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Audio Visual Supplier for Equipment Rentals, Services and Technical Staff

Issued by City of New Westminster · via bids&tenders — Canadian municipal & public-sector bid opportunities

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Published
5 Oct 2026
Closes
29 Oct 2026, 19:00 UTC
Reference
NWRFP-26-12
Location
British Columbia, Canada
Sector
Media, Printing & Advertising
Type
services

At a glance

City of New Westminster in Canada has published a request for proposals in media, printing & advertising: “Audio Visual Supplier for Equipment Rentals, Services and Technical Staff”. Submissions close on 29 October 2026, 24 days from today. Quote reference NWRFP-26-12 in any correspondence with the buyer. FreeTender has recorded 5 notices from this buyer since 2026, 3 of them currently open. There are 47 open media, printing & advertising notices in Canada on FreeTender. Bids are submitted to the buyer through bids&tenders — Canadian municipal & public-sector bid opportunities, not through FreeTender.

Details

The City of New Westminster is seeking an experienced and professional Audio Visual (AV) Supplier to provide professional AV equipment rentals, services and technical staff to Conference & Events Services clients at the Anvil Centre in New Westminster. The rental and staging services are on an as, if, and when required basis

Buyer: City of New Westminster

Bid number: NWRFP-26-12

Bid classification: Services

Bid type: RFP

Question deadline: Wed Oct 21, 2026 12:00:00 PM (PDT)

Submission type: Online Submissions Only

Public opening: No

Categories: Recreation/Education; Shop Tech Equipment & Supplies; Event Planning or Recreation; Audio/Visual/Printing/Photography/Theatre; Supplies and Equipment; Services; Furniture; Visual Display Services; Special Events

Bid documents and submissions are handled on the buyer's bids&tenders site; downloading documents requires a free vendor account and may carry a platform fee.

Context for bidders

We hold 5 notices from City of New Westminster, going back to September 2026 — 3 of them still open. They buy mostly in IT & Telecom, Construction & Infrastructure and Media, Printing & Advertising. There are 47 open Media, Printing & Advertising tenders in Canada. This one closes in 24 days.

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this media, printing & advertising opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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FreeTender mirrors this notice for reference. Verify the details and bid on the official portal.

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