Framework Agreement for Supply and Delivery of Notebook Computers for a Period of One Year

FRAMEWORK AGREEMENT FOR SUPPLY AND DELIVERY OF NOTEBOOK COMPUTERS FOR A PERIOD OF ONE YEAR

Tender number: NKPCU/775/0062/2026-27

Procuring entity: NEW KENYA PLANTERS CO-OPERATIVE UNION

Procurement category: Goods

Procurement method: Framework Agreement

Bidding access: Open

Reserved for: AGPO

Framework agreement: Yes

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Item wise

Bid validity: 210 days

Clarifications until: 14 Nov 2026 23:00 (Nairobi time)

Published: 14 Nov 2026 15:00 (Nairobi time)

Closing: 27 Nov 2026 12:00 (Nairobi time)

Bid opening: 27 Nov 2026 12:01 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - VALID TAX COMPLIANCE CERTIFICATE - CERTIFICATE OF INCORPORATION / REGISTRATION - CR12 OR EQUIVALENT NOT OLDER THAN SIX (6) MONTHS, WITH COPIES OF DIRECTOR IDENTIFICATION. - VALID AGPO CERTIFICATE - YOUTH CATEGORY - Table Header : - NAME OF TENDERER/ JV MEMBER, WHERE APPLICABLE YEAR OF LITIGATION AWARD OUTCOME AS PERCENTAGE OF NETWORTH CONTRACT NAME CONTRACT NUMBER NAME OF PROCURING ENTITY: MATTER IN DISPUTE: PARTY WHO INITIATED THE DISPUTE: REASON(S) FOR LITIGATION AND AWARD DECISION TOTAL CONTRACT AMOUNT IN KENYA SHILLING EQUIVALENT Table Footer : INCLUDE DETAILS RELATING TO POTENTIAL BID-RIGGING PRACTICES SUCH AS PREVIOUS OCCASIONS WHERE TENDERS WERE WITHDRAWN, JOINT BIDS WITH COMPETITORS, SUBCONTRACTING WORK TO UNSUCCESSFUL TENDERERS, ETC. TECHNICAL EVALUATION BUSINESS TOUCH SCREEN LAPTOP YES NO BASIS : TECHNICAL EVALUATION BUSINESS TOUCH SCREEN YES NO BASIS Technical Evaluation Process :

- Consider for Technical Evaluation:

- Table Header : - SERIAL NUMBER SPECIFICATION MINIMUM REQUIREMENT BIDDERS RESPONSE 1 PROOF OF SIMILAR WORKS ATTACHED ATLEAST TWO REFERENCES (LPOS/CONTRACTS) OF SIMILAR WORKS DONE 2 PRODUCT CLASS BUSINESS-CLASS LAPTOP. 3 FORM FACTOR PROFESSIONAL BUSINESS NOTEBOOK WITH DURABLE CHASSIS, DESIGNED FOR FREQUENT OFFICE AND MOBILE USE. 4 PROCESSOR CURRENT GENERATION; MINIMUM 12 CORES OR EQUIVALENT BUSINESS-CLASS PERFORMANCE. INTEL CORE ULTRA 7 / INTEL CORE I7 ACCEPTABLE /PREFERRED. 5 OPERATING SYSTEM MICROSOFT WINDOWS 11 PRO 64- BIT, GENUINE AND OEM / FACTORY INSTALLED AND ACTIVATED 6 MEMORY MINIMUM 16 GB DDR4 RAM. PREFERABLY UPGRADEABLE TO AT LEAST 32 GB WHERE THE SELECTED MODEL SUPPORTS REPLACEABLE MEMORY. 7 STORAGE MINIMUM 1 TB PCIE NVME M.2 SSD, GEN 4 OR BETTER. 8 DISPLAY 14-INCH TO 16-INCH BUSINESS DISPLAY, MINIMUM WUXGA 1920 X 1200 RESOLUTION, IPS OR EQUIVALENT, ANTI- GLARE OR LOW- REFLECTION TREATMENT. 9 TOUCHSCREEN INTEGRATED CAPACITIVE MULTI- TOUCH DISPLAY; TOUCHSCREEN MUST BE FACTORY FITTED AND FULLY SUPPORTED BY THE MANUFACTURER. 10 GRAPHICS INTEGRATED INTEL GRAPHICS OR BETTER, SUITABLE FOR BUSINESS PRODUCTIVITY, VIDEO CONFERENCING, DASHBOARDS AND MULTIMEDIA. 11 DURABILITY BUSINESS-CLASS CONSTRUCTION TESTED TO MIL-STD- 810H OR EQUIVALENT MANUFACTURER DURABILITY TEST STANDARD. DEVICE SHOULD BE DESIGNED TO WITHSTAND NORMAL BUSINESS TRAVEL, VIBRATION, TEMPERATURE VARIATION AND MINOR SHOCKS. 12 SECURITY TPM 2.0, SECURE BOOT, BIOS/UEFI SECURITY CONTROLS, PASSWORD PROTECTION AND HARDWARE-BACKED SECURITY CAPABILITIES. 13 ENDPOINT SECURITY FEATURES FIRMWARE SECURITY STACK WHERE AVAILABLE ON THE SELECTED MODEL. 14 BIOMETRIC AUTHENTICATION FINGERPRINT READER AND/OR IR CAMERA SUPPORTING WINDOWS HELLO. AT LEAST ONE BIOMETRIC AUTHENTICATION METHOD REQUIRED. 15 CAMERA MINIMUM FULL HD WEBCAM; 5 MP CAMERA PREFERRED, WITH PRIVACY SHUTTER AND DUAL- ARRAY MICROPHONES. 16 WIRELESS CONNECTIVITY WI-FI 6E OR WI-FI 7, DUAL-BAND/TRI- BAND AS SUPPORTED, AND BLUETOOTH 5.3 OR LATER. 17 NETWORK CONNECTIVITY INTEGRATED ETHERNET PORT OR MANUFACTURER- SUPPORTED USB-C TO RJ45 ADAPTER WHERE THE LAPTOP DESIGN DOES NOT INCLUDE BUILT-IN RJ45. 18 USB TYPE-C MINIMUM 2 USB-C PORTS SUPPORTING CHARGING AND DISPLAYPORT; THUNDERBOLT 4 OR USB4 PREFERRED. 19 USB TYPE-A MINIMUM 2 USB TYPE-A PORTS. 20 VIDEO OUTPUT IHDMI 2.0 OR LATER, OR EQUIVALENT NATIVE VIDEO-OUT CAPABILITY. 21 AUDIO INTEGRATED STEREO SPEAKERS, MICROPHONE ARRAY AND 3.5 MM HEADSET /MICROPHONE COMBO JACK OR SUPPORTED EQUIVALENT. 22 KEYBOARD FULL-SIZE SPILL- RESISTANT OR BUSINESS-CLASS KEYBOARD, BACKLIT, WITH DEDICATED FUNCTION KEYS. KEYBOARD LAYOUT TO BE ENGLISH. 23 POINTING DEVICE PRECISION MULTI- TOUCH TOUCHPAD. 24 BATTERY INTEGRATED RECHARGEABLE LITHIUM-ION /POLYMER BATTERY CAPABLE OF NORMAL BUSINESS- DAY MOBILITY; MINIMUM APPROXIMATELY 50 WH RECOMMENDED. 25 POWER ADAPTER ORIGINAL HP USB-C AC ADAPTER, MINIMUM 65 W OR MANUFACTURER- RECOMMENDED RATING FOR THE SUPPLIED MODEL. 26 MANAGEMENT SUPPORT FOR ENTERPRISE MANAGEMENT FEATURES, BIOS MANAGEMENT, FIRMWARE UPDATES AND CENTRALIZED WINDOWS DEVICE MANAGEMENT. 27 WARRANTY MINIMUM 3-YEAR MANUFACTURER WARRANTY. ONSITE OR NEXT-BUSINESS- DAY SUPPORT PREFERRED WHERE AVAILABLE LOCALLY. 28 ACCESSORIES ORIGINAL POWER ADAPTER AND POWER CABLE. PROTECTIVE CARRY BAG/BACKPACK USB GIGABIT ETHERNET ADAPTER 29 CONDITION BRAND NEW, GENUINE, UNUSED AND SUPPLIED IN ORIGINAL MANUFACTURER PACKAGING. REFURBISHED, REMANUFACTURED OR GREY-MARKET UNITS ARE NOT ACCEPTABLE. 30 COMPLIANCE DEVICE, CHARGER AND ACCESSORIES MUST COMPLY WITH APPLICABLE ELECTRICAL, SAFETY AND ENVIRONMENTAL STANDARDS. 31 DELIVERY / CONFIGURATION SUPPLIER TO DELIVER FULLY ASSEMBLED, LICENSED, ACTIVATED AND READY FOR ORGANIZATIONAL ENROLLMENT /CONFIGURATION. Table Footer : - TECHNICAL EVALUATION MAC BOOK PRO YES NO BASIS : TECHNICAL EVALUATION MAC BOOK PRO YES NO BASIS Technical Evaluation Process :

- Consider for Technical Evaluation:

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