Accepting bidsrfqKenya

Provision and Supply of Branded Letterheads and Files

Issued by INDEPENDENT POLICING OVERSIGHT AUTHORITY · via Kenya — e-GP (egpkenya.go.ke)

Published: 13 Nov 2026
Closes: 19 Nov 2026, 11:00 UTC
Bid opening: 19 Nov 2026, 11:01 UTC
Reference: IP0A/2063/RFQ/0068/2026-27
Location: Kenya
Sector: Manufacturing & Supply
Type: goods

At a glance

INDEPENDENT POLICING OVERSIGHT AUTHORITY in Kenya has published a request for quotations in manufacturing & supply: “Provision and Supply of Branded Letterheads and Files”. Submissions close on 19 November 2026, 6 days from today. Quote reference IP0A/2063/RFQ/0068/2026-27 in any correspondence with the buyer. FreeTender has recorded 30 notices from this buyer since 2026, 13 of them currently open. There are 239 open manufacturing & supply notices in Kenya on FreeTender. Bids are submitted to the buyer through Kenya — e-GP (egpkenya.go.ke), not through FreeTender.

Key requirements

Taken from the notice by FreeTender. The tender document on the official portal is binding — check it, and any corrigendum, before you bid.

Questions deadline: 16 Nov 2026 16:00 (Nairobi time)
Bid validity: 91 days
Reserved for: AGPO (Women)
Procurement method: Request for Quotation
Evaluation: Yes/ No Basis
Funding: GoK

Documents to submit

SELF - declaration form - SD 1&2
Duly filled commitment to provide beneficial ownership information form
Submit duly filled ,signed and stamp tender seecuring declaration form
Copy of CR12 for limited company or photocopy of ID if sole proprietor
Valid copy of tax compliance certificate
Bidder must attach a valid copy of trading license
Valid copy of AGPO certificate (women category)
Submit commitment to provide beneficial ownership information document

To bid on Kenya e-GP

Kenyan government tenders are submitted through the e-GP portal; register as a supplier there first. AGPO-reserved tenders need a valid AGPO certificate.

Details

PROVISION AND SUPPLY OF BRANDED LETTERHEADS AND FILES

Tender number: IP0A/2063/RFQ/0068/2026-27

Procuring entity: INDEPENDENT POLICING OVERSIGHT AUTHORITY

Procurement category: Goods

Procurement method: Request for Quotation

Bidding access: Limited (invited / registered suppliers)

Reserved for: AGPO (Women)

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Item wise

Bid validity: 91 days

Clarifications until: 16 Nov 2026 16:00 (Nairobi time)

Published: 13 Nov 2026 17:10 (Nairobi time)

Closing: 19 Nov 2026 14:00 (Nairobi time)

Bid opening: 19 Nov 2026 14:01 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - DULY FILLED COMMITMENT TO PROVIDE BENEFICIAL OWNERSHIP INFORMATION FORM. - SUBMIT DULY FILLED ,SIGNED AND STAMP TENDER SEECURING DECLARATION FORM - COPY OF CR12 FOR LIMITED COMPANY OR PHOTOCOPY OF ID IF SOLE PROPRIETOR - VALID COPY OF TAX COMPLIANCE CERTIFICATE. - BIDDER MUST ATTACH A VALID COPY OF TRADING LICENSE - VALID COPY OF AGPO CERTIFICATE (WOMEN CATEGORY) - SUBMIT COMMITMENT TO PROVIDE BENEFICIAL OWNERSHIP INFORMATION DOCUMENT

Schedule of requirements (UNSPSC code, item, unit, quantity)

1 14111828 BUSINESS LETTERHEAD PAPER PRINTING, SUPPLY AND DELIVERY OF IPOA LETTER HEADS AS PER SAMPLE EACH 10 2 44122011 FOLDERS PRINTING, SUPPLY AND DELIVERY OF INVESTIGATION FILES AS PER SAMPLE EACH 2000

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.

Context for bidders

We hold 30 notices from INDEPENDENT POLICING OVERSIGHT AUTHORITY, going back to September 2026 — 13 of them still open. They buy mostly in Transport & Logistics, Manufacturing & Supply and Sports, Recreation & Events. There are 239 open Manufacturing & Supply tenders in Kenya. This one closes in 6 days.

Similar Manufacturing & Supply tenders

Supply and Delivery of Tyres· closes 20 Nov
Request for Office Stationery· closes 20 Nov
Request for Heavy Duty Tape Measures· closes 20 Nov
Supply and Delivery Office Equipment· closes 23 Nov
Supply and Delivery of NSC Jackets· closes 20 Nov

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this manufacturing & supply opportunity. Always verify the details on the official source.

Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.

Common bidding mistakes to avoid →Writing a winning proposal