IFQ Bamboo pole

Name of product: Bamboo pole

BAIF INSTITUTE FOR SUSTAINABLE LIVELIHOODS AND DEVELOPMENT LACHHAKADI BAIF VRINDAVAN CAMPUS, LACHHAKADI, PO GANGPUR, TAL. VANSDA, NAVSARI 396580

Telephone: [contact details removed]

INVITATION FOR QUOTATION

To Date: 29-08-2026

Dear Sir,

Sub: INVITATION FOR QUOTATION FOR “Bamboo Pole”

You are invited to submit your most competitive quotation for the following product:

Brief description of the product

Specifications

Unit

Qty.

Delivery period

Place of delivery

Bamboo Pole 8 feet - Height Girth (Circumference)

Size: top 13 cm & Bottom

15 cm

Packing: 140 in No.

No.

28000

Within 7 Days after receiving the signed PO - (Purchase Order) by hard copy or soft copy BAIF INSTITUTE FOR SUSTAINABLE LIVELIHOODS AND DEVELOPMENT (BISLD), BAIF Kaprada Campus, Near Shabri, Chhatralaya, Kaprada, Tal. Kaprada, Dist. Valsad 396065

Detailed Description of the Product:

1. Quoted Price

a. The offer shall be for full quantity as described above. Corrections, if any, shall be made by crossing out, initialing, dating and re-writing. b. The party shall quote for goods / services in the attached format of quotation. c. All duties, taxes and other levies payable on the raw materials and components shall be included in the total price. d. The rates quoted by the party shall be fixed for the duration of the contract and shall not be subject to adjustment on any account. e. Delivery and transportation at party’s cost. f. The prices shall be quoted in Indian Rupees only. 2. Each party must submit only one SEALED quotation. Party shall not contact other parties in matters related to this quotation.

3. Validity of Quotation

The quotation shall remain valid for a period not less than 30 days after the deadline fixed for submission of quotations.

Name of product: Bamboo pole

4. Evaluation of Quotations

a. BAIF will evaluate and compare the quotations determined to be substantially responsive i.e. which are properly signed, and conform to the terms & conditions and specifications. b. The evaluation would be done for all the goods / services put together. The items for which no rates have been quoted would be treated as zero and the total amount would be computed accordingly. c. List of similar works undertaken with details of clients etc. if any, should be provided. d. Contract will be awarded to the responsive party/parties based on technical-cum-commercial grounds.

5. Award of Contract

a. The contract will be awarded to the party/parties whose quotation has been determined to be substantially responsive and technical specifi cations and commercial terms best suited to the requirement. BAIF, prior to the expiry of the validity period of the quotation, will notify the party/parties whose quotation has been accepted for the award of contract. The terms of the accepted offer shall be incorporated in the Purchase Order or Work Order. Quotations shall include GST & PAN Numbers. b. Notwithstanding the above, BAIF reserves the right to accept or reject any quotation and to cancel the procurement process and reject all quotations any time prior to the award of the contract. c. Rate contract can be entered into for subsequent procurement. Order may be given partially and in multiple slabs. 6. Normal commercial guarantee / warranty shall be applicable to the supplied goods.

7. Payment terms: After delivery within 15 days by cheque / electronic transfer on receipt of invoice.

8. Queries pertaining to specifications and scope, if any, may be clarified by contacting the undersigned during office hours. 9. You are requested to submit your offer on or before 6th September 2026 in the name of BAIF Institute for Sustainable Livelihoods and Development, LACHHAK ADI (BAIF) to our office in a sealed envelope. You can also send the password protected pdf document of your quotation on procurement.sg@baif.org.in 10. We look forward to receiving your quotations and thank you for your interest in this project.

11. Verified by

Mr. Jitin G. Sathe Additional Chief Programme Executive

Mr. Jayanti Mori Joint Regional Director Authorised Signatory Dr. Raviraj Jadhav Vice President - Programmes & Regional Director (West)

Name of product: Bamboo pole

Format of Quotation

Quotation Sr. No. Description of Goods

Specification

Unit

Qty. Quoted Unit Rate with Applicable GST Total Amount with GST 1 2 3 Total

Terms and Conditions

1) GST Number

2) Transport Charges: Including / Not Including (Please tick mark)

3) Unloading Charges: Including / Not Including (Please tick mark)

4) Validity Of Quotation: Days

5) Warranty / Guaranty

6) MSME Registration: Yes / No (Please tick mark)

7) Authorised Distributorship/Dealership Certificate or License: Yes / No

(If Yes, please attach a copy of the certificate/license.)

8) PAN Number: (Attach a copy of PAN)

9) Bank Details: Account Number: (Attach a copy of Bank details)

Bank Name:

Branch Name:

IFSC Code:

Signature with stamp of Firm Name of Authorised Signatory