W4Q Community Halls Renewal Project – Principal Contractor

Central Highlands Regional Council has secured funding through the Works for Queensland (W4Q)

Program to undertake renewal and functionality improvements across selected community halls within

the Central Highlands Region.

The project seeks to improve accessibility, community participation, presentation capability, hearing

augmentation, lighting performance and supporting infrastructure while ensuring compliance with

applicable funding requirements.

The Contractor shall provide a complete Design and Construct solution including:

• Site validation

• Design development

• Procurement

• Installation

• Testing

• Commissioning

• Training

• Handover

• Warranty support

The completed works shall be fully operational at Practical Completion.

Mandatory Requirements

Failure to meet any mandatory requirement may result in the quotation being

excluded from evaluation.

The Tenderer must:

• Hold a current ABN

• Hold all required licences and registrations

• Hold a current Queensland Electrical Contractor Licence

• Maintain Workers Compensation Insurance

• Maintain Public Liability Insurance ($20M minimum)

• Maintain Professional Indemnity Insurance ($5M minimum)

• Maintain Contract Works Insurance

• Demonstrate relevant experience in similar projects

• Comply with Queensland WHS and Electrical Safety legislation

• Accept the Conditions of Contract

• Demonstrate capacity to complete the Works

A9. SITE VALIDATION REQUIREMENTS

Prior to commencing design development, the Contractor shall undertake

comprehensive site validation.

Site validation shall include:

• Existing dimensions

• Existing electrical infrastructure

• Existing switchboards

• Existing lighting systems

• Existing accessibility provisions

• Existing building condition

• Existing AV infrastructure

• Existing services

• Existing site constraints

Any discrepancy identified during site validation shall be reported to Council.

The Contractor shall not rely upon reference drawings or photographs for

final installation purposes.

A10. DESIGN DEVELOPMENT REQUIREMENTS

The Contractor shall undertake all design development required to deliver the

required performance outcomes.

Design development shall include:

• Design markups

• Shop drawings

• Equipment schedules

• Installation layouts

• Commissioning plans

Project Objectives

The objectives of the project are:

• Improve accessibility and community inclusion

• Improve community usability and functionality

• Improve hearing accessibility and presentation capability

• Improve lighting quality, reliability and energy efficiency

• Validate and improve electrical infrastructure supporting the Works

• Improve the condition and functionality of community facilities

• Deliver a practical and sustainable outcome within available funding

• Maximise community benefit from the approved W4Q funding allocation

A1. GENERAL REQUIREMENTS

The Contractor shall:

• Validate all existing conditions

• Verify all dimensions

• Verify existing electrical infrastructure

• Verify existing services

• Verify accessibility conditions

• Verify installation locations

• Verify compliance obligations

Reference drawings, photographs, sketches and markups supplied by

Council are indicative only and shall not relieve the Contractor of

responsibility for site verification.

• Cable pathways

• Equipment mounting details

• Accessibility details

The Contractor shall provide all information necessary to demonstrate

compliance with project objectives and funding requirements.

A11. ELECTRICAL PERFORMANCE REQUIREMENTS

The Contractor shall:

• Validate earthing systems

• Validate switchboards

• Validate circuit protection

• Validate circuit capacity

• Validate electrical infrastructure supporting the works

• Undertake targeted rectification required to support approved W4Q

outcomes

Any additional compliance issues, asset renewal requirements or remediation

works not required to support the approved scope shall be separately

identified and priced.

All electrical works shall comply with:

• AS/NZS 3000

• Queensland Electrical Safety legislation

• Relevant Australian Standards

• Manufacturer requirements

A13. LIGHTING PERFORMANCE REQUIREMENTS

The Contractor shall provide energy-efficient LED lighting suitable for

community hall use.

Lighting systems shall:

• Improve energy efficiency

• Improve reliability

• Improve maintainability

• Improve functionality

• Improve user comfort

• Provide suitable illumination levels

The Contractor shall ensure lighting solutions are appropriate to each facility

and intended community use.

A12. PRESENTATION SYSTEM REQUIREMENTS

Where presentation systems are installed, they shall provide:

• Simple operation

• Reliable functionality

• Suitability for community meetings

• Suitability for civic events

• Suitability for training sessions

• Suitability for presentations

• Ease of maintenance

Presentation systems may include:

• Displays

• Mounting systems

• Input connectivity

• Audio integration

• User controls

The Contractor shall provide user training and operating instructions.

A13. ACCESSIBILITY REQUIREMENTS

Accessibility improvements shall:

• Improve community access

• Improve facility usability

• Improve community participation

• Support inclusive use of facilities

• Comply with applicable standards

Accessibility works may include:

• Handrails

• Door improvements

• Pathway improvements

• Entry modifications

• Amenity improvements

• Hearing augmentation

• Accessibility signage

A14. QUALITY MANAGEMENT REQUIREMENTS

The Contractor shall maintain an appropriate Quality Management System.

The Contractor shall prepare and maintain:

• Inspection and Test Plans

• Defects Register

• Non-Conformance Register

• Commissioning Records

• Quality Assurance Records

Council may request evidence of quality controls at any time.

A15. ENVIRONMENTAL MANAGEMENT REQUIREMENTS

The Contractor shall:

• Control dust

• Control noise

• Control waste

• Minimise environmental impacts

• Remove waste from site

• Comply with environmental legislation

The Contractor shall leave all facilities in a clean and operational condition.

A16. WORK HEALTH AND SAFETY REQUIREMENTS

The Contractor shall prepare and implement:

• WHS Management Plan

• Safe Work Method Statements

• Site Inductions

• Emergency Procedures

• Incident Reporting Procedures

• All works shall comply with Queensland WHS legislation

A19. REPORTING REQUIREMENTS

Weekly Reports shall include:

• Progress achieved

• Planned activities

• Safety performance

• Risks

• Procurement status

• Variations

• Issues requiring Council attention

Monthly Reports shall include:

• Program status

• Cost status

• Forecast completion

• Key risk

• Outstanding actions

• Funding status

• Scope status

A17. WARRANTIES

The Contractor shall provide a Warranty Register at Practical Completion

detailing all warranties provided under the Contract.

A24. W4Q FUNDING COMPLIANCE

The Contractor shall ensure all proposed solutions remain compliant with

Works for Queensland funding requirements.

The Contractor shall immediately notify Council if any proposed solution may:

• Impact funding eligibility

• Expand scope beyond approved objectives

• Introduce theatre infrastructure

• Introduce entertainment infrastructure

• Introduce ICT modernisation

• Introduce network modernisation

• Create grant compliance risk

• No such work shall proceed without written approval from Council.

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The other evaluation criteria that will be used to evaluate offers are:

1. Conformance to requirements (20%)

2. Capability and Experience (10%)

3. Project Methodology and Programme (10%)

4. Cost and Value for Money (50%)

5. Development of Competitive Local Business and Industry (10%)

Site Inspections

Tenderers shall be deemed to have satisfied themselves as to site conditions, access constraints, extent of remaining Works and coordination requirements prior to submission.

Site inspections during the RFQ period will not be conducted.

Council may, at its discretion, arrange inspections, clarification meetings or further site investigations with one or more preferred Tenderers following evaluation of submissions and prior to final award.

Tenderers are to base submissions on the information provided within the RFQ documentation, photographs, Scope of Works and attached supporting information.

Background information / Compatibility requirements

The Contractor shall provide the following minimum deliverables:

Tender Submission

• Tender Assumptions Register

Prior to Procurement

• Procurement Schedule

• Site Validation Report

• Design Markups

• Equipment Schedule

Prior to Installation

• Shop Drawings

Within 10 Business Days of Award

• Construction Programme

Prior to Mobilisation

• WHS Management Plan

Prior to Testing

• Commissioning Plan

At Practical Completion

• Commissioning Records

• Warranty Register

• Asset Register

• O&M Manuals

• Training Records

• Final Drawings

• Completion Certificates

Throughout Delivery

• Variation Register

• Defects Register

End of Defects Liability Period

• Defects Close-Out Report

Buyer: Central Highlands Regional Council

Buyer location: 65 Egerton St, Emerald, Queensland 4720, Australia

VendorPanel reference: VP529110

Buyer's reference: RFQ260218

Opens: Wednesday 14 October 2026 (E. Australia Standard Time)

Closes: Wednesday 04 November 2026 02:00 PM (E. Australia Standard Time)

Supplier query cut-off: Wednesday 28 October 2026 02:00 PM (E. Australia Standard Time)

Expected decision: Wednesday 18 November 2026 (E. Australia Standard Time)

Categories: Engineering & Research & Technical Based Services; 1: Project Management

Regions of service: Queensland; 1: Fitzroy; All Regions of Service locations are within Australia.

Tender documents: 10

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