Sport and Recreation Tree Maintenance Services Panel

Tamworth Regional Council is seeking to establish an open panel of suitably qualified arboricultural contractors to undertake reactive, emergency and planned tree management services across Council's parks, streetscapes, facilities and other Council-owned or managed land.

The panel will operate as an open panel arrangement for an initial term of 12 months.

Multiple contractors may be appointed, with work allocated at Council's discretion based on availability, capability, performance and value for money.

Background information / Compatibility requirements

Contractors must hold all licences, qualifications and insurances necessary to undertake tree work in New South

Wales.

Respondents will be required to demonstrate:

• Current AQF level 3 Certificate III in Arboriculture

• Current Drivers Licences and High-risk work Licences relevant to the works that will be undertaken.

• Appropriate workers compensation, public liability (minimum of 20 million) and professional insurances.

• Experience undertaking tree maintenance works of a similar nature.

• Compliance with Work Health and Safety legislation.

• Capacity to provide planned, emergency and reactive maintenance services.

• Ability to provide emergency and after-hours response when required.

• Provision of Safe Work Method Statements (SWMS) and other safety documentation upon request.

The contract will be managed by Council's Sport & Recreation Division and will be utilised across a range of facilities

including sporting grounds,open spaces road reserves, amenities buildings, community facilities and associated infrastructure.

Desired Outcomes ('Nice to haves', Conditions & Warranties, SLA's, Project benefits): Council seeks to establish a reliable panel of contractors capable of delivering safe, compliant and cost-effective tree

maintenance services.

Desired outcomes include:

• Timely response to service requests and emergency call-outs.

• High-quality workmanship delivered in accordance with all applicable legislation, standards and codes.

• Accurate identification and rectification of work requests.

• Clear communication with Council representatives regarding works undertaken and any identified defects or risks.

• Competitive and transparent pricing based on tendered schedule of rates.

• Maintenance of safe work practices and minimisation of disruption to facility users.

Council does not guarantee any minimum volume or value of work under the panel arrangement.

Questions asked by the buyer:

Have you uploaded the completed Mandatory Submission Form?

Have you reviewed the Technical Specification and Conditions of Contract and can comply with all requirements?

Have you attached all mandatory compliance documentation specified in the Mandatory Submission Form?

Do you hold all licences and qualifications required to undertake the Services?

Do you maintain Public Liability Insurance with a minimum cover of $20 million and Workers Compensation Insurance?

Can you provide tree maintenance services throughout the Tamworth Regional Local Government Area?

Do you acknowledge that appointment to the panel does not guarantee any minimum volume or value of work?

Do you acknowledge that works exceeding the approved cost cap require prior approval from an authorised Council representative?

Will any subcontractors be used in connection with the Services?

Do you acknowledge that subcontractors must not be engaged without the prior written approval of Council?

Do you acknowledge that appointment to the panel may be suspended or terminated where licences, qualifications insurances or compliance requirements are not maintained?

Do you acknowledge that you have reviewed the Conditions of Contract and agree to be bound by those conditions if appointed to the panel?

Buyer: Tamworth Regional Council

Buyer location: 7-9 Jack Smyth Dr, Hillvue, New South Wales 2340, Australia

VendorPanel reference: VP533600

Opens: Friday 13 November 2026 (AUS Eastern Standard Time)

Closes: Friday 27 November 2026 05:00 PM (AUS Eastern Standard Time)

Supplier query cut-off: Friday 27 November 2026 05:00 PM (AUS Eastern Daylight Time)

Expected decision: Friday 04 December 2026 (AUS Eastern Standard Time)

Categories: Horticulture & Arboriculture; 1: Arborists & Tree Services

Regions of service: New South Wales; 1: Northern; All Regions of Service locations are within Australia.

Tender documents: 3

Published on VendorPanel Public Tenders. Documents and responses require free VendorPanel supplier registration.