RFQ - for Guest Rooms & Conference Facilities – October26
Issued by WaterAid India · via SAMS-STC — social-sector RFPs & tenders
- Published
- 20 Sept 2026
- Closes
- 24 Sept 2026, 23:59 UTC
- Reference
- 1157
- Location
- Location Delhi · Issued Sep 19, 2026, India
- Sector
- Facility Management & Cleaning
- Type
- services
Details
Subject: Request for Quotation (RFQ) for Guest Rooms & Conference Facilities – October26
We are planning an upcoming corporate event and would like to invite your hotel / Institutes to submit a quotation for accommodation and conference facilities as per the requirements outlined below. Event Details
- Event Dates: 24th October to 27th October, 2026
- Location: Delhi
- Expected Number of Attendees: 70 -80 Pax
The Rate quote must be submitted in the table format below : RFQ for event in October Date- 24th to 27th October, 2026 3 Nights 4 Days
Sl No:
Specification QTY
No: of Day/night
Unit Cost GST % GST Cost Total Cost with GST 1 Single Occupancy with Breakfast 5 3 2 Double Occupancy with Breakfast 5 3 3 Room with 3 bed with Breakfast 10 3 4 Room with 5 bed with Breakfast 6 3 5 Lunch - 2 Nonveg 60 4 6 Dinner - 2 Non-veg 3 7 Tea/coffee with cookies Morning 60 4 8 Tea/coffee with cookies + Snacks -Evening 60 4 9 Projector with Sound System with 2 cordless mike 1 4 10 Extra Cordless Mike 2 4 11 Conference Hall - 1 4 Any Other Expense - Kindly Mention Total Amount with GST The following guidance to be followed to submit the proposal/rate quote: Quotation to be on the letterhead of the Hotel / Institute. The quotation to be addressed to JAL SEVA CHARITABLE FOUNDATION, NEW DELHI. The quotation must be in non-editable PDF format submitted at - [contact details removed] The subject line must NOT be changing while submitting the proposal/rate quote. The quote to be submitted by 24th September,2026 Requirements 1. Guest Room Accommodation Please provide your best corporate/event rates for:
- Rooms specified in the table above.
- Applicable inclusions (breakfast, Wi-Fi, etc.)
- Check-in and check-out timings to be clearly mentioned.
- Cancellation and amendment terms to be clearly mentioned.
2. Conference / Meeting Facilities Please share rates and details for
- Conference Hall / Meeting Room
- Seating capacity and layout options
- Audio-visual equipment available (Projector, Screen, Sound System, Microphones, LED Display, etc.)
- High-speed internet availability
- Additional charges, if any for extra hours.
3. Food & Beverage Requirements Kindly provide pricing for
- As mentioned in the table above.
4. Commercial Proposal Please include
- Applicable taxes and service charges
- Complimentary offerings, if any
- Payment terms and validity of the quotation
We would appreciate receiving your detailed proposal by 24th September, 2026.
Job Email ID: WAIP2P-Delhi(at)wateraid.org
Organisation: WaterAid India
Listed on the SAMS-STC social-sector RFP board.
Context for bidders
We hold 35 notices from WaterAid India, going back to July 2026 — 12 of them still open. They buy mostly in Water & Environment, Media, Printing & Advertising and Facility Management & Cleaning. There are 86 open Facility Management & Cleaning tenders in India. This one closes in 5 days.
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Before you bid on this tender
A quick checklist to help you decide whether to bid and prepare a compliant submission for this facility management & cleaning opportunity. Always verify the details on the official source.
- Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
- Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
- Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
- Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
- Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
- Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
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