RFQ - for Guest Rooms & Conference Facilities – October26
Issued by WaterAid India · via DevNetJobs India — RFP & Assignments
- Published
- 18 Sept 2026
- Closes
- 24 Sept 2026
- Reference
- devnet-303893
- Location
- Delhi, India
- Sector
- Facility Management & Cleaning
- Type
- consultancy
Details
Subject: Request for Quotation (RFQ) for Guest Rooms & Conference Facilities – October26
We are planning an upcoming corporate event and would like to invite your hotel / Institutes to submit a quotation for accommodation and conference facilities as per the requirements outlined below.
Event Details
Event Dates: 24 th October to 27 th October, 2026
Expected Number of Attendees: 70 -80 Pax
The Rate quote must be submitted in the table format below :
RFQ for event in October
Date- 24th to 27th October, 2026
3 Nights 4 Days
Sl No:
Specification
QTY
No: of Day/night
Unit Cost
GST %
GST Cost
Total Cost with GST
1
Single Occupancy with Breakfast
5
3
2
Double Occupancy with Breakfast
Room with 3 bed with Breakfast
10
4
Room with 5 bed with Breakfast
6
Lunch - 2 Nonveg
60
Dinner - 2 Non-veg
7
Tea/coffee with cookies Morning
8
Tea/coffee with cookies + Snacks -Evening
9
Projector with Sound System with 2 cordless mike
Extra Cordless Mike
11
Conference Hall -
Any Other Expense - Kindly Mention
Total Amount with GST
The following guidance to be followed to submit the proposal/rate quote:
Quotation to be on the letterhead of the Hotel / Institute.
The quotation to be addressed to JAL SEVA CHARITABLE FOUNDATION, NEW DELHI.
The quotation must be in non-editable PDF format submitted at - [contact details removed]
The subject line must NOT be changing while submitting the proposal/rate quote.
The quote to be submitted by 24 th September,2026
Requirements
1. Guest Room Accommodation Please provide your best corporate/event rates for:
Rooms specified in the table above.
Applicable inclusions (breakfast, Wi-Fi, etc.)
Check-in and check-out timings to be clearly mentioned.
Cancellation and amendment terms to be clearly mentioned.
2. Conference / Meeting Facilities Please share rates and details for
Conference Hall / Meeting Room
Seating capacity and layout options
Audio-visual equipment available (Projector, Screen, Sound System, Microphones, LED Display, etc.)
High-speed internet availability
Additional charges, if any for extra hours.
3. Food & Beverage Requirements Kindly provide pricing for
As mentioned in the table above.
4. Commercial Proposal Please include
Applicable taxes and service charges
Complimentary offerings, if any
Payment terms and validity of the quotation
We would appreciate receiving your detailed proposal by 24 th September, 2026 .
Context for bidders
We hold 32 notices from WaterAid India, going back to July 2026 — 11 of them still open. They buy mostly in Water & Environment, Media, Printing & Advertising and Facility Management & Cleaning. There are 87 open Facility Management & Cleaning tenders in India. This one closes in 6 days.
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Before you bid on this tender
A quick checklist to help you decide whether to bid and prepare a compliant submission for this facility management & cleaning opportunity. Always verify the details on the official source.
- Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
- Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
- Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
- Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
- Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
- Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
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