Supply and Delivery of One (1) 4×4 SUV and Seven (7) 4×4 Pickup Trucks in Benin

The World Vegetable Center (WorldVeg) invites bids for Supply and Delivery of One (1) 4×4 SUV and Seven (7) 4×4 Pickup Trucks in Benin. The procurement reference is PR1076234. It is procured as Goods. The place of performance is WCA-CH. Bids close on 13 November 2026. WorldVeg is an international non-profit vegetable research and development organisation; queries on a specific bid go to the contact named in the bidding documents, and general queries to purchasing@worldveg.org.

PR no.1076234 Procurement Form 15.13 Page 1 of 7 World Vegetable Center (WorldVeg) Request for Bid (RFB) for Goods I. General Information 1. Procurement Requisition No.: 1076234 2. Procurement Title: Supply and Delivery of One (1) 4×4 SUV and Seven (7) 4×4 Pickup Trucks in Benin 3. Procurement Category: • Goods □ Works □ Non-Consulting Services 4. Specifications: Supply and delivery of one (1) 4×4 SUV and seven (7) 4 ×4 pickup trucks for the Horti-Future project in Benin, in accordance with Annex 1 —Technical Specifications and the delivery requirements of this RFB. 5. The contract value and all payments under this procurement will be denomi nated and paid in United States dollars (USD). II. Selection Method and Evaluation 6. All bids shall be submitted in United States dollars (USD). Bids submitted in other currencies shall be rejected. 7. This procurement will be conducted using the following method: □ Limited Bidding ■ Open Bidding 8. Bids will be evaluated based on the following: □ Cost Only ■ Value (Quality and Cost) 9. Bid Evaluation Methodology: Each lot will be evaluated and awarded separately. Bids must cover the full quantity specified for the lot offered. a. Preliminary Compliance Assessment Bids will first be assessed for compliance with the eligibility requirement s, mandatory technical specifications, and delivery requirements. Bids that fail to meet these requ irements will not proceed to scored evaluation. Optional items shall not be treated as mandatory requirements. b. Technical Evaluation—Overall Weight: 40% Criteria Assessment Basis Weight Engine performance Documented engine performance and suitability for the 15% PR no.1076234 Procurement Form 15.13 Page 2 of 7 Criteria Assessment Basis Weight intended operations, including power and fuel efficiency. Off-road capability Suitability for rural and rough-terrain operations, considering the drivetrain, ground clearance, suspension, and tyres. 10% Durability and build quality Documented construction quality and suitability for sustained use in challenging conditions, supported by manufacturer information, warranty coverage, and maintenance arrangements. 10% Safety features Documented safety provisions, including the required safety systems and additional features that provide a demonstrable benefit for the intended operations 5% Technical total 40% Scoring scale: □ 0–4 ■ 1–100 Each criterion will be scored using the following benchmarks: • 70: Meets the requirements, with no demonstrated additional benefit. • 71–84: Meets the requirements and provides limited, relevant additional benefits. • 85–94: Meets the requirements and provides substantial, documented additional benefits. • 95–100: Meets the requirements and provides exceptional, documented benefits dir ectly relevant to the intended operations. Scores shall be supported by the submitted technical information. Unsupported claims or brand reputation alone shall not justify higher scores. The technical score (T) shall be calculated as: T = (Engine performance score × 37.5%) + (Off-road capability score × 25%) + (Durability and build quality score × 25%) + (Safety features score × 12.5%) . The minimum qualifying technical score is 70 out of 100. c. Financial Evaluation —Overall Weight: 60% Financial proposals of technically qualified bidders will be evaluated u sing the total delivered price for the full quantity of the relevant lot, in accordance with the pricing and delivery requirements of this RFB. Optional items shall be priced separately and excluded from the evaluated price. The financial score (F) shall be calculated as: F = (Lowest evaluated price among technically qualified bids for the lot ÷ Evaluated price of the bid being assessed) × 100 PR no.1076234 Procurement Form 15.13 Page 3 of 7 d. Combined Score and Award Combined score = (T × 40%) + (F × 60%). The bidder achieving the highest combined score for each lot will be recommended for award, subject to verification of its qualifications and approval under WorldV eg’s procurement procedures. 10. WorldVeg may request written clarifications during evaluation. Clarificatio ns shall not permit changes to the bid price or material changes to the substance of the bid. III. Bidder Requirements and Documentation 11. Bidders must meet the following eligibility criteria: a. Be a legally registered vehicle distributor or dealer authorized to supply the proposed vehicles. Overseas bidders shall identify their local representative or service partner in Benin. b. Demonstrate access to spare parts and qualified maintenance services in Benin for th e proposed vehicles. c. Be able to fulfil the delivery and warranty requirements specified in this RFB for each lot offered. 12. Bidders must submit the following documents, in PDF format where applicable: a. Company registration certificate and evidence of authorization to suppl y the proposed vehicles. b. Technical proposal identifying the manufacturer, model, and variant offered for each lot, together with a completed compliance statement against Annex 1 and the manufacturer’s technical specifications. c. At least six (6) clear photographs or manufacturer’s brochure images showing the exterior and interior of each proposed vehicle model. d. Details of the local representative or service partner, spare-parts availabi lity, maintenance facilities, and warranty coverage and service arrangements in Benin. e. Financial proposal in USD, showing the unit price, quantity, total price fo r each lot offered, and a breakdown of the charges required under the pricing and delivery provisions of this RFB. Optional items shall be priced separately. f. Proposed delivery schedule and confirmation of compliance with the specified del ivery period. 13. All bidding documents shall be submitted in English . If documents are submitted in another language, an English translation must be provided. In case of discrepancies, the Eng lish version shall prevail. 14. WorldVeg reserves the right to requ