RFQ - Invitation For Sealed Quotations From Eligible Vendors/Suppliers For Supply Of Hygiene Kits (Sealed Bidding)

REQUEST FOR QUOTATION (RFQ) Invitation for Sealed Quotations from Eligible Vendors/Suppliers for Supply of Hygiene Kits (SEALED BIDDING) Rupantaran Foundation

Mode of Procurement: Sealed Bidding

Last Date of Submission: 15 November 2026

Rupantaran Foundation is a not-for-profit, non-governmental organisation established in 2009 with a vision of building a transformed society based on equity, dignity, and peace. The organisation works on gender equity, child protection, livelihoods promotion, education, health and nutrition, and youth leadership development across West Bengal and other parts of India. (Rupantaran Foundation) As part of its programme implementation and capacity-building initiatives, Rupantaran Foundation invites sealed quotations from eligible and experienced vendors/suppliers for the supply of hygiene kits to be provided to children and youth project participants. Interested vendors are requested to submit their quotations as per the specifications mentioned below. Items Required

Category: Hygiene kits for children & youth

Approximate Budget: INR 25,00,000 onwards

Annexure attached, please fill the annexure and send with the quotation

• Toothpaste
• Tongue Cleaner
• Detergent
• Toothbrush with full cover
• Shampoo
• Hair Oil
• Hand Wash
• Big Towel
• Bath Soap
• Petroleum Jelly
• Hairbrush
• Dettol Liquid Antiseptic
• Body Lotion
• Nail Cutter
• Sanitary Napkins
• Cleansing Wipes
• Hand Sanitizer
• Canvas Carry Bag

General Conditions

1.Quotations should clearly mention:

• MRP
• Offered Unit price and total cost (inclusive of all applicable taxes).
• Brand specifications, wherever applicable.
• Quality specifications of materials proposed.
• Delivery timeline.
• Availability of samples, if required.
• Expiry details, if applicable.
• GST Number, HSN Code, PAN, MSME Registration (if available) details.
• Previous experience of supplying materials to NGOs, educational institutions, government agencies, or CSR projects (preferred).

2. Vendors should ensure that all supplied materials are of good quality and conform to the specifications mentioned. 3. Transportation, loading, unloading, and delivery charges must be included in the quoted amount.

4. Rupantaran Foundation reserves the right to

• Accept or reject any or all quotations without assigning any reason.
• Increase or decrease the quantities mentioned above based on programme requirements.
• Negotiate prices with shortlisted vendors if required.

5. Final selection of vendors will be based on

• Cost competitiveness.
• Quality and specifications.
• Vendor experience and compliance.
• Delivery capacity and timeline (normally within 5 days of issuing of Purchase order).
• Delivery at a notice of 48hrs in case urgent / immediate requirement.

Submission Details

• Mode of Submission: Sealed Quotation (Hard Copy)
• Last Date of Submission: 15 November 2026 (up to 5:00 PM)
• Envelope Subject: "Quotation for Supply of Hygiene Kits – Rupantaran Foundation"

Submission Address Purchase Committee Rupantaran Foundation Kolkata Office A52, First Floor. Sammilani Park Road. Kolkata - 700075 West Bengal Email (for correspondence, if applicable)

• rupantaraninfo@gmail.com
• mail.rupantaran@gmail.com

Contact Number: [contact details removed]

Important Note

• Only complete quotations received within the stipulated timeline will be considered.
• Shortlisted vendors may be requested to provide physical samples before final selection.
• Procurement will be undertaken in accordance with the internal procurement policies of Rupantaran Foundation.

Issued by:

Rupantaran Foundation Kolkata, West Bengal

Download Attachment: Financial Statement_Hygiene Kit.xls

Organisation: Rupantaran Foundation

Listed on the SAMS-STC social-sector RFP board.