Request for Quotation (RFQ): Provision of Meeting Venue, Catering and Audio-Visual Services in Karachi, Pakistan
Issued by ILO · via UNGM — UN Global Marketplace
- Published
- 26 Oct 2026
- Closes
- 29 Oct 2026
- Reference
- rfx_13101_ROAP
- Location
- Pakistan
- Sector
- Sports, Recreation & Events
At a glance
ILO in Pakistan has published a request for quotations in sports, recreation & events: “Request for Quotation (RFQ): Provision of Meeting Venue, Catering and Audio-Visual Services in Karachi, Pakistan”. Submissions close on 29 October 2026, 3 days from today. Quote reference rfx_13101_ROAP in any correspondence with the buyer. FreeTender has recorded 1,957 notices from this buyer since 2026, 260 of them currently open. There are 4 open sports, recreation & events notices in Pakistan on FreeTender. Bids are submitted to the buyer through UNGM — UN Global Marketplace, not through FreeTender.
Details
Request for Quotation (RFQ): Provision of Meeting Venue, Catering and Audio-Visual Services in Karachi, Pakistan
1. Description of Requirement
The International Labour Organization (ILO) invites qualified and experienced service providers to submit quotations for the provision of meeting venue, catering and audio-visual services for a meeting scheduled for 18 November 2026 in Karachi, Pakistan.
2. Event Details
Date: 18 November 2026
Meeting time: 1000–1500 hours
Number of participants: 80–90 persons
Seating arrangement: Round-table arrangement
3. Venue Options
The service provider shall quote for the provision of services under either of the following venue arrangements:
Option 1: Hotel Venue
A suitable hotel in Karachi with valid UNDSS security clearance, offering a meeting hall accommodating 80–90 participants in a round-table arrangement.
The quotation shall include the meeting hall, catering, audio-visual equipment and all other associated services required for the event.
Option 2: ILO Office, Karachi
The meeting may alternatively be held at the ILO Office in Karachi, subject to confirmation of venue availability. Under this option, the vendor shall provide the required catering, drinking water, audio-visual equipment and technical support. Meeting hall rental shall not be applicable under this option.
4. Catering Requirements
The vendor shall provide the following catering services for approximately 80–90 participants:
Morning tea: Tea, coffee and assorted snacks.
Buffet lunch: A suitable buffet lunch for all participants.
Mineral water: Large mineral water bottles in sufficient quantities for participants throughout the meeting.
Catering arrangements shall be provided at the selected venue, including the ILO Office if that option is chosen.
5. Audio-Visual Equipment and Technical Support
The vendor shall provide the following equipment and services:
One SMD display. Two additional screens. A suitable sound system.
Context for bidders
We hold 1,957 notices from ILO, going back to July 2026 — 260 of them still open. They buy mostly in Financial & Professional Services, Sports, Recreation & Events and Education & Training. There are 4 open Sports, Recreation & Events tenders in Pakistan. This one closes in 3 days.
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- Request for Quotation (RFQ): Conference services for Peer-to-Peer Learning Workshop for Districts in the Greater Masaka Region· closes 3 Nov
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Before you bid on this tender
A quick checklist to help you decide whether to bid and prepare a compliant submission for this sports, recreation & events opportunity. Always verify the details on the official source.
- Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
- Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
- Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
- Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
- Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
- Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
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