RFP STEM Tinkering Material -Delhi NCR Western UP Haryana & MP

Job Description

Summary of Deadlines:

Release of Request for Proposal 26th October 2026 Pre-bid Meeting (Online) Date

30th October 2026 5: 00PM Tentative

Pre-Bid Link for Registration:

https: //forms.gle/9swojBdwTXd4tptw7

Bid Submission Closing Date

4th November 2026 (till Midnight 11: 59 PM)

Technical Bid Submission Link

https: //forms.gle/AupqCZmAsEo2NWg4A

Financial Bid Submission Link

https: //forms.gle/qh3xkQCANtWFD7R27

Technical Bid Opening 5th November 2026 Financial Bid Opening Tentative 6th November 2026 Finalization of Contract To be intimated to the awardee only

Scope of work

Supplying of STEM Tinkering Material in Delhi NCR, Western Uttar Pradesh, Haryana & Madhya Pradesh On Purchase order basis, with supply mainly in Haryana as per specifications and mandates listed at Annexure-I.2 of the RFP as per below terms.

• Quantity of Supply: The tentative requirement is 45 sets, to be delivered to 45 different locations across Haryana. The quoted price must be inclusive of all applicable GST, packing, forwarding, transportation, and doorstep delivery charges. AIFT reserves the right to increase or decrease the quantity of items and locations based on project requirements, without any obligation to procure the estimated quantity.
• Sample: Sample kit to be sent to the notified location to notified AIFT office location (Preferably Delhi NCR or Tamil Nadu) along with submission of the Technical Bid (Applicable for Shortlisted vendors only).
• Payment Terms: 50% advance & 30% within 10 days on submission of delivery proofs, Tax Invoices, E-way Bill/PODs as applicable and Remaining 20% within 25 days. TDS as applicable.
• Delivery Timeline: 15 Days from Receipt of Advance; For any damaged product delivered, the Agency will provide the free of cost replacement, and to be replaced by the supplier within 10 working days of notification
• Validity of Bids: Prices quoted in Bid shall remain valid for 3 Months to accommodate any additional requirement in Delhi NCR, Western Uttar Pradesh, Haryana & Madhya Pradesh on Purchase Order Basis.
• Jurisdiction: For any disputes the Jurisdiction will be New Delhi.
• Total Business under this RFP shall not exceed 1 crore.
• Bids uploaded on the google form link must be Password protected.

The technical proposal should cover at least below areas:

• Applicant eligibility requirement(s):
• The bidder organization should be registered as a legal entity for carrying business in India. In addition, the bidder shall have all kinds of necessary licenses and permission for work related requirements.
• The bidder must preferably have previous relevant experience in the area of the requirement/supply.
• This bidder must be an OEM (Original Equipment Manufacturer) or non-OEM including Brand Owners, authorized dealers, suppliers, traders and resellers with relevant experience.

Supporting document 1 Supply for STEM.pdf How to apply

• Technical Requirements:

The bidder should provide information on overall qualifications, including:

• Profile of organization
• Past experience, clients handled and completed assignments in the same field.
• Only for-profit entities can apply. Nonprofit entities (NGO) are not eligible to apply under this bid.

Attachments/ Enclosures for Technical Bid: Bid must be submitted in English language only and should contain the following:

• Covering letter with reference to all enclosures or attachments.
• Copy of registration documents/ certificate and most recent renewal as a legal entity.
• License or permission if any for doing business
• Copy of Authorized dealership issued by the company (if any)
• Copy of valid PAN
• Copy of valid GST Registration.
• Copy of MSME registration certificate (if registered)
• Copies of last 3 (three) years of ITR.
• All other documents as mentioned in this RFP document.
• Cover letter (Annexure I), General Information (Annexure I.1), Technical Bid (Annexure I.2)

Organisation: American India Foundation

Listed on the SAMS-STC social-sector RFP board.