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RFQ - Invitation For Sealed Quotations From Eligible Vendors/Suppliers For Supply Of Hygiene Kits (Sealed Bidding)

Issued by Rupantaran Foundation · via DevNetJobs India — RFP & Assignments

Published: 12 Nov 2026
Closes: 15 Nov 2026
Reference: devnet-308122
Location: Kolkata, West Bengal, India
Sector: Humanitarian & Emergency Relief
Type: consultancy

At a glance

Rupantaran Foundation in India has published a request for quotations in humanitarian & emergency relief: “RFQ - Invitation For Sealed Quotations From Eligible Vendors/Suppliers For Supply Of Hygiene Kits (Sealed Bidding)”. Submissions close on 15 November 2026, 3 days from today. Quote reference devnet-308122 in any correspondence with the buyer. FreeTender has recorded 4 notices from this buyer since 2026, 2 of them currently open. There are 3 open humanitarian & emergency relief notices in India on FreeTender. Bids are submitted to the buyer through DevNetJobs India — RFP & Assignments, not through FreeTender.

Details

REQUEST FOR QUOTATION (RFQ)

Invitation for Sealed Quotations from Eligible Vendors/Suppliers for Supply of Hygiene Kits (SEALED BIDDING)

Mode of Procurement: Sealed Bidding

Last Date of Submission: 15 November 2026

Rupantaran Foundation is a not-for-profit, non-governmental organisation established in 2009 with a vision of building a transformed society based on equity, dignity, and peace. The organisation works on gender equity, child protection, livelihoods promotion, education, health and nutrition, and youth leadership development across West Bengal and other parts of India. ( Rupantaran Foundation )

As part of its programme implementation and capacity-building initiatives, Rupantaran Foundation invites sealed quotations from eligible and experienced vendors/suppliers for the supply of hygiene kits to be provided to children and youth project participants. Interested vendors are requested to submit their quotations as per the specifications mentioned below.

Items Required

Category: Hygiene kits for children & youth

Approximate Budget: INR 25,00,000 onwards

Annexure attached, please fill the annexure and send with the quotation

Toothpaste

Tongue Cleaner

Detergent

Toothbrush with full cover

Shampoo

Hair Oil

Hand Wash

Big Towel

Bath Soap

Petroleum Jelly

Hairbrush

Dettol Liquid Antiseptic

Body Lotion

Nail Cutter

Sanitary Napkins

Cleansing Wipes

Hand Sanitizer

Canvas Carry Bag

General Conditions

1.Quotations should clearly mention:

MRP

Offered Unit price and total cost (inclusive of all applicable taxes).

Brand specifications, wherever applicable.

Quality specifications of materials proposed.

Delivery timeline.

Availability of samples, if required.

Expiry details, if applicable.

GST Number, HSN Code, PAN, MSME Registration (if available) details.

Previous experience of supplying materials to NGOs, educational institutions, government agencies, or CSR projects (preferred).

2. Vendors should ensure that all supplied materials are of good quality and conform to the specifications mentioned.

3. Transportation, loading, unloading, and delivery charges must be included in the quoted amount.

4. Rupantaran Foundation reserves the right to

Accept or reject any or all quotations without assigning any reason.

Increase or decrease the quantities mentioned above based on programme requirements.

Negotiate prices with shortlisted vendors if required.

5. Final selection of vendors will be based on

Cost competitiveness.

Quality and specifications.

Vendor experience and compliance.

Delivery capacity and timeline (normally within 5 days of issuing of Purchase order).

Delivery at a notice of 48hrs in case urgent / immediate requirement.

Submission Details

Mode of Submission: Sealed Quotation (Hard Copy)

Last Date of Submission: 15 November 2026 (up to 5:00 PM)

Envelope Subject: "Quotation for Supply of Hygiene Kits – Rupantaran Foundation"

Submission Address

Purchase Committee

Kolkata Office

A52, First Floor. Sammilani Park Road. Kolkata - 700075

West Bengal

Email (for correspondence, if applicable)

rupantaraninfo@gmail.com

mail.rupantaran@gmail.com

Contact Number: [contact details removed]

Important Note

Only complete quotations received within the stipulated timeline will be considered.

Shortlisted vendors may be requested to provide physical samples before final selection.

Procurement will be undertaken in accordance with the internal procurement policies of Rupantaran Foundation.

Issued by:

Kolkata, West Bengal

Context for bidders

We hold 4 notices from Rupantaran Foundation, going back to July 2026 — 2 of them still open. They buy mostly in Construction & Infrastructure, Humanitarian & Emergency Relief and Livelihoods & Enterprise Development. There are 3 open Humanitarian & Emergency Relief tenders in India. This one closes in 3 days.

Similar Humanitarian & Emergency Relief tenders

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this humanitarian & emergency relief opportunity. Always verify the details on the official source.

Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.

Common bidding mistakes to avoid →Writing a winning proposal