE BELOW: DETAILS OF LITIGATION HISTORY : HISTORICAL CONTRACT NON-PERFORMANCE PENDING LITIGATION AND LITIGATION HISTORY Technical Evaluation Process : - Table Header : - NAME OF THE TENDERER NAME OF THE PERSON DULY AUTHORIZED TITLE OF THE PERSON SIGNING THE TENDER SIGNATURE DATE Table Footer : NOTE: **: IN THE CASE OF THE TENDER SUBMITTED BY A JOINT VENTURE SPECIFY THE NAME OF THE JOINT VENTURE AS TENDERER. **PERSON SIGNING THE TENDER SHALL HAVE THE POWER OF ATTORNEY GIVEN BY THE TENDERER. THE POWER OF ATTORNEY SHALL BE ATTACHED WITH THE TENDER SCHEDULES LOCAL LABOUR : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - B. SUB CONTRACTS FROM LOCAL SOURCES : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - C. LOCAL MATERIALS : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - D.USE OF LOCAL PLANT AND EQUIPMENT : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE UNIT COST CURRENCY COMMENTS, IF ANY Table Footer : - E. ADD ANY OTHER ITEMS : FOREIGN TENDERER 40 PERCENT RULE Table Header : - SR.NO DESCRIPTION OF WORKS ITEM DESCRIBE LOCATION OF SOURCE COST CURRENCY COMMENTS, IF ANY Table Footer : - TOTAL COST LOCAL CONTENT : FOREIGN TENDERER 40 PERCENT RULE Table Header : - TOTAL COST LOCAL CONTENT PERCENTAGE OF CONTRACT PRICE Table Footer : - TECHNICAL EVALUATION YES OR NO BASIS : TECHNICAL EVALUATION SCORING BASIS Technical Evaluation Process :

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