RFP - Procurement of Smart Interactive Boards for Delhi and West Bengal

REQUEST FOR PROPOSAL (RFP)

Procurement of Smart Interactive Boards for Delhi and West Bengal

1. Background

Centre for Catalyzing Change (C3) is a leading national non-government organization dedicated to empowering women and girls across India. For over three decades, C3 has been working to address the challenges that girls and women face at various stages of their life cycle. The vision is an India where women and girls are fully empowered, equipped to realize their rights, access opportunities, and achieve gender equality.

C3 believes that achieving gender equality is essential for national development, democracy, and progress. At the heart of its approach is close collaboration with government departments to strengthen the implementation of policies and schemes. By leveraging government programs, C3 scales its efforts and develops specialized curricula that encompass critical life skills, family life, and health education. The organization’s initiatives aim to keep adolescent girls and boys in school, prevent child and early marriages, promote gender equity, and reduce their vulnerability to exploitation and violence.

C3 invites proposals from eligible and experienced vendors for the supply, installation, and commissioning of 3 Smart Interactive Boards across our project locations in Delhi and West Bengal . The Smartboards must meet the detailed technical specifications listed in this RFP, aligned with modern digital classroom standards and AI-powered learning capabilities.

2. Scope of Work

The selected vendor shall be responsible for:

Supply of 3 AI-powered Smart Interactive Boards meeting the required specifications.

Delivery to:

West Bengal (Exact address to be provided after award): 2 Smartboards

Delhi (Exact address to be provided after award): 1 Smartboards

Installation, testing, and commissioning at each site.

Provision of user training for teachers/staff.

Offering 3-year onsite warranty and after-sales support.

Providing necessary accessories, cables, and documentation.

3. Technical Specifications

Vendors must supply Smart Interactive Boards with specifications equal to or superior to those listed below.

3.1 General Requirements

Model:

Operating System:

RAM/Storage: Minimum 8GB RAM / 128GB ROM

Processor:

Octa-Core RK3576

4 × ARM Cortex A72 @ 2.2 GHz

4 × ARM Cortex A53 @ 2 GHz

GPU: Mali-G52 MC3

Screen Size: 65" / 75" / 86" (vendor to propose size options)

Display Resolution: UHD 4K

Brightness: 450 nits

Contrast Ratio: 1200:1

Touch Response Time: ≤ 5 ms

Touch Technology: IR touch with zero-lag precision

Display Colour Depth: 1.07 Billion colours (10-bit)

Lifespan: Minimum 50,000 hours

Surface: 3.2 mm Toughened Glass, 9H hardness

Backlight: D-LED Edge Type

Refresh Rate: 60 Hz

Housing Material: Aluminium Alloy (Silver Grey)

3.2 AI-Powered Features

AI lesson plan generator

AI quiz generator

AI summarisation tools

AI-powered homework generator

Voice-to-text AI

Video recommendations

Image search

Smart teaching tools (calculator, dictionary, periodic table, graphing tools etc.)

STEM tools: Science simulations, graph visualiser

Secure NFC-based teacher login

Video Recommendation and Image Search:

options to add filters and child control to ensure only non-mature content is displayed.

Use of 2D/3D shapes under Smart Teaching Tools.

System must support installation of third-party applications such as Zoom, Google Meet, WhatsApp, etc.

Student Attendance & Joining Mode:

Enable offline/online monitoring (camera and sound controlled by the teacher) along with cloud recording that includes free storage.

4. The device should be able to run online classes smoothly even on low-bandwidth Wi-Fi ; please specify the minimum bandwidth required.

3.3 Camera & Audio Features

1. Camera

48 MP

Auto-focus

4K UHD video quality

AI framing and sound localisation

2. Microphone

In-built 8-array omni-directional mic

3. Speakers

Front facing 2 × 20W speakers

3.4 Connectivity

Wi-Fi: Dual Band 2.4/5 GHz (802.11 a/b/g/n/ac)

Bluetooth: 5.0

Ports:

HDMI

USB 3.0

USB 2.0

USB-C

Touch-USB

LAN (RJ45)

Mic In

Audio Out

3.5 Accessories

Remote

Touch Pen(s)

3M Power Cord

3M USB A-B Cable

3M HDMI Cable

Additional power cord

NFC Cards for teacher login

Wall mount kit

User manual & quick start guide

kVA UPS for power backup (as per requirement)

3.6 Warranty & Support

Minimum 3-year onsite warranty

365-day customer support availability

Vendor must provide PAN-India service capability

Service response time must not exceed 72 hours

4. Delivery Timeline

Delivery of all units must be completed within 30 days from the date of Purchase Order (PO).

Installation and commissioning must be completed within 7 days of delivery.

5. Eligibility Criteria

Vendors must provide:

Company registration documents

GST Registration

PAN Card

Minimum 3 years’ experience supplying digital classroom solutions

Proof of at least 3 previous installations of Smartboards/Interactive panels

Authorization letter from OEM (if applicable)

6. Proposal Submission Requirements Proposals must include

Technical and Financial Details

Detailed spec sheet with brand & model number

Warranty and AMC details

Delivery schedule

Client references and work experience

9. Terms and Conditions

Prices should be quoted inclusive of GST, delivery, installation and training.

Payment schedule will be defined after vendor selection

Damaged units during transport must be replaced at no extra cost.

Vendor must ensure adherence to safety and data security standards.

10. Submission Instructions

Timeline: 10 days

Due Date: Interested agencies may send a detailed Proposal to procurement@c3india.org by October 15, 2026, 5.30 pm.

In case of any questions or clarifications, please reach out to procurement@c3india.org

Please mention Request for Proposal (RFP) for Procurement of Smart Interactive Boards for Delhi and West Bengal .

Only Selected contractors will be contacted through email.