Purchase of Cisco IP Phones to Use with the Existing Cisco IP System
Issued by AGRICULTURE AND FOOD AUTHORITY · via Kenya — e-GP (egpkenya.go.ke)
- Published
- 12 Nov 2026
- Closes
- 19 Nov 2026, 08:00 UTC
- Bid opening
- 19 Nov 2026, 08:01 UTC
- Reference
- AFA/732/RFQ/0040/2026-27
- Location
- Kenya
- Sector
- IT & Telecom
- Type
- goods
At a glance
AGRICULTURE AND FOOD AUTHORITY in Kenya has published a request for quotations in it & telecom: “Purchase of Cisco IP Phones to Use with the Existing Cisco IP System”. Submissions close on 19 November 2026, 7 days from today. Quote reference AFA/732/RFQ/0040/2026-27 in any correspondence with the buyer. FreeTender has recorded 20 notices from this buyer since 2026, 15 of them currently open. There are 169 open it & telecom notices in Kenya on FreeTender. Bids are submitted to the buyer through Kenya — e-GP (egpkenya.go.ke), not through FreeTender.
Key requirements
Taken from the notice by FreeTender. The tender document on the official portal is binding — check it, and any corrigendum, before you bid.
- Questions deadline
- 16 Nov 2026 15:00 (Nairobi time)
- Bid validity
- 49 days
- Reserved for
- AGPO (Youth)
- Procurement method
- Request for Quotation
- Evaluation
- Yes/ No Basis
- Funding
- GoK
Documents to submit
- SELF - declaration form - SD 1&2
- Provide valid business trading licence
- Provide certificate of incorporation /business registration certificate valid for the last one year
- Provide a valid tax compliance certificate/exemption certificate
- Provide a valid AGPO certificate (youth)
- Provide a fully filled and stamped schedule of requirements table
- Provide a fully filled and stamped form for disclosure of interest in the format provided
- Provide a fully filled and stamped tender securing declaration form
- Must attach a copy of the registration certificate from the DATA controller and DATA processor
- Provide a duly filled, stamped and signed tenderer information form
To bid on Kenya e-GP
Kenyan government tenders are submitted through the e-GP portal; register as a supplier there first. AGPO-reserved tenders need a valid AGPO certificate.
Details
PURCHASE OF CISCO IP PHONES TO USE WITH THE EXISTING CISCO IP SYSTEM
Tender number: AFA/732/RFQ/0040/2026-27
Procuring entity: AGRICULTURE AND FOOD AUTHORITY
Procurement category: Goods
Procurement method: Request for Quotation
Bidding access: Limited (invited / registered suppliers)
Reserved for: AGPO (Youth)
Source of funds: GoK
Technical evaluation: Yes/ No Basis
Evaluation basis: Grand total wise
Bid validity: 49 days
Site visit: BIDDERS TO SURVEY THE EXISTING SYSTEM TO ENSURE COMPATIBILITY WITH THE PHONES TO BE SUPPLIED
Clarifications until: 16 Nov 2026 15:00 (Nairobi time)
Published: 12 Nov 2026 09:00 (Nairobi time)
Closing: 19 Nov 2026 11:00 (Nairobi time)
Bid opening: 19 Nov 2026 11:01 (Nairobi time)
Eligibility documents required
- SELF - DECLARATION FORM - SD 1&2 - PROVIDE VALID BUSINESS TRADING LICENCE - PROVIDE CERTIFICATE OF INCORPORATION /BUSINESS REGISTRATION CERTIFICATE VALID FOR THE LAST ONE YEAR - PROVIDE A VALID TAX COMPLIANCE CERTIFICATE/EXEMPTION CERTIFICATE - PROVIDE A VALID AGPO CERTIFICATE (YOUTH) - PROVIDE A FULLY FILLED AND STAMPED SCHEDULE OF REQUIREMENTS TABLE - PROVIDE A FULLY FILLED AND STAMPED FORM FOR DISCLOSURE OF INTEREST IN THE FORMAT PROVIDED - PROVIDE A FULLY FILLED AND STAMPED TENDER SECURING DECLARATION FORM - MUST ATTACH A COPY OF THE REGISTRATION CERTIFICATE FROM THE DATA CONTROLLER AND DATA PROCESSOR - PROVIDE A DULY FILLED, STAMPED AND SIGNED TENDERER INFORMATION FORM - MUST PROVIDE A COPY OF THE REGISTRATION CERTIFICATE FROM THE ICT AUTHORITY FOR THE FOLLOWING CATEGORIES: - 1)ICT NETWORKS – ICTA CATEGORY 1 11)END USER EQUIPMENT – ICTA CATEGORY 1 - PROVIDE A MANUFACTURER AUTHORIZATION LETTER FOR THE IP TELEPHONY AND ACTIVE DEVICES - MANDATORY SITE VISIT AT AFA HEAD QUARTERS – ATTACH A SITE FORM SIGNED BY DD-ICT OR SECTION REPRESENTATIVE - PROVIDE A FULLY FILLED AND STAMPED FORM OF TENDER IN THE FORMAT PROVIDED - BROCHURES FOR PROPOSED ITEMS MUST BE PROVIDED (THE BROCHURE WILL BE USED FOR TECHNICAL EVALUATION) - AUTHENTIC AUDITED FINANCIAL ACCOUNTS FOR THE LAST TWO YEARS (2024 AND 2025) WITH THE AUDITOR'S PRACTICING NUMBER - POWER OF ATTORNEY OR AUTHORIZATION LETTER
Schedule of requirements (UNSPSC code, item, unit, quantity)
1 43191509 ANALOG TELEPHONES CISCO PHONES EACH (EA) 20
Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.
Context for bidders
We hold 20 notices from AGRICULTURE AND FOOD AUTHORITY, going back to October 2026 — 15 of them still open. They buy mostly in IT & Telecom, Manufacturing & Supply and Agriculture & Food. There are 169 open IT & Telecom tenders in Kenya. This one closes in 7 days.
More from this buyer
- Kitchen Utensils· closes 17 Nov
- Supply and Delivery of Laptops Desktops and Medium Duty Printers· closes 25 Nov
- Supply and Delivery of Printer· closes 17 Nov
- Supply and Delivery of Heavy Duty Paper Shredder and Binding Machine· closes 16 Nov
- Supply and Delivery of Diammonium Phosphate- DAP Fertilizers· closes 13 Nov
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- Framework Contract for Supply and Delivery of Desktop Computers for a Period of Two (2) Years· closes 15 Dec
- Supply and Delivery of 5 All in One Desktop Computers· closes 20 Nov
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Before you bid on this tender
A quick checklist to help you decide whether to bid and prepare a compliant submission for this it & telecom opportunity. Always verify the details on the official source.
- Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
- Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
- Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
- Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
- Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
- Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
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