Proposed Maintenance and Facelifting of Students Cafeteria

PROPOSED MAINTENANCE AND FACELIFTING OF STUDENTS CAFETERIA

REQUEST FOR MAINTENANCE AND FACELIFTING OF STUDENTS CAFETERIA

Tender number: EMBUNI/852/0089/2026-27

Procuring entity: UNIVERSITY OF EMBU

Procurement category: Works

Procurement method: Open Tender

Bidding access: Open

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 119 days

Site visit: 13TH NOV 2026

Clarifications until: 11 Nov 2026 17:00 (Nairobi time)

Published: 09 Nov 2026 14:00 (Nairobi time)

Closing: 24 Nov 2026 10:30 (Nairobi time)

Bid opening: 24 Nov 2026 11:00 (Nairobi time)

Eligibility documents required

- SELF-DECLARATION FORMS FORM SD1 & SD2 - AGPO CERTIFICATE WHERE APPLICABLE - TAX COMPLIANCE CERTIFICATE - SECTION IV – TENDERING FORMS TENDERER DECLARATIONS : FORM OF TENDER Technical Evaluation Process : - Table Header : - TENDERER DECLARATION Supplier response A) NO RESERVATIONS: WE HAVE EXAMINED AND HAVE NO RESERVATIONS TO THE TENDERING DOCUMENT, INCLUDING ADDENDA ISSUED IN ACCORDANCE WITH INSTRUCTIONS TO TENDERERS (ITT 10); b) Eligibility: We meet the eligibility requirements and have no conflict of interest in accordance with ITT 4; c) Tender/Proposal-Securing Declaration: We have not been suspended nor declared ineligible by the Procuring Entity based on execution of a Tender-Securing Declaration. Or Proposal-Securing Declaration in Kenya in accordance with ITT 19.8; d) Conformity: We offer to supply in conformity with the Tendering document and in accordance with the Delivery Schedules specified in the Schedule of Requirements. e) Tender Validity Period: Our Tender shall be valid for the period specified in TDS 18.1 (as amended, if applicable) from the date fixed for the Tender submission deadline specified in TDS 22.1 (as amended, if applicable), and it shall remain binding upon us and may be accepted at any time before the expiration of that period; f) Performance Security: If our Tender is accepted, we commit to obtain a performance security in accordance with the Tender document; g) One Tender per tenderer: We are not submitting any other Tender(s) as an individual tenderer, and we are not participating in any other Tender(s) as a Joint Venture member, or as a subcontractor, and meet the requirements of ITT 3.4, other than alternative Tenders submitted in accordance with ITT 13.3; h) Suspension and Debarment: We, along with any of our subcontractors, suppliers, consultants, manufacturers, or service providers for any part of the contract, are not subject to, and not controlled by any entity or individual that is subject to, a temporary suspension by the procuring entity or a debarment imposed by the Public Procurement Regulatory Authority. Further, we are not ineligible under the Kenya laws or official regulations or pursuant to a decision of International organizations to which Kenya is a member; i) Binding Contract: We understand that this Tender, together with your written acceptance thereof included in your Letter of Award, shall not constitute a binding contract between us, until a formal contract is prepared and executed; j) Procuring Entity Not Bound to Accept: We understand that you are not bound to accept the lowest evaluated cost Tender, the Best Evaluated Tender or any other Tender that you may receive; k) Fraud and Corruption: We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf engages in any type of Fraud and Corruption. Further, we confirm that we have read and understood the full content and scope of fraud and corruption as informed in “Appendix 1- Fraud and Corruption” . l) Code of Ethical Conduct: We have read and understood the contents of the Code of Ethics for persons participating in Public Procurement and Asset Disposal and my responsibilities under the Code and we commit to abide by the provisions of the Code of Ethics copy available from www.ppra.go.ke during the procurement process and the execution of any resulting contract; m) Anti-competitive and Collusive practices: We hereby certify and confirm that the tender is genuine, non-collusive and made with the intention of accepting the contract if awarded. We have arrived at the Tender independently without consultation, communication, agreement or arrangement with, any competitor on but not limited to prices; methods, factors or formulas used to calculate prices; the intention or decision to submit, or not to submit, a tender; or the submission of a tender which does not meet the specifications of the request for Tenders except as disclosed in the Tenderer’s Eligibility - Confidential Business Questionnaire. Further, we confirm that the terms of the Tender have not been, and will not be, knowingly disclosed by the Tenderer, directly or indirectly to any competitor, prior to the date and time of the official tender opening, or of the awarding of the Contract, whichever comes first, unless otherwise required by law or as specifically disclosed above.; n) Beneficial Ownership Information: We commit to provide to the procuring entity the Beneficial Ownership Information in conformity with the Beneficial Ownership Disclosure Form upon receipt of notification of intention to enter into a contract in the event we are the successful tenderer in this subject procurement proceeding; o) We, the Tenderer, have duly completed, signed and stamped the following Forms as part of our Tender: i) Tenderer’s Eligibility & Confidential Business Questionnaire ii) Self-Declaration of the Tenderer (FORM SD 1 & SD 2) p) We undertake, if our tender is accepted, to commence the Works as soon as is reasonably possible after the receipt of the Engineer's notice to commence, and to complete the whole of the Works comprised in the Contract within the time stated in the Particular Conditions of Contract. Q) TENDER PRICE: IN ACCORDANCE WITH THE CONDITIONS OF CONTRACT, SPECIFICATIONS, DRAWINGS AND BILLS OF QUANTITIES FOR THE EXECUTION OF THE ABOVE-NAMED WORKS, WE, THE UNDERSIGNED OFFER TO CONSTRUCT AND COMPLETE THE WORKS AND REMEDY ANY DEFECTS THEREIN. Table Footer : - OPTION 1: TOTAL PRICE(ONE LOT) : FORM OF TENDER Technical Evaluation Process : - Table Header : TOTAL PRICE IN FIGURES TOTAL PRICE IN WORDS CURRENCY Table Footer : - Sr no. Formula 1 TOTAL PRICE IN WORDS=TOTAL PRICE IN FIGURES OPTION 2 TENDER PRICE (MULTIPLE LOTS): : FORM OF TENDER Technical Evaluation Process : - Table Header : LOT NO/DESCRIPTION CURRENCY TOTAL PRICE IN FIGURES TOTAL PRICE IN WORDS Table Footer : - Sr no. Formula 1 TOTAL PRICE IN WORDS=TOTAL PRICE IN FIGURES COMMISSIONS, GRATUITIES, FEES: : FORM OF TENDER Technical Evaluation Process : - Table Header : K) WE HAVE PAID, OR WILL PAY THE FOLLOWING COMMISSIONS, GRATUITIES, OR FEES WITH RESPECT TO THE TENDERING PROCESS OR IMPLEMENTATION OF THE CONTRACT: NAME OF RECIPIENT ADDRESS REASON AMOUNT Table Footer : STATE OWNED ENTERPRISES OR INSTITUTIONS : FORM OF TENDER Technical Evaluation Process : - Table Header : - STATEMENT TENDERER'S RESPONSE WE ARE NOT STATE OWNED ENTERPRISE OR INSTITUTION WE ARE STATE-OWNED ENTERPRISE OR INSTITUTION BUT MEET THE REQUIREMENTS OF ITT 3.8 Table Footer : - SIGN OFF : FORM OF TENDER Technical Evaluation Process : - Table Header : ALL SUB-CONTRACTORS FOR KEY ACTIVITIES MUST COMPLETE THE INFORMATION IN THIS FORM AS PER ITT 36 AND SECTION III, EVALUATION AND QUALIFICATION CRITERIA YEAR TOTAL QUANTITY IN THE CONTRACT (I) PERCENTAGE PARTICIPATION (II) ACTUAL QUANTITY PERFORMED (I) X (II) PROCURING ENTITY’S NAME ADDRESS TELEPHONE/FAX NUMBER E-MAIL Table Footer : - TECHNICAL FORMS : TECHNICAL FORMS Technical Evaluation Process :

- Consider for Technical Evaluation:

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