Request for proposal for fabrication of India pavilion at FITUR-2026

Request for proposal for fabrication of India pavilion at FITUR-2026

SERVICES EXPORT PROMOTION COUNCIL 417, 4TH FLOOR, PRIME TOWERS, PLOT NO. 79 & 80, Pocket F, Okhla Phase I, New Delhi-110020. Phone: [contact details removed] Email: [contact details removed] Web: www.servicesepc.org Sub: Request for proposal for fabrication of India pavilion at FITUR-2026. Services Export Promotion Council (SEPC) is organizing India Pavilion at FITUR-2026, 21-25 January, 2026 at Madrid, Spain Appointment of Stand Fabricator Eligibility for submission of Bids: Agencies having following eligibility, hereby, invited to bid for the event on turkey basis. 1. Must be a registered in India as business entity/ service provider.** 2. The company should be in existence for last three financial years in conceptualizing, designing and execution of projects on turnkey basis for setting up of Country Pavilion for Govt/ Chamber/ Trade Promotion Bodies in International Exhibition aboard.** 3. The company must have prior experience in designing, executing, and constructing a pavilion or stall of at least 100 square meters, undertaken at least once in the last five years in Europe.** 4. A self-certified undertaking must be submitted mentioning that they have not been blacklisted by any Government organization.** 5. Financial bid(s) will be considered only for agency(ies), those will be technically shortlisted. 6. The suggestive design and requirements of “India Pavilion at FITUR-2026” is attached. 7. The L1 may be called for further negotiation on the cost before awarding the contract. 8. This office reserves all rights to accept or cancel and quotation without showing any reason. **Note: Self certified copies of the s upporting documents required to be attached as proo f for the concerned clauses. (Entity PAN card, Registration Certificate, experience documents/word orders, GST certificate etc.) Submission Date: - Offer should be sent through emails: [contact details removed] & [contact details removed] Upto 5.00 pm on 9th January, 2026 followed by hardcopy in a sealed envelope. Kindly quote “RFP for FITUR-2026” on the cover of the envelope and send to: The Deputy Director Services Export Promotion Council 417, 4TH Floor, Prime Towers, Plot No. 79 & 80, Pocket F, Okhla Phase I, New Delhi-110020 Design for SEPC Pavilion – FITUR 2026 (Tentative proposed) Note: Above design may be treated as a tentative design for reference and an idea , which may be modified, if required, as per the requirements, participating entities/organizations, and decision of the Competent Authority of SEPC (DG) would be treated as final in all respect. SCOPE OF WORK BOQ FOR SEPC PAVILION (60 SQ MTR), IN FITUR 2026, SPAIN SN O PARTICULARS NUMBERS/SIZES AMOUNT (INR) Complete stall is Divided in 3 sub stalls as per the following details 1 JAMMU & KASHMIR STALL 36 sq mtr (8 x 4.5 Mt) two side open stall Platform with 10 cms height 36 sq mtr Carpet 36 sqmtr Back wall made in wood and painted in roll paint 8.5 mtr length x 3 mtr height and 10 cms thickness Side wall made in wood with laminated in teak color 4 mtr width x 3 mtr height Show case at the back wall 1 mtr width x 3 mtr height x 600 mm depth Showcase for the product display in front as per the design 2.25 mtr width x 2.5 mtr height x 600 mm depth GRAPHICS Back lite at back wall before LED wall 2 .5 mtr width x 3 mtr H Backlite at the Meeting Room area 3 mtr width x 3 mtr H Front Lite Graphic in side the meeting room 1.5 mtr in width x 1.2 mtr in height LED SCREENS (EXPERIENCE ZONE) Back Wall 3 x 3 mtr Floor LED 3 x 3 mtr Side Wall 3 3 mtr RECEPTION AREA Customized Reception Table -01 As per design Back wall of Reception table in CNC cutout of 18 mm plywood 2 mtr width x 2 mtr height Bar Stool 02 Nos FURNITURE Meeting Table -01 6 feext x 3 feet Meeting Room Chairs 6 Nos Cupboard in meeting Room 1.5 mtr x 1mtr x 0.5 mtr Stakeholder Lockable Tables -04 nos 1 mtr x 1 mtr x 0.5 mtr depth Bar stools for stakeholders 8 Nos Planters 04 Nos Complete Wiring and Lights as per the designs 3D cut of branding of Jammu & Kashmir as per the design 02 nos 2. GUJARAT TIURISM 16.5 sq mtr Wooden platform with carpet 26. 5 sq mtr Backwall in wood and painted in Roller paint in light brown color 5.5 mtr width x 3 mtr height Side wall made in wood and painted in Roller finish brown color paint 3 mtr width x 3 mtr height GRAPHICS Digital vinyl Poster of size 1200 x 1500 mm 05 nos 3D cutout of GUJARAT TOURISM 01 NOS Complete wiring and Lights as per the design A lot FURNITURE Customized Reception Table 01nos Bar Stools 02 nos Round Table 02 nos Chairs 08 Nos Dustbins 03 Nos Planters 02 nos 3 COMMON AREA 7.5 sq mtr ( 3 x 2.5 mtr) Reception Table 02 Nos Bar Stools 05 Nos Graphics 2 x 2 .5 mtr 03 Nos Wiring and Electrical complete A lot Terms and conditions: 1. Vendor requires to submit original tax invoice bearing GST number for release of payment. 2. SEPC keeps all rights to cancel the work order, if work is not satisfactory. 3. In case of any additional work require, the payment shall be released after submission of tax invoice along with supporting documents. 4. Jurisdiction – In case of any dispute arises, the jurisdiction shall be Delhi only. 5. Electricity will be as per actual. ***********

Issued by Services Export Promotion Council (SEPC), India.