Provision of Medical Insurance Cover for Staff and Board Members

PROVISION OF MEDICAL INSURANCE COVER FOR STAFF AND BOARD MEMBERS

GROUP MEDICAL INSURANCE COVER

Tender number: NCPD/1085/0087/2026-27

Procuring entity: NATIONAL COORDINATING AGENCY FOR POPULATION & DEVELOPMENT

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Bid security: KES 300,000

Performance security: 10% of contract value

Technical evaluation: Combination of Both

Evaluation basis: Grand total wise

Bid validity: 189 days

Clarifications until: 13 Nov 2026 10:00 (Nairobi time)

Published: 30 Oct 2026 15:00 (Nairobi time)

Closing: 01 Dec 2026 11:01 (Nairobi time)

Bid opening: 01 Dec 2026 11:02 (Nairobi time)

Eligibility documents required

- SELF-DECLARATION FORM SD1&2 - MUST SUBMIT COPY OF CERTIFICATE OF REGISTRATION/INCORPORATION FROM THE REGISTRAR OF COMPANIES - MUST SUBMIT VALID TAX COMPLIANCE CERTIFICATE FROM KENYA REVENUE AUTHORITY - MUST SUBMIT SUBMIT A VALID COPY OF CR12 FOR LIMITED COMPANY ISSUED WITHIN THE LAST 12 MONTHS - MUST SUBMIT MUST SUBMIT COPY OF VALID LICENSE FROM THE INSURANCE REGULATORY AUTHORITY (IRA) - MUST SUBMIT MUST SUBMIT VALID MEMBERSHIP CERTIFICATE FROM THE ASSOCIATION OF KENYA INSURERS (AKI). - SUBMIT VALID BUSINESS PERMIT - Table Header : - STATEMENT TENDERER'S RESPONSE NAME TITLE OR DESIGNATION DATE WE CONFIRM THAT THE INFORMATION GIVEN ABOVE IS CORRECT AND WE UNDERSTAND THAT GIVING FALSE INFORMATION WILL LEAD TO DI SQUALIFICATION OF OUR TENDER Table Footer : PERSON SIGNING THE TENDER SHALL HAVE THE POWER OF ATTORNEY GIVEN BY THE TENDERER. THE POWER OF ATTORNEY SHALL BE ATTACHED WITH THE TENDER SCHEDULES TENDER EVALUATION CRITERIA-YES-NO : TENDER EVALUATION CRITERIA-YES-NO Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : - SERIAL NO REQUIREMENT SUPPLIER RESPONSE SUPPLIER REMARKS 1. HOSPITALIZATION TREATMENT AND SERVICES (SERVICE PROVIDER WILL SPECIFY BED TYPE PER CATEGORY OF STAFF) 2 SPECIFY PRE- HOSPITALIZATION PROCEDURES 3 PROVIDE EVIDENCE OF AVAILABILITY OF LOCAL ROAD AMBULANCE SERVICES. 4 SPECIFY EMERGENCY AIR RESCUE SERVICES 5 SERVICE PROVIDER WILL PROVIDE GENERAL OUT- PATIENT SERVICES 6 SPECIFY/CONFIRM AVAILABILITY OF SPECIALIZED OUT- PATIENT SERVICES 7 CONFIRM INCLUSION OF OUT –PATIENT LABORATORY AND X- RAY SERVICES IN THE COVER 8 OUT-PATIENT PRESCRIPTION DRUGS ENTITLEMENT SHALL NOT BE LESS THAN 15,000 PER DAY 9 OVER THE COUNTER MONTHLY LIMIT ON CLAIM BASIS 5000 SHILLINGS 10 CONFIRM SPECIALIST SERVICES SHALL BE COVERED 11 MATERNITY COVER SHALL BE STAND ALONE FOR PREGNANCY/ CHILDBIRTH /COMPLICATIONS OF PREGNANCY 12 OPTICAL COVER SHALL BE STAND ALONE 13 DENTAL COVER SHALL BE STAND ALONE 14 LAST EXPENSE COVER SHALL BE AVAILABLE 15 POST HOSPITALIZATION LIMIT INCLUDED IN THE PROPOSED COVER 16 GIVE FULL DETAILS OF THE COVER GENERAL EXCLUSIONS 17 SPECIFY ALL EXPENSES INCLUDED AND EXCLUDED IN THE IN-PATIENT COVER 18 SPECIFY ALL EXPENSES INCLUDED AND EXCLUDED IN THE OUT- PATIENT COVER 19 SPECIFY DEPENDANTS’ ELIGIBILITY EXCLUSIONS/TERMS / CONDITIONS AND DEFINITIONS 20 SPECIFY INDIVIDUAL MEMBER COVER ENHANCEMENT (TOP UP) OPTIONS 21 CLEARLY DEMONSTRATE EASE OF ACCESS OF SERVICES BY STAFF /DEPENDANTS 22 SPECIFY POST HOSPITALIZATION LIMIT 23 SPECIFY PRE – EXISTING AND CHRONIC DISEASE LIMIT 24 SPECIFY CONGENITAL AND PRE MATURITY CONDITIONS LIMIT 25 ANNUAL WELLNESS CHECK UP INCLUDED IN THE COVER. SPECIFY LIMITS 26 FAMILY PLANNING COVER 27 WELL WOMEN CLINIC (BASIC REQUIREMENTS) 28 PSYCHIATRIC ILLNESS COVER OF UP TO 10 PERCENT OF THE IN PATIENT COVER 29 LODGER FEES FOR A PARENT/GUARDIAN ACCOMPANYING A CHILD BELOW TWELVE (12) YEAR TO THE HOSPITAL TO BE COVERED 30 SPECIFY REHABILITATION UPTO DEFINED LIMITS 31 WELL BABY CLINIC – TO INCLUDE KENYA EXPANDED PROGRAMME ON IMMUNIZATION (KEPI) RECOMMENDED VACCINATIONS COVERED UP TO 18 MONTHS. 31 ANTE NATAL AND POST-NATAL CARE 33 PROVISION OF PHYSIOTHERAPY FEES 34 DAY SURGERY AND THEATRE CHARGES INCLUDING SURGEON AND ANESTHETISTS’ FEES 35 PROVISION FOR PURCHASE OF CRUTCHES, WHEEL CHAIR OR PROSTHESIS AS DULY ADVISED BY A GENERAL PHYSICIANS /SPECIALIST 36 ECZEMA COVERAGE UPTO 5 YEARS 37 PSYCHOSOCIAL COUNSELLING SERVICE UNDER EMPLOYEE ASSISTANCE PROGRAMME (EAP) Table Footer : - TENDER EVALUATION CRITERIA 2-SCORING BASIS : TENDER EVALUATION CRITERIA 2-SCORING BASIS Technical Evaluation Process :

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.