RFP for Supply of Lithium Battery Pack Assembly Materials and Components

EMPBINDI INTERNATIONAL ASSOCIATION Tilonia Road Village Harmara Kishangarh

Ajmer, RJ 305812 INDIA, Phone: [contact details removed]

CIN Number: U85320RJ2015NPL047916

Open Tender for Lithium Battery Pack Assembly Materials EMPBINDI International Association invites separate technical and financial offers for the supply and delivery of the 44 materials and components listed in the bill of quantities. Manufacturers, authorised dealers, distributors and suppliers may bid for one or more complete line items.

Particular

Details Tender reference PR/R&D/2026-27/004 Issue date 6 November 2026 Clarification deadline

10 November 2026 at 5: 00 PM IST

Common clarification responses 11 November 2026 Bid deadline

15 November 2026 at 5: 00 PM IST

Technical opening

16 November 2026 at 11: 00 AM IST

Financial opening Notify technically qualified bidders after technical evaluation Submission and procurement contact purchase.solar@bindi-international.org Mukesh Choudhary, Purchasing @ Solar Department [contact details removed] Bid validity 60 days from the submission deadline 1 Submission and clarifications Submit two signed PDF files marked Technical Proposal and Financial Proposal to the submission email, with the tender reference in the subject. Include prices only in the financial file. The receiving email timestamp governs receipt. Late bids will be rejected. State all offered item numbers clearly. Request the complete tender and clarification record from the procurement email. Clarifications and amendments will be circulated uniformly to registered bidders and posted through the publication channel where supported. Material changes will include an appropriate extension. 2 Bill of quantities Quote the full quantity for every offered line. Identify make, model, datasheet and any deviation. NOS means pieces, KGS kilograms, MTR metres and ROLL rolls. Descriptions and quantities below reproduce the supplied requirement. No. Material description Unit Quantity 1 32700 Cylindrical Cell 3.2V-6Ah NOS 350 2 18650 Cylindrical Cell 3.7V-2.6Ah NOS 350 3 Prismatic Cell 3.2V-80Ah NOS 50 4 Prismatic Cell 3.2V-150Ah NOS 50 5 32700 LFP Cell Holder (1×2) NOS 500 6 Insulating ring 32700 NOS 500 7 Insulating ring 18650 NOS 500 8 BMS LFP 4S-30A NOS 15 9 BMS LFP 4S-60A NOS 30 10 BMS NMC 10S-20A NOS 15 11 32700 1P LFP-Nickel Strip Coil 0.15mm×8mm KGS 1 12 32700 2P LFP-Nickel Strip Coil 0.15mm×32mm KGS 2 13 18650 1P NMC-Nickel Strip Coil 0.15mm×6mm KGS 1 14 18650 2P NMC-Nickel Strip Coil 0.15mm×6mm KGS 2 15 Bus bar th-1mm for prismatic cell NOS 80 16 Bolt for Prismatic Cells- M6 SS *10mm NOS 250 17 CU Lug 2.5 Sq mm M6 SS NOS 250 18 Plain Washer M6 SS *10mm NOS 250 19 Spring Washer M6 SS *10mm NOS 250 20 Anderson Connector-Sb-50A NOS 50 21 Soldering wire KGS 2 22 PVC Rolls (230mm*0.2mm Blue) KGS 3 2 Bill of quantities continued No. Material description Unit Quantity 23 Black Wire sleeve -4mm² MTR 100 24 Black Wire sleeve -6mm² MTR 100 25 Black Wire sleeve -12mm² MTR 100 26 PVC Wire Spiral 12mm MTR 100 27 Insulation Paper Roll -140mm ROLL 4 28 FRP Sheet Thickness-1mm KGS 60 29 Neoprene foam 6mm KGS 15 30 Glue Stick NOS 25 31 Kapton Tape - 24mm NOS 6 32 Cross Filament Tapes NOS 12 33 Double Side Tape - 25mm NOS 12 34 Wire Tape NOS 12 35 Masking Tape - 25mm NOS 12 36 CU Lug 10 Sq mm M6 SS NOS 250 37 PVC Rolls (360mm*0.2mm Blue) KGS 3 38 PVC Rolls (110mm*0.2mm Blue) KGS 3 39 Red Wire Size - 1 mm² MTR 100 40 Black Wire Size - 1 mm² MTR 100 41 Red Wire Size - 2.5 mm² MTR 100 42 Black Wire Size - 2.5 mm² MTR 100 43 Red Wire Size - 10 mm² MTR 100 44 Black Wire Size - 10 mm² MTR 100 Compatibility details and dimension clarifications affecting interchangeability must be requested before the clarification deadline. Any final specification will be issued to all bidders before bids close. Alternative specifications must be quoted separately and are eligible only if accepted by a common amendment. 3 Technical and quality submission All materials must be new, unused, genuine and free from defects. Identify the manufacturer, model, offered rating and country of origin where known. For cells, provide chemistry, nominal voltage and capacity, dimensions, terminal arrangement, date/batch traceability, warranty and manufacturer test evidence. For BMS, provide chemistry and series compatibility, current ratings, protections, wiring and balancing details. For strips, busbars, lugs, holders, sleeves and insulation, provide material, dimensions, tolerances and compatibility details. For rolls, tapes, solder and adhesives, state supplied dimensions, length or weight and product grade. Declare deviations explicitly. Provide relevant transport and product documentation for the actual cell models offered. 4 Eligibility and evaluation Submit legal name, registered address and contacts, entity registration, PAN and applicable GST registration or reason for non-applicability. Provide evidence of at least one comparable supply in the last five years. No minimum turnover is prescribed. Disclose applicable debarment and relationships or conflicts involving EMPBINDI or its personnel. The Procurement Committee will first assess each offered line on eligibility, complete quantity, compliance with the final published specification, documentation, delivery and commercial conditions using pass/fail checks. Open financial offers only for technically qualified lines. Compare all-inclusive delivered cost including GST, freight, insurance and other required charges. Award each line independently to the lowest evaluated responsive offer, subject to budget and authorised approval. Allocate common freight and other charges across offered lines and provide standalone delivered prices. State discounts for combined awards separately. Evaluate standalone line prices as the common basis. Clarifications cannot materially change scope or price. Record reasons for rejection, cancellation or examination of an abnormally low offer. 5 Delivery inspection and commercial terms Term Requirement Delivery Within 30 calendar days of the purchase order to Plot No. 1 to 10, Khasra No. 1342/3, Tilonia Road, Tehsil Roopangarh, Village Harmara, District Ajmer, Rajasthan 305812. Packaging and freight Supplier arranges packing, transport and insurance to destination. Price all charges separately. Provide suitable packaging and documentation for the goods shipped. Inspection EMPBINDI will check quantity, identity, condition and compliance within 10 working days of receipt. Document acceptance or discrepancies. Supplier replaces rejected goods at its cost within 15 calendar days of notification. Payment No advance. Pay 95% within 30 days of accepted delivery and correct invoice. Release 5% retention after 30 calendar days from acceptance, once notified defects are resolved. Warranty Minimum 12 months against manufacturing defects from acceptance for cells and BMS. State manufacturer warranty and shelf life where relevant for other materials. Delay 0.5% of the delayed line value per completed week of supplier-attributable delay, capped at 5% of that line value. Approved written extensions adjust the delivery date. Fee and security Tender fee and EMD nil. No separate performance security. Retention applies as above. 6 Financial offer format Bidder name __________________ GSTIN __________________ Tender reference PR/R&D/2026-27/004 Quotation date __________________ Provide a signed attached schedule with a separate row for each offered line and the following columns. Required column Pricing instruction Item number and description Use the tender BOQ item number and declare the offered make/model. Unit and quantity Quote the full required quantity for that line. Base unit rate and amount Show INR rate and extended base amount. GST Show applicable rate and amount separately. Freight packing and insurance Allocate each applicable charge to each line. State Nil where applicable. Other charges and total State all additional charges, all-inclusive line total and grand total. Attach the delivery schedule, warranty, any exclusions or deviations and separately stated combined-award discounts. No essential part of the offered line may remain unpriced. 7 Bidder declaration We have reviewed this tender, its BOQ and all common amendments. We offer the complete quantities of the identified lines at the quoted prices and terms. Our offer remains valid for 60 days from the deadline. We disclose all deviations, applicable debarment and conflicts and confirm the accuracy of the submission. Authorised bidder signatory __________________ Designation __________________ Signature and seal __________________ Date __________________ 8 Website notice EMPBINDI International Association invites separate technical and financial bids for lithium battery pack assembly materials under Tender PR/R&D/2026-27/004, issued 6 November 2026. Bidders may quote one or more complete BOQ lines. Submit bids to purchase.solar@bindi-international.org by 15 November 2026 at 5:00 PM IST. Request the complete tender and clarification record from the same email. Clarification requests close 10 November 2026 at 5:00 PM IST. For EMPBINDI International Association Mukesh Choudhary Purchasing @ Solar Department Download the full RFP

Organisation: EMPBINDI INTERNATIONAL ASSOCIATION

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