Travel Agency

REQUEST FOR QUOTATION (RFQ) NON-CONSULTING SERVICES Date of Issue of RFQ 7 October 2026

Project Title Pacific Islands Regional Oceanscape Program for Economic Resilience (PROPER)

Source of Funding / Project ID World Bank / P179599

Contract Name Travel Management and Related Services

Contract Ref. TV-TFD-559145-NC-RFQ

Contract Period One (1) year, on an as-and-when-required basis

Dear Bidder, 1. This project is financed by the World Bank. The Tuvalu Fisheries Authority (TFA), through the PROPER Project Management Unit (PMU), invites quotations from eligible bidders for Travel Management and Related Services to support official international travel required for project implementation. 2. To assist you in the preparation of your quotation, this RFQ includes the Scope of Services, Priced Activity Schedule, Form of Quotation, details of qualification requirements, Notification of Award form, and Form of Contract. 3. The contract will be for one (1) year on an as-and-when-required basis. The RFQ does not create any commitment by TFA to purchase a minimum quantity or value of services.

4. Submission of Quotations

Submission method Email

Submission email samuelut@tuvalufisheries.tv, copied to propertuv@tuvalufisheries.tv

Email subject Quotation – TV-TFD-559145-NC-RFQ – Travel Management and Related Services

Closing date 13 November 2026

Closing time 1630hours Tuvalu Time (UTC+12)

5. Qualification Requirements

The Bidder must be duly registered to carry on business and must hold any travel agency licence, accreditation or authorization required under the laws applicable to the Bidder and the performance of the Services. Tax registration, where applicable. At least two (2) relevant references or contracts involving institutional clients for comparable travel management services. Access to airline reservation/ticketing systems and demonstrated capacity to issue international tickets. Demonstrated capacity to manage amendments, cancellations, refunds and travel disruptions. Qualified staff, reliable communication arrangements, a designated account/contact person and emergency/after-hours support.

6. Each Bidder shall submit only one quotation. Quotations submitted in violation of this rule may be rejected. 7. Quotations shall be in English and shall remain valid for 90 days from the deadline for submission. 8. Service fees shall be quoted in Australian Dollars (AUD) and shall remain fixed for the one-year contract period. Any applicable tax to be charged to the Client shall be clearly identified. 9. Airfares, accommodation charges, ferry/marine fares, ground transport charges and other approved third-party travel costs are not fixed by this RFQ. They shall be charged at the documented supplier cost applicable at the time of the authorized booking, with no mark-up beyond the applicable service fee quoted in the Priced Activity Schedule. 10. For evaluation, the Client will apply the estimated evaluation quantities stated in the Priced Activity Schedule to the quoted service fees. The resulting evaluated price is for quotation comparison only and will not constitute the contract value or a minimum purchase commitment.

11. The Client will correct arithmetical errors as follows

(a) where there is a discrepancy between an amount in figures and in words, the amount in words will govern; (b) where there is a discrepancy between a line total and the product of the unit fee and quantity, the unit fee will govern and the line total will be corrected; and (c) where there is a discrepancy between the total and the sum of line items, the total will be corrected. If a Bidder does not accept a required correction, its quotation may be rejected. 12. The contract will be awarded to the qualified Bidder whose quotation is qualified, substantially responsive to the RFQ and has the lowest evaluated price. The Client is not bound to accept any quotation and may reject quotations in accordance with the applicable procurement requirements. 13. Further information may be requested from the PROPER PMU at propertuv@tuvalufisheries.tv or by phone at (688) 20 348 / 7017186.

14. Documents to be Submitted

Signed Form of Quotation. Completed and signed Priced Activity Schedule. Completed Details of Bidder’s Qualifications to Perform the Contract, with supporting evidence. Company profile and business registration certificate. Travel agency licence/accreditation/authorization, where applicable. Tax registration certificate, where applicable. Details of at least two relevant institutional client references/contracts. Details of airline reservation/ticketing capability and proposed service arrangements. Name and contact details of the designated account/contact person and emergency contact.

Yours faithfully, Mr. Sovala Napoe Procurement Officer PROPER Project Management Unit Tuvalu Fisheries Authority