Servicing of Lab Equipment

SERVICING OF LAB EQUIPMENT

Tender number: KESRETI/766/RFQ/0020/2026-27

Procuring entity: KENYA SUGAR RESEARCH AND TRAINING INSTITUTE

Procurement category: Non Consultancy Services

Procurement method: Request for Quotation

Bidding access: Limited (invited / registered suppliers)

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Item wise

Bid validity: 121 days

Site visit: DIAGNOSIS OF THE TROUBLE ISSUE

Pre-bid meeting: 03 Nov 2026 10:00 (Nairobi time) KIBOS, OFF KISUMU-MIWANI ROAD

Clarifications until: 03 Nov 2026 13:00 (Nairobi time)

Published: 03 Nov 2026 12:45 (Nairobi time)

Closing: 06 Nov 2026 11:00 (Nairobi time)

Bid opening: 06 Nov 2026 11:01 (Nairobi time)

Eligibility documents required

- SELF-DECLARATION FORMS - FORM SD1 & SD2 - INCORPORATION CERTIFICATE - VALID TAX COMPLIANCE CERTIFICATE - VALID TRADING LICENSE - CR 12 OR ID FOR SOLE PROPRIETORS - Table Header : - JV MEMBER NAME YEAR OF LITIGATION AWARD OUTCOME AS PERCENTAGE OF NET WORTH CONTRACT NAME CONTRACT NUMBER NAME OF PROCURING ENTITY MATTER IN DISPUTE PARTY WHO INITIATED THE DISPUTE REASON(S) FOR LITIGATION AND AWARD DECISION AMOUNT (KES) Table Footer : - ATOMIC ABSORPTION SPECTROPHOTOMETER : TECHNICAL EVALUATION TABLE Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : - SR.NO ITEM DESCRIPTION SPECIFICATION BIDDER RESPONSE 1 INITIAL INSPECTION INSPECT THE INSTRUMENT AND ASSESS ITS OVERALL OPERATIONAL CONDITION. 2 TROUBLESHOOTING AND FAULT DIAGNOSIS DIAGNOSE FAULTS AFFECTING INSTRUMENT OPERATION, ANALYTICAL PERFORMANCE, FLAME OPERATION AND SOFTWARE FUNCTIONALITY. 3 OPTICAL SYSTEM INSPECT THE OPTICAL SYSTEM AND CHECK ALIGNMENT AND SIGNAL PERFORMANCE. 4 DEUTERIUM LAMP INSPECT AND TEST THE D₂ BACKGROUND- CORRECTION LAMP; DETERMINE WHETHER REPLACEMENT IS NECESSARY. 5 HOLLOW CATHODE LAMPS INSPECT LAMP CONDITION, ALIGNMENT, CURRENT SETTINGS AND SIGNAL STABILITY. 6 BURNER SYSTEM INSPECT, CLEAN AND SERVICE THE BURNER HEAD, BURNER SLOT AND BURNER ASSEMBLY. 7 NEBULIZER INSPECT AND TEST THE NEBULIZER FOR ASPIRATION EFFICIENCY, BLOCKAGES AND DAMAGE. 8 SPRAY CHAMBER INSPECT AND CLEAN THE SPRAY CHAMBER AND ASSOCIATED DRAINAGE SYSTEM. 9 FLAME SYSTEM CHECK IGNITION, FLAME STABILITY, BURNER ALIGNMENT AND FLAME- CONTROL FUNCTIONS. 10 GAS SUPPLY SYSTEM INSPECT GAS LINES, REGULATORS, CONNECTIONS AND SAFETY DEVICES; CHECK FOR LEAKS USING APPROPRIATE PROCEDURES. 11 FLASHBACK PROTECTION INSPECT AND TEST THE RELEVANT FLASHBACK PREVENTION AND FLAME-SAFETY SYSTEMS. 12 BACKGROUND CORRECTION TEST THE DEUTERIUM BACKGROUND- CORRECTION SYSTEM AND VERIFY ITS OPERATION. 13 DETECTOR SYSTEM CHECK DETECTOR RESPONSE, SIGNAL STABILITY AND ASSOCIATED COMPONENTS. 14 WAVELENGTH AND OPTICS VERIFY WAVELENGTH SELECTION AND ASSESS OPTICAL PERFORMANCE USING APPROPRIATE PROCEDURES. 15 SOFTWARE AND COMPUTER INTERFACE DIAGNOSE SOFTWARE ERRORS, COMMUNICATION PROBLEMS, INSTRUMENT- CONTROL FAULTS AND DATA- ACQUISITION ISSUES. 16 ELECTRICAL AND ELECTRONIC SYSTEMS INSPECT THE POWER SUPPLY, CONNECTIONS, CONTROL ELECTRONICS AND RELEVANT CIRCUIT COMPONENTS. 17 EXHAUST SYSTEM INSPECT THE EXTRACTION ARRANGEMENT AND VERIFY THAT IT OPERATES ADEQUATELY FOR SAFE FLAME ANALYSIS. 18 DIAGNOSTIC REPORT DOCUMENT FAULTS IDENTIFIED, LIKELY CAUSES, RECOMMENDED CORRECTIVE MEASURES AND REQUIRED SPARE PARTS. 19 ITEMIZED QUOTATION SUBMIT SEPARATE COSTS FOR LABOUR, SERVICING, REPLACEMENT PARTS AND ADDITIONAL REPAIRS. 20 APPROVAL BEFORE REPAIRS OBTAIN WRITTEN APPROVAL FROM KESRETI BEFORE UNDERTAKING REPAIRS OR REPLACING COMPONENTS. 21 PREVENTIVE MAINTENANCE CLEAN AND SERVICE APPROVED COMPONENTS IN ACCORDANCE WITH MANUFACTURER RECOMMENDATIONS. 22 CALIBRATION AND PERFORMANCE VERIFICATION VERIFY INSTRUMENT PERFORMANCE USING APPROPRIATE ANALYTICAL STANDARDS AND DOCUMENTED PROCEDURES. 23 ANALYTICAL PERFORMANCE TEST CONDUCT APPROPRIATE ABSORBANCE, SENSITIVITY AND REPEATABILITY TESTS FOR THE INSTALLED ANALYTICAL CONFIGURATION. 24 FINAL OPERATIONAL TESTING DEMONSTRATE SATISFACTORY OPERATION OF THE REPAIRED INSTRUMENT AND ITS RELEVANT ANALYTICAL FUNCTIONS. 25 FINAL SERVICE REPORT PROVIDE A REPORT DETAILING THE WORK PERFORMED, PARTS REPLACED, TEST RESULTS AND RECOMMENDATIONS. Table Footer : - UV-VIS-NIR SPECTOPHOTOMETER : TECHNICAL EVALUATION TABLE Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : - SR.NO ITEM DESCRIPTION SPECIFICATION BIDDER RESPONSE 1 INITIAL INSPECTION INSPECT THE INSTRUMENT AND ASSESS ITS OVERALL OPERATIONAL CONDITION. 2 TROUBLESHOOTING AND FAULT DIAGNOSIS IDENTIFY FAULTS AFFECTING INSTRUMENT OPERATION, OPTICAL PERFORMANCE, WAVELENGTH SCANNING AND DATA ACQUISITION. 3 DEUTERIUM LAMP INSPECT AND TEST THE DEUTERIUM LAMP; IDENTIFY WHETHER REPLACEMENT IS NECESSARY. 4 HALOGEN LAMP INSPECT AND TEST THE HALOGEN LIGHT SOURCE AND ASSOCIATED COMPONENTS. 5 DEEP-UV (DUV) SYSTEM ASSESS THE DEEP-UV MEASUREMENT CAPABILITY AND IDENTIFY ANY FAULTS AFFECTING DUV PERFORMANCE. 6 OPTICAL SYSTEM INSPECT AND ASSESS THE OPTICAL COMPONENTS FOR CONTAMINATION, DAMAGE AND PERFORMANCE ISSUES. 7 MONOCHROMATOR CHECK MONOCHROMATOR OPERATION, WAVELENGTH SCANNING AND ASSOCIATED DRIVE MECHANISMS. 8 DETECTOR SYSTEM INSPECT AND TEST THE DETECTOR SYSTEM AND SIGNAL RESPONSE. 9 WAVELENGTH ACCURACY VERIFY WAVELENGTH ACCURACY USING APPROPRIATE REFERENCE MATERIALS. 10 PHOTOMETRIC PERFORMANCE ASSESS PHOTOMETRIC ACCURACY, REPEATABILITY AND MEASUREMENT STABILITY. 11 BASELINE STABILITY CHECK BASELINE CORRECTION, BASELINE STABILITY AND NOISE LEVELS. 12 SOFTWARE AND DATA ACQUISITION CHECK INSTRUMENT SOFTWARE, COMPUTER COMMUNICATION, SCANNING FUNCTIONS AND DATA PROCESSING. 13 ELECTRICAL AND ELECTRONIC SYSTEMS INSPECT THE POWER SUPPLY, ELECTRICAL CONNECTIONS AND RELEVANT ELECTRONIC COMPONENTS. 14 COOLING AND VENTILATION INSPECT APPLICABLE COOLING FANS, VENTILATION AND TEMPERATURE- CONTROL COMPONENTS. 15 SAMPLE COMPARTMENT INSPECT AND CLEAN THE SAMPLE COMPARTMENT AND CHECK THE CONDITION OF INSTALLED ACCESSORIES. 16 DIAGNOSTIC REPORT DOCUMENT IDENTIFIED FAULTS, LIKELY CAUSES, RECOMMENDED CORRECTIVE ACTIONS AND REQUIRED SPARE PARTS. 17 ITEMIZED QUOTATION PROVIDE SEPARATE COSTS FOR LABOUR, SERVICING, REPLACEMENT PARTS AND ADDITIONAL REPAIRS. 18 APPROVAL BEFORE REPAIRS OBTAIN WRITTEN APPROVAL FROM KESRETI BEFORE UNDERTAKING REPAIRS OR REPLACING COMPONENTS. 19 PREVENTIVE MAINTENANCE CLEAN AND SERVICE APPROVED COMPONENTS IN ACCORDANCE WITH MANUFACTURER RECOMMENDATIONS. 20 CALIBRATION AND PERFORMANCE VERIFICATION VERIFY WAVELENGTH AND PHOTOMETRIC PERFORMANCE USING APPROPRIATE REFERENCE MATERIALS AND DOCUMENTED PROCEDURES. 21 FINAL OPERATIONAL TESTING TEST INSTRUMENT OPERATION AND CONFIRM THAT THE REQUIRED MEASUREMENT FUNCTIONS ARE WORKING SATISFACTORILY. 22 FINAL SERVICE REPORT PROVIDE A REPORT DOCUMENTING WORK PERFORMED, PARTS REPLACED, TEST RESULTS AND RECOMMENDATIONS. Table Footer : - AUTOMATIC DISTILLATION AND TITRATION SYSTEM VELP SCIENTIFIC AUDK 159 : TECHNICAL EVALUATION TABLE Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : - SR.NO ITEM DESCRIPTION SPECIFICATION BIDDER RESPONSE 1 INITIAL INSPECTION INSPECT THE ENTIRE INSTRUMENT AND ASSESS ITS OPERATIONAL CONDITION. 2 TROUBLESHOOTING AND FAULT DIAGNOSIS IDENTIFY FAULTS AFFECTING DISTILLATION, REAGENT DOSING, TITRATION AND OVERALL INSTRUMENT OPERATION. 3 STEAM GENERATOR INSPECT AND TEST STEAM GENERATION, HEATING ELEMENTS AND ASSOCIATED CONTROLS. 4 DISTILLATION SYSTEM INSPECT THE DISTILLATION CHAMBER, SEALS, CONNECTIONS AND ASSOCIATED COMPONENTS. 5 NAOH SUCTION AND DOSING SYSTEM DIAGNOSE AND RECTIFY THE EXISTING SODIUM HYDROXIDE SUCTION /DOSING PROBLEM, INCLUDING INSPECTION OF THE PUMP, TUBING, VALVES AND CONNECTIONS. 6 REAGENT DOSING SYSTEM INSPECT AND TEST REAGENT PUMPS AND DOSING MECHANISMS FOR PROPER OPERATION AND ACCURACY. 7 CONDENSER SYSTEM INSPECT THE CONDENSER AND VERIFY THE COOLING- WATER SUPPLY AND CONNECTIONS. 8 TUBING AND CONNECTIONS INSPECT FOR BLOCKAGES, LEAKS, DAMAGED TUBING AND LOOSE CONNECTIONS. 9 SENSORS AND CONTROLS INSPECT AND TEST TEMPERATURE SENSORS, LEVEL SENSORS AND OTHER APPLICABLE CONTROL COMPONENTS. 10 TITRATION SYSTEM INSPECT THE AUTOMATIC TITRATION MECHANISM, DOSING SYSTEM AND ASSOCIATED COMPONENTS. 11 TITRATION ELECTRODE INSPECT, CLEAN AND TEST THE ELECTRODE; RECOMMEND REPLACEMENT IF DEFECTIVE. 12 ELECTRICAL AND ELECTRONIC SYSTEMS INSPECT THE POWER SUPPLY, WIRING, CONTROL PANEL, DISPLAY AND ELECTRONIC COMPONENTS. 13 SAFETY SYSTEMS TEST APPLICABLE SAFETY INTERLOCKS, PROTECTIVE MECHANISMS AND OVER-TEMPERATURE PROTECTION. 14 DIAGNOSTIC REPORT DOCUMENT IDENTIFIED FAULTS, THEIR LIKELY CAUSES, RECOMMENDED REPAIRS AND REQUIRED SPARE PARTS. 15 ITEMIZED QUOTATION SUBMIT SEPARATE COSTS FOR LABOUR, SERVICING, SPARE PARTS AND ANY ADDITIONAL REPAIR REQUIREMENTS. 16 APPROVAL BEFORE REPAIRS OBTAIN WRITTEN AUTHORIZATION FROM KESRETI BEFORE UNDERTAKING REPAIRS OR REPLACING COMPONENTS. 17 PREVENTIVE MAINTENANCE CLEAN AND SERVICE APPROVED COMPONENTS AND PERFORM THE REQUIRED MAINTENANCE PROCEDURES. 18 CALIBRATION AND VERIFICATION VERIFY REAGENT DOSING AND TITRATION PERFORMANCE USING APPROPRIATE PROCEDURES AND STANDARDS. 19 PERFORMANCE TESTING CONDUCT OPERATIONAL TESTING, INCLUDING VERIFICATION OF THE NAOH SUCTION /DOSING SYSTEM AND SUCCESSFUL KJELDAHL DISTILLATION. 20 FINAL SERVICE REPORT PROVIDE A REPORT DETAILING THE WORK COMPLETED, PARTS REPLACED, TEST RESULTS AND FURTHER RECOMMENDATIONS. Table Footer : - FUMEHOOD : TECHNICAL EVALUATION TABLE Technical Evaluation Process :

- Consider for Technical Evaluation:

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