Sport & Recreation Grounds Maintenance Services Panel

Tamworth Regional Council is seeking to establish a panel of suitably qualified contractors to provide sport and recreation grounds maintenance and vegetation management services across Council facilities throughout the Tamworth Regional Local Government Area. Services may include mowing, brush cutting, edging, vegetation trimming, herbicide application, weed control, event preparation, general grounds maintenance and associated labour and plant services.

The panel arrangement will operate for an initial term of twelve (12) months and will remain open to new contractors throughout the contract term. Contractors may apply for Grounds Maintenance Services, Chemical Application Services, or both service categories.

There is no guarantee of any minimum volume, frequency or value of work. Work will be allocated at Council's discretion based on factors including availability, capability, performance, response times, experience and value for money.

Background information / Compatibility requirements

Contractors must demonstrate the capability, experience, personnel, plant and equipment necessary to undertake grounds maintenance and vegetation management services.

Mandatory submission requirements include:

- Public Liability Insurance with a minimum cover of $20 million.

- Workers Compensation Insurance.

- Work Health and Safety (WHS) Management Plan or WHS Management System.

- Relevant Safe Work Method Statements (SWMS).

- Risk assessment templates or risk management procedures.

- Incident reporting procedures.

- Relevant qualifications, licences, permits and accreditations for chemical application services (where applicable).

Contractors must maintain all required insurances, licences, qualifications and compliance documentation for the duration of the contract. All personnel must be appropriately trained and competent in the operation of plant and equipment used in connection with the services.

Where chemical application services are offered, contractors must comply with all legislative requirements relating to the storage, transport, handling, mixing, application and disposal of chemicals and must obtain Council approval prior to the use of any chemical products.

Desired Outcomes ('Nice to haves', Conditions & Warranties, SLA's, Project benefits): Council seeks to establish a responsive panel of reliable contractors capable of providing high-quality grounds maintenance and vegetation management services across sport and recreation facilities.

Preferred outcomes include:

- Experienced contractors with demonstrated capability in grounds maintenance and vegetation management.

- Ability to respond to planned and reactive maintenance requests within agreed timeframes.

- Strong commitment to workplace health and safety and environmental compliance.

- Well-maintained and appropriate plant and equipment.

- Accurate and transparent invoicing supported by relevant documentation where required.

- Professional conduct when interacting with Council staff and members of the public.

- Capacity to service multiple locations across the Tamworth Regional Local Government Area.

- Competitive schedule-of-rates pricing that provides value for money.

- Contractors able to provide both grounds maintenance and chemical application services.

Council may monitor contractor performance throughout the contract term, including quality of work, responsiveness, compliance, safety performance and invoicing accuracy. Continued participation on the panel will be dependent upon maintaining compliance and satisfactory performance.

Questions asked by the buyer:

Have you uploaded the completed Mandatory Submission Form?

Have you reviewed the Technical Specification and Conditions of Contract and can comply with all requirements?

Have you attached all mandatory compliance documentation specified in the Mandatory Submission Form?

Do you hold all licences, qualifications, permits and accreditations required to undertake the Services for the categories you are applying for?

Do you maintain Public Liability Insurance with a minimum cover of $20 million and Workers Compensation Insurance?

Can you provide grounds maintenance and/or chemical application services throughout the Tamworth Regional Local Government Area?

Do you acknowledge that appointment to the panel does not guarantee any minimum volume, frequency or value of work?

Do you acknowledge that a valid Council Purchase Order is generally required prior to the commencement of works, except where emergency works have been authorised by Council?

Will any subcontractors be used in connection with the Services?

Do you acknowledge that subcontractors must not be engaged without the prior written approval of Council?

Do you acknowledge that appointment to the panel may be suspended or terminated where required licences, insurances, qualifications or compliance requirements are not maintained?

Do you acknowledge that you have reviewed the Conditions of Contract and agree to be bound by those conditions if appointed to the panel?

Which service category are you applying for?

- Grounds Maintenance Services - Chemical Application Services - Both Grounds Maintenance Services and Chemical Application Services

If applying for Chemical Application Services, do you hold all qualifications, licences and approvals required to undertake chemical application activities?

Do you acknowledge that where chemicals are supplied by the Contractor, Council may request supplier invoices or supporting documentation to verify chemical costs?

Buyer: Tamworth Regional Council

Buyer location: 474 Peel St, Tamworth, New South Wales 2340, Australia

VendorPanel reference: VP530136

Buyer's reference: Q36-2027

Opens: Tuesday 20 October 2026 (AUS Eastern Standard Time)

Closes: Tuesday 10 November 2026 11:00 AM (AUS Eastern Standard Time)

Supplier query cut-off: Tuesday 10 November 2026 11:00 AM (AUS Eastern Daylight Time)

Expected decision: Tuesday 17 November 2026 (AUS Eastern Standard Time)

Categories: Horticulture & Arboriculture; 1: Landscaping Services & Supplies; 2: Mowing & Slashing Services; 3: Pesticide & Herbicide Spraying; 4: Vegetation Control & Management; 5: Weed Control & Management

Regions of service: New South Wales; 1: Northern; All Regions of Service locations are within Australia.

Tender documents: 3

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