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EOI - Hiring of an Eeco Van on a Rental Basis for Travel and Awareness Activities, Bhopal, Madhya Pradesh

Issued by BharatCares · via SAMS-STC — social-sector RFPs & tenders

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Published
13 Nov 2026
Closes
25 Nov 2026, 23:59 UTC
Reference
1341
Location
Location Bhopal, Madhya Pradesh · Issued Nov 13, 2026, India
Sector
Financial & Professional Services
Type
services

At a glance

BharatCares in India has published a request for proposals in financial & professional services: “EOI - Hiring of an Eeco Van on a Rental Basis for Travel and Awareness Activities, Bhopal, Madhya Pradesh”. Submissions close on 25 November 2026, 13 days from today. Quote reference 1341 in any correspondence with the buyer. FreeTender has recorded 20 notices from this buyer since 2026, 5 of them currently open. There are 1,324 open financial & professional services notices in India on FreeTender. Bids are submitted to the buyer through SAMS-STC — social-sector RFPs & tenders, not through FreeTender.

Details

EXPRESSION OF INTEREST AND REQUEST FOR QUOTATION Hiring of an Eeco Van on a Rental Basis for Travel and Awareness Activities, Bhopal, Madhya Pradesh

Particular

Details

Particular

Details Reference No. - Date of issue 13/11/2026 Place of deployment Bhopal, Madhya Pradesh Contract period 6 Months Engagement model Dedicated vehicle on rental Last date of submission 25/11/2026

1. Background

BharatCares invites Expressions of Interest from vehicle owners, transport operators and other competent entities to supply one dedicated Eeco Van on a rental basis in Bhopal, Madhya Pradesh. The vehicle will be used for staff travel within Bhopal and nearby areas and for carrying awareness materials to community events, meetings and field visits under the programme. The selected provider shall make available a clean, well-maintained and legally compliant vehicle that can run reliably on city and rural roads as per a planned schedule. The vehicle will be inspected and accepted by BharatCares before deployment.

2. Minimum Vehicle Specifications

Parameter Requirement Vehicle type Eeco Van (Maruti Suzuki Eeco or equivalent), 5 or 7 seater, petrol or CNG, in good running condition Age of vehicle Not older than 10 years from the date of first registration Condition Roadworthy and mechanically sound with tyres, brakes, lights and body, suitable for daily city and highway travel Interior layout Clean, comfortable seating for the team and adequate space for banners, standees, pamphlets and other awareness materials Comfort Working air conditioning, clean upholstery and a first-aid kit Luggage space Adequate carrying space or a roof carrier for materials, with a mobile charging point Safety Seat belts, fire extinguisher and all statutory safety fittings, with a working horn, wipers and spare wheel GPS Mandatory GPS tracking with real-time location sharing Branding Light branding or stickers only where approved by BharatCares Statutory compliance Valid registration, comprehensive insurance, fitness certificate, commercial permit, road tax and PUC Driver Experienced driver with a valid licence for commercial light motor vehicles and a clean driving record

Eligibility

  • The applicant is a legally registered individual, firm, company, or agency able to enter into a vehicle hiring agreement.
  • The vehicle is registered in the applicant's name or held under a valid lease, is free of any legal or registration issue, and is available for dedicated deployment in Bhopal.
  • Applicant can supply a competent licensed driver and arrange a replacement driver during leave.
  • Applicant complies with applicable Central and Madhya Pradesh motor vehicle, labour, tax and safety requirements.
  • Prior experience in supplying vehicles to NGOs, corporates, institutions or government departments will be preferred.

Documents to be Submitted

  • Covering letter expressing interest
  • Registration documents, PAN and GST details
  • Vehicle RC, insurance, fitness, permit, PUC and road tax proof
  • Driver's valid driving licence and identity proof
  • Vehicle photographs (exterior, interior, odometer)
  • Make, model, fuel type, year of registration and seating
  • GPS details, if already installed
  • Experience records or work orders, if available
  • Quoted rental with inclusions and exclusions
  • Authorised representative's contact details

Submission

Particular

Details Last date and time

25/10/2026, 11: 59 PM

Mode Via Email only Email

To: anjali.khetwal@bharatcares.org , CC: shivani.bhatia@bharatcares.org

Subject line “EOI – Hiring of Eeco Van – Bhopal, Madhya Pradesh” Contact Anjali Khetwal, Associate Manager

Contact No: [contact details removed]

Address A -901, Swati trinity Applewood township, SP ring road, Shela, Ahmedabad Final hiring conditions will be governed by the definitive agreement and applicable Madhya Pradesh motor vehicle requirements.

Issued by: BharatCares | Ahmedabad

To download the full EOI, click here: EOI – Hiring of Eeco Van – Bhopal, Madhya Pradesh

Organisation: BharatCares

Listed on the SAMS-STC social-sector RFP board.

Context for bidders

We hold 20 notices from BharatCares, going back to August 2026 — 5 of them still open. They buy mostly in Financial & Professional Services, Livelihoods & Enterprise Development and Healthcare & Pharma. There are 1,324 open Financial & Professional Services tenders in India. This one closes in 13 days.

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Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this financial & professional services opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
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