RFP - Supply of Wheelchairs with Detachable Motorized attachment for Persons with Disabilities

Job Description Request for Proposal (RFP)

Bids are invited for: Supply of Wheelchairs with Detachable Motorized attachment for Persons with Disabilities

Ref: AIFT/RFP/DL/2026-27/037

Summary of Deadlines:

Scope of work

Supply of Motorized Wheelchairs for Persons with Disabilities Technical Specifications as detailed below: The quantity required in FY 26-27 will depend on project requirements. However, initial tentative requirement is of 22 Units in Pune (Maharastra), Final Quantity to be clarified after financial bid opening of technically qualified bidders.

• Sample/s to be sent to the notified location in Delhi along with submission of the Technical Bid, or Demo at facility of Bidder/OEM or virtually – (Applicable for Shortlisted vendors only).
• Rate/Contract Validity to be valid until 31st March 2027.
• Delivery location: PAN India
• Delivery Timeline: 15-20 Days from Receipt of Advance; Damaged units during the transport will not be accepted and to be replaced by the supplier within 7 working days of notification.
• Warranty & After Sales Services for 1 Year:

1) Onsite/Virtual support to be available in PAN India

2) Turnaround time for service not more than 10 days after lodging the complaint

3) In case of manufacturing defects, item to be replaced at no extra cost

• Payment Terms
• 50% upon Purchase Order acceptance and Proforma Invoice submission
• 30% Upon Dispatch, submission of Invoice and E way bill with delivery proof/Challan/POD.
• 20% of the payment will be made within 15-20 working days of delivery and verification.
• The technical proposal should cover at least below areas:

Supporting document RFP for Supply of Wheelchairs.pdf How to apply

• Applicant eligibility requirement(s):
• The bidder organization should be registered as a legal entity for carrying business in India. In addition, the bidder shall have all kinds of necessary licenses and permission for work related requirements.
• The bidder must preferably have previous relevant experience in the area of the requirement/supply.
• This bidder must be an OEMs (Original Equipment Manufacturer) & Brand Owners, authorized dealers, traders and resellers.
• Technical Requirements:

The bidder should provide information on overall qualifications, including:

• Profile of organization
• Past experience, clients handled and completed assignments in the same field.
• Services and support available post-delivery and Turnaround time
• Only for-profit entities can apply. Nonprofit entities (NGO) are not eligible to apply under this bid.

/ Enclosures for Technical Bid:

• Covering letter with reference to all enclosures or attachments.
• Copy of registration documents/ certificate and most recent renewal as a legal entity.
• License or permission if any for doing business
• Copy of Authorized dealership issued by the company (if any)
• Copy of valid PAN
• Copy of valid GST Registration.
• Copy of MSME registration certificate (if registered)
• Copies of last 3 (three) years of ITR.
• All other documents as mentioned in this RFP document.
• Cover letter (Annexure I), General Information (Annexure I.1), Technical Bid (Annexure I.2)

Bid

• Bid must be submitted in English language only and should contain the following:

is to be submitted separately as per Annexure II. No conditional price is to be quoted.

Organisation: American India Foundation

Listed on the SAMS-STC social-sector RFP board.