RFQ - Project -Towards Resilient Futures: Sustainable & Holistic Development of Tribal Communities in the Nubra Region, Ladakh

Project -Towards Resilient Futures: Sustainable & Holistic Development of Tribal Communities in the Nubra Region, Ladakh

Request for Quotation: Solar Street Light, Nubra

Opening Date: 1 Sept 2026

Closing Date: 15 Sept 2026

1. About Partnering Hope Into Action Foundation

Partnering Hope into Action Foundation (PHIA Foundation) was officially registered in 2005. Since 2015, it has significantly scaled its operations, expanding its reach to work in the states of Bihar, Jharkhand, Uttar Pradesh, Madhya Pradesh, Ladakh and Delhi NCR. This strategic expansion reflects PHIA Foundation's commitment to making a tangible impact in diverse regions and addressing the unique needs of communities across multiple states. At the core of PHIA Foundation's vision is the aspiration for a society free from poverty, exclusion, and discrimination, where every individual can live with justice, dignity, and respect. This vision serves as a guiding principle, driving the foundation's efforts to tackle the root causes of social inequality and create sustainable change. Aligned with its vision, the PHIA Foundation has a mission to work alongside communities, empowering them to access their rights, entitlements, and equal opportunities. Recognizing the importance of grassroots participation and local ownership, PHIA actively collaborates with various partners, community organizations, and stakeholders. By forging these partnerships, PHIA Foundation ensures that the voices and aspirations of poor marginalized and vulnerable communities are recognized and integrated into the development process.

2. Project Brief & Geographical Coverage

PHIA Foundation is implementing Project “Towards Resilient Futures: Sustainable & Holistic Development of Tribal Communities in the Nubra Region” Leh, Ladakh across 3 Blocks of Nubra Leh, Ladakh covering 15 Villages and 51 hamlets supported by HDFC Bank Parivartan with the Goal of Strengthened, resilient, and sustainable livelihood system of the vulnerable communities of the Leh district of Ladakh. Under the program, we are setting up a Solar Street Light which is part of green energy as per the need of the community. The Geographical coverage of the Program mentioned below: S. No Block Panchayat Halqa Village No. of Solar Steet Light Installation Month 1 Diskit Udmaroo Hunderi 25 August 2 Diskit Terchey Largyab 27 September 3 Diskit Udmaroo Udmaroo 25 August 4 Diskit Warisfastan Warisfastan 29 September 5 Panamik Sumoor Sumoor 04 August 6 Panamik Tiggar Tiggar 22 September Total 132

1. Scope of Work & Deliverables

I. Under the program, we are setting up a Solar Street Light which is part of green energy as per the need of the community. II. Through this RFQ, PHIA Foundation invites techno-commercial proposals from select credible vendor/service providers dealing in the supply at the community, installation & maintenance of Solar Street Light III. The service provider/vendor will be required to provide a fully working solution shall be deployed at the project location. The vendor(s) shall also ensure service support, for the solution provided. IV. Number of Solar Street Light Units installation required month-wise Month & Year Number of Unit Sept-Oct 2026 78 units Nov 2026 54 Units Total Unit 132 Units V. Specification of the Solar Steet Light Solar 2 in 1 street light 24 watt a. With Motion sensor & Dusk to Dawn LED Operation b. 12V, 75-watt Solar Photovoltaic (PV) Module, c. 12.8V,18Ah Lithium LifePO4 Battery, and d. 5mtr. GI Pole, panel mounting structure, Arm, e. Wire, with Civil Material for robust installation f. HDFC Branding Board (10”x5’’).

VII. Terms and conditions:

• Details of Proposal: The proposal must include the date, number, and the GST registration/ license number/ PAN number.
• GST Breakdown: If GST applies, it should be clearly listed separately in the proposal. In case GST is not separately mentioned, fee will be construed as inclusive of GST.
• Tax Deduction Norms: Taxes will be applied as per government regulations. It is mandatory to link your Aadhaar with your PAN card. If the linkage is not available, tax deductions will be made at the highest rate according to government rules. Provide screenshot of Pan Aadhar linkage status.
• List of Similar Projects: Provide a list of similar works completed over the last five years, including client details, contract values, photos, and the geographic coordinates (latitude and longitude) of each project site
• Financial Information: Submit the company’s financial details for the past three years based on the audited balance sheet.
• Transportation and Handling Costs: Clearly specify the costs for transportation, loading, and unloading in your quotation. If these are not mentioned, they will be considered included in the quoted price.
• Material and Work Description: The proposal must include a detailed description of the required materials or proposed work. Materials must meet the specified brand and quality standards. Failure to meet these requirements will render the proposal invalid.
• Proposal Validity: The proposal must be valid for at least 60 days, and this period should be clearly stated.
• Payment Terms: The payment terms must be mentioned. Payments are typically processed through cheque/RTGS within 15-20 days of bill submission.
• Proposal Submission: The proposal must be submitted through mail with Subject Line-Solar Street light-Nubra to procurement@phia.org.in
• Non-compliance with Specifications: If the material or work delivered does not meet the specified requirements, it will be rejected and returned at the vendor's expense. The vendor will be fully responsible for any return-related costs.
• Construction Responsibilities: If Construction is required, the vendor will be responsible for completing the Construction within the given timeframe.
• Failure to Deliver: If a purchase order or work order is issued and the vendor fails to deliver materials or complete the work on time, the organization reserves the right to blacklist the vendor for future contracts.
• Defect Liability Period: In the event of any damage to the structure during the one year (Defect Liability Period), the vendor/contractor shall be solely responsible for carrying out all necessary repairs at their own cost.
• Bank Account Status: Ensure that your firm’s bank account is not frozen by the bank at the time of the proposal submission.
• Proprietor Payment Information: If the payment is to be made in the name of the proprietor, the proprietor’s name, bank account details, and IFSC code must be provided. Payments to anyone other than the proprietor will not be accepted.
• Submission Deadline: The final date for submitting the proposal is 15/09/2026. The management reserves the right to review proposals received after the deadline. Any doubt or Clarification Please let us know before due date.

Job Email ID: procurement(at)phia.org.in

Download Attachment: RFQ_solar street lights_Nubra.doc

Organisation: Partnering Hope Into Action Foundation (PHIA)

Listed on the SAMS-STC social-sector RFP board.