Senior Procurement Specialist

GOVERNMENT OF THE REPUBLIC OF MALAWI

Ministry of Health and Sanitation

REQUEST FOR EXPRESSIONS OF INTEREST

CONSULTING SERVICES – INDIVIDUAL SELECTION

Country: Malawi

Name of Project: Malawi Health Emergency Preparedness, Response and

Resilience Program

Project ID No: P505187

Assignment Title Senior Project Procurement Specialist

Reference No.: MW-MOH-573835-CS-INDV

Date of Issue: 12th October, 2026

Background

The government of Malawi is implementing the Malawi Health Emergency Preparedness, Response and Resilience Program (MHEPRRP) funded by the World Bank (IDA). This is a five-year project. The Project aims at strengthening health system resilience and multisectoral preparedness and response to health emergencies in Malawi. The Ministry of Health intends to source consultancy services for the Senior Project Procurement Specialist to work for the project. The position is tenable at the Ministry of Health Headquarters, Capital Hill, Lilongwe, Malawi.

1.1 Project Development Objective (PDO) The Project Development Objective (PDO) is to strengthen health system resilience and multisectoral preparedness and response to health emergencies in Malawi. The Project will strengthen the preparedness and resilience of the health system and improve early detection and response to Health Emergencies (HEs) through multisectoral approach,

Objective of the Assignment

The objective of the assignment is to provide strategic leadership, technical oversight, and performance management of the Project's procurement and contract management function in order to accelerate implementation and ensure the timely conversion of Project resources into goods, works, services, and measurable development results.

The Specialist will ensure:

An integrated and realistic procurement pipeline; Effective monitoring of critical procurement activities; Timely identification and resolution of procurement and contract management risks; and Full compliance with the World Bank Procurement Regulations for IPF Borrowers, the Financing Agreement, the approved Procurement Plan, and applicable Government of Malawi procurement legislation.

3. Duties And Accountabilities

The Senior Procurement Specialist, under the direction of the Project Coordinator, shall supervise the implementation of all procurement related activities of the Project. This includes ensuring that project activities are implemented in accordance with the World Bank (WB) and Government of Malawi (GoM) Procurement Policies and Guidelines, Project Documents and Agreements and Procureme0nt Operational Manual. The Senior Procurement Specialist shall ensure the timely delivery of goods and services to the Projecting Implementing Entities (PIEs) by supporting the development and maintenance of an effective monitoring, administrative and reporting procurement environment that facilitates and contributes to the achievement of the Project’s goals and objectives. The specific duties of the Senior Procurement Specialist shall include but not limited to the following: Strategic Procurement Leadership and Acceleration

Provide the supervision and quality check on preparing procurement documentation for goods, works and non-consulting services including Specific Procurement Notices (SPNs), Invitation for Bids, advertisements, Request for Quotation documents, organizing and conducting bid openings, evaluation reports, obtaining the necessary approvals and No Objection Letters from the World Bank where required, arranging for the contract signing, and distribution to the appropriate authorities; Provide executive-level leadership and oversight for procurement and contract management functions. Maintain an integrated procurement pipeline and implementation schedule. Identify procurement bottlenecks and coordinate corrective actions. Advise Project Management on procurement priorities, sequencing, and implementation risks.

. Procurement Governance, Compliance and Quality Assurance

Ensure compliance with World Bank regulations and Government procurement requirements. Review major procurement documents and procurement strategies. Promote competition, transparency, integrity, accountability, and value for money.

Oversight of Complex and High-Value Procurement

Review procurement documentation for consulting services including liaising with the technical teams on preparing Terms of Reference (TORs), Requests for Expressions of Interest (EOI), advertisements, evaluating EOIs and creating shortlists, preparing Request for Proposal documents, evaluating proposals, obtaining the necessary clearances from the World Bank where required, assisting in contract negotiations, minutes of negotiations, draw-up draft contracts and making arrangements for contract signing, and distributing to the appropriate authorities; Lead or oversee high-value and strategically important procurement activities. Support evaluations, negotiations, contract awards, and resolution of complex procurement matters.

. World Bank and Procurement Oversight Coordination

Serve as the principal procurement focal point for the World Bank and oversight institutions. Coordinate submissions requiring Prior Review and No Objection. Support implementation support missions, audits, and procurement reviews. Facilitate implementation of agreed corrective actions. Lead ensuring compliance with procurement methods and prior review thresholds applicable to the project; Ensure all procurement activities are carried out in accordance with the agreed procedures, including the Financing Agreement; the World Bank’s Procurement Regulations; and Government of Malawi Public Procurement and Disposal of Public Assets Act;

Contract Management and Delivery Oversight

Establish and oversee a robust contract management framework. Lead in coordinating responses to inquiries and communicate the results of the evaluation process to bidders or consultants, in keeping with World bank’s Procurement Regulations; Lead in handling bidders and con