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RFP - Procurement of IT Equipment and Accessories

Issued by India HIV/AIDS Alliance (Alliance India) · via DevNetJobs India — RFP & Assignments

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Published
9 Sept 2026
Closes
21 Sept 2026
Reference
devnet-303414
Location
India
Sector
IT & Telecom
Type
consultancy

Details

Request for Proposal

RFP Title

Procurement of IT Equipment and Accessories

Bid Validity

45 days from the date of submission of the proposal timeline

Date of Publishing

8 th September 2026

Submission of Queries

14 th September 2026 by 2 PM

All queries related to this RFP are to be sent to

procurement1@allianceindia.org

Pre-bid meeting

Online pre-bid meeting on 14 September 2026, Responses will be provided by 16 September 2026 ------Refer Section -17

Mode of submission

Bidders are required to submit their proposals by email only using the two-bid system. The subject line of each email must clearly indicate the type of proposal, as follows:

Technical Proposal – Procurement of IT Equipment and Accessories

Financial Proposal – Procurement of IT Equipment and Accessories

The Technical Proposal and Financial Proposal must be submitted simultaneously as separate emails , with each proposal enclosed in a password-protected file. The password for each proposal shall be shared only upon request by the procuring authority only the email id procurement1@allianceindia.org .

Deadline for Submission

21 September 2026

Email ID for Submission

1. Invitation for Proposal

India HIV/AIDS Alliance (Alliance India) invites electronic/password protected proposals from eligible and qualified Original Equipment Manufacturers (OEMs), authorized distributors, dealers, and system integrators for the supply, delivery, installation (where applicable), and warranty support of Information Technology (IT) Equipment and Accessories required for implementation of health programmes across India.

This procurement will be undertaken through a competitive bidding process in accordance with Alliance India's procurement principles of fairness, transparency, value for money, competition, integrity, and accountability.

Interested bidders meeting the preliminary examination and technical evaluation criteria are invited to submit Financial Proposals in accordance with the requirements outlined in this Request for Proposal (RFP).

2. About India HIV/AIDS Alliance

India HIV/AIDS Alliance (Alliance India) is a leading non-government organization dedicated to strengthening India's response to HIV/AIDS, public health, and community systems. Through partnerships with government agencies, civil society organizations, community-based organizations, donors, and development partners, Alliance India works to improve equitable access to quality healthcare services for vulnerable and key populations.

Alliance India implements programmes across multiple states through technical assistance, capacity building, advocacy, research, procurement support, and programme management while maintaining the highest standards of governance, transparency, and financial accountability

3. Objective of the Procurement

The objective of this procurement is to identify one or more technically qualified and financially capable suppliers for the supply of high-quality IT equipment and accessories to support programme implementation across multiple locations in India.

4. Submission Process

Proposals shall be submitted electronically to procurement1@allianceindia.org on or before the deadline mentioned in this RFP.

For detailed information, please check the complete version of the RFP attached below.

Context for bidders

There are 167 open IT & Telecom tenders in India. This one closes in 12 days.

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this it & telecom opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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