RFQ - Dams Condition Audit

The Council seeks to appoint a consultant to undertake condition assessments of six Council-recognised dam assets across the municipality. The audit will establish a consistent baseline of asset condition and information, identify defects and safety-related concerns, and provide practical, asset-specific recommendations for inspection, surveillance, maintenance and ongoing asset management.

The scope of works is generally as depicted in Appendix A, which includes but is not limited to:

• Review information supplied by Council and prepare an asset-by-asset inspection plan.

• Inspect the six in-scope dams and assess accessible and observable components, including embankments, spillways, inlet/outlet structures, hydraulic components, downstream areas and public interfaces, as applicable.

• Assess and grade condition using Council’s five-point condition grading scale at component level, identify and prioritise defects, record photographs and promptly escalate any imminent or potentially serious risks.

• Recommend asset-specific routine and detailed inspection/surveillance frequencies, event-based triggers, monitoring requirements and maintenance activities. Council has not prescribed frequencies; the consultant must determine and justify them for each asset.

• Identify component useful life, renewal requirements and estimated costs, and distinguish routine maintenance, repairs, specialist investigations and capital works.

• Collect and verify asset information and provide editable registers, a consolidated electronic dataset and data dictionary, reports, photographs and annotated plans as required by the specification.

• Provide an inception submission, six individual dam assessment records/reports, draft and final deliverables, and a close-out briefing.

The six assets included in this commission are:

1. Arthur Streeton Reserve Retarding Basin/Lakes

2. Dalvida Dam

3. Harry Pottage Memorial Reserve Retarding Basin

4. Peck’s Dam

5. Radio Park Retarding Basin

6. Kalparrin Gardens Lake

The consultant must identify any specialist investigations or services considered necessary and clearly distinguish these from the base scope. No intrusive works, operation of asset controls, confined-space entry or disturbance of the dam structure may be undertaken without Council’s prior written approval and appropriate competent personnel and controls. Any proposed additional work must be separately identified and priced and must not proceed without Council’s written approval.

Buyer: Banyule City Council

Buyer location: 1 Flintoff St, Greensborough, Victoria 3088, Australia

VendorPanel reference: VP533400

Buyer's reference: 1583-2026Q

Opens: Friday 13 November 2026 (AUS Eastern Standard Time)

Closes: Friday 04 December 2026 03:00 PM (AUS Eastern Standard Time)

Supplier query cut-off: Wednesday 02 December 2026 03:00 PM (AUS Eastern Daylight Time)

Expected decision: Friday 25 December 2026 (AUS Eastern Standard Time)

Categories: Engineering & Research & Technical Based Services; 1: Engineering Consulting Services; 2: Inspection Services

Regions of service: Victoria; 1: Melbourne; All Regions of Service locations are within Australia.

Tender documents: 1

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