Provision of Contracted Security Services for a Period of Three Years

PROVISION OF CONTRACTED SECURITY SERVICES FOR A PERIOD OF THREE YEARS

CONTRACTED SECURITY SERVICES

Tender number: HELB/820/0001/2026-27

Procuring entity: HIGHER EDUCATION LOANS BOARD

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Bid security: KES 180,000

Performance security: 5% of contract value

Technical evaluation: Scoring Basis

Evaluation basis: Grand total wise

Bid validity: 140 days

Clarifications until: 26 Oct 2026 11:00 (Nairobi time)

Published: 22 Oct 2026 11:00 (Nairobi time)

Closing: 30 Oct 2026 11:00 (Nairobi time)

Bid opening: 30 Oct 2026 11:05 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - MUST SUBMIT A COPY OF CERTIFICATE OF REGISTRATION / INCORPORATION - MUST SUBMIT A VALID COPY OF THE BUSINESS PERMIT - MUST SUBMIT CERTIFICATE OF REGISTRATION BY PRIVATE SECURITY REGULATORY AUTHORITY (PSRA) - PROVIDE A TENDER SECURITY OF KSHS. 180,000 VALID FOR 150 DAYS FROM THE DATE OF TENDER OPENING - MUST SUBMIT A COPY OF VALID TAX COMPLIANCE CERTIFICATE - MUST FILL AND SUBMIT A SELF-DECLARATION THAT THE FIRM IS NOT DEBARRED FROM PARTICIPATING IN PUBLIC PROCUREMENT - COPY OF CR 12 ISSUED WITHIN 6 MONTHS BEFORE TENDER CLOSURE DATE (WHERE APPLICABLE)/NOT APPLICABLE TO SOLE PROPRIETORS (PROVIDE DIRECTORS ID) - SUBMIT COPY OF VALID FREQUENCY LICENSE (VHF/UHF/ALARM) FROM COMMUNICATION AUTHORITY OF KENYA. ATTACH A VALID FREQUENCY LICENSE FROM COMMUNICATION AUTHORITY OF KENYA FOR CURRENT AREA OF OPERATION. - MUST SUBMIT CURRENT FIRM’S PROFESSIONAL MEMBERSHIP CERTIFICATE EITHER KENYA SECURITY INDUSTRY ASSOCIATION (KSIA), PROTECTIVE SECURITY INDUSTRY ASSOCIATION (PSIA) - MUST PROVIDE A VALID COMPLIANCE CERTIFICATE FROM SHIF - MUST PROVIDE A VALID COMPLIANCE CERTIFICATE FROM NSSF - PROVIDE COPY OF WIBA/GROUP PERSONAL ACCIDENT COVER FOR YOUR EMPLOYEES (EVIDENCE TO BE PROVIDED IS INSURANCE POLICY OR COVER NOTE) - PROVIDE A VALID CONTRACTUAL LIABILITY INSURANCE POLICY/FIDELITY GUARANTEE (INSURANCE POLICY OR COVER NOTE) - PROVIDE CERTIFICATE OF COMPLIANCE WITH MINIMUM WAGE WITH MINISTRY OF LABOUR WHICH MUST HAVE BEEN ISSUED WITHIN THE LAST ONE YEAR AND SPECIFIC TO MINIMUM WAGE. - PROVIDE EVIDENCE OF TRAINED CCTV OPERATORS (ATTACH CERTIFICATES FOR TWO OFFICERS) - A WRITTEN DECLARATION THAT THE SERVICE PROVIDER SHOULD PAY THE SALARIES ON TIME AND THERE SHOULD BE NO COMPLAINTS FROM YOUR STAFF OF DELAYED SALARIES. (ATTACH SIGNED AND STAMPED LETTER) - PROVIDE EVIDENCE OF A MEDICAL FACILITY FOR YOUR GUARDS (ATTACH CONTRACT/SLA /COMMITMENT LETTER FROM FACILITY /FACILITIES).

- Table Header: - KEY ACTIVITY NO. INFORMATION/DESCRIPTION Table Footer : - EVALUATION TABLE : EVALUATION FORM Technical Evaluation Process :

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