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RFP for Hiring Services of a Travel Agency to support FHI 360 India Country Office for Domestic and International Travel, Ground Transport and Hotel..

Issued by FHI 360 · via SAMS-STC — social-sector RFPs & tenders

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Published
4 Nov 2026
Closes
17 Nov 2026, 23:59 UTC
Reference
1308
Location
Location India · Issued Nov 04, 2026, India
Sector
Sports, Recreation & Events
Type
services

At a glance

FHI 360 in India has published a request for proposals in sports, recreation & events: “RFP for Hiring Services of a Travel Agency to support FHI 360 India Country Office for Domestic and International Travel, Ground Transport and Hotel..”. Submissions close on 17 November 2026, 13 days from today. Quote reference 1308 in any correspondence with the buyer. FreeTender has recorded 6 notices from this buyer since 2026, 2 of them currently open. There are 52 open sports, recreation & events notices in India on FreeTender. Bids are submitted to the buyer through SAMS-STC — social-sector RFPs & tenders, not through FreeTender.

Details

RFP for Hiring Services of a Travel Agency to support FHI 360 India Country Office for Domestic and International Travel, Ground Transport and Hotel Booking support

Solicitation Title:

Hiring of Travel Agency for Domestic and International Travel, Ground Transport and Hotel Booking Contract

Solicitation Number:

RFP/FY-26-27/001

Submit Proposal to:

procurement.india@fhi360.org

Date of Issue of RFP:

November 03, 2026 Date for questions/clarification November 13, 2026

Date Proposals Due:

November 17, 2026 Estimated Date Master Service Agreement Will Be Issued: December 01, 2026 Anticipated Contract Term for Master Service Agreement The initial contract term of Master Service Agreement (MSA) will be one (1) year, with the option to renew annually based on satisfactory performance, for a maximum total contract duration of three (3) years.

Method of Submittal:

Submit proposals by email with all required documents attached in Microsoft Word or PDF format. Submit pricing in Excel format.

Quote Validity:

Quoted service fees shall remain valid for the duration of the Master Service Agreement, subject to mutually agreed adjustments where applicable

1. About FHI 360

FHI 360 is a global development organization dedicated to improving lives in lasting ways through integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, and technology, creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 operates from offices in the United States and around the world, serving communities through evidence-based and sustainable development programs. FHI 360 has been operational in India since the early 90s and operates through a Country Office in New Delhi with state offices and staff working remotely.

2. Purpose of the RFP

FHI 360 India invites proposals from qualified and experienced Travel Management Companies (TMCs) for the provision of:

  • Domestic and international air ticketing, railway ticket booking
  • Hotel reservations and related payments
  • Ground transportation and taxi services
  • Other travel support and coordination services (e.g. visa, insurance, foreign currency conversion if needed).

Selected vendor will enter into a Master Service Agreement (MSA) with FHI 360 on a service-fee basis. For detailed information, please check the complete version of the RFP attached below

Job Email ID: procurement.india(at)fhi360.org

Download Attachment: RFP - Travel Agency_03 Nov.doc

Organisation: FHI 360

Listed on the SAMS-STC social-sector RFP board.

Context for bidders

We hold 6 notices from FHI 360, going back to August 2026 — 2 of them still open. They buy mostly in IT & Telecom, Capacity Building & Technical Assistance and Sports, Recreation & Events. There are 52 open Sports, Recreation & Events tenders in India. This one closes in 13 days.

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this sports, recreation & events opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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