RFP - Appointment of Internal Auditor for HDFC Bank Parivartan CSR Project

RFP - Appointment of Internal Auditor for HDFC Bank Parivartan CSR Project

Organization: Humana People to People India (HPPI)

Apply By: 06 Nov 2026

REQUEST FOR PROPOSAL (RFP) Appointment of Internal Auditor for HDFC Bank Parivartan CSR Project

Issued by: Humana People to People India (HPPI)

RFP Reference No.: HPPI/FIN/AUDIT/2026–27/001

Date of Issue: [30/10/2026]

Last Date for Submission: [6/11/2026]

Audit Period: April 2026–September 27

Audit Frequency: Quarterly

I. Background and Introduction Humana People to People India (HPPI) invites proposals from eligible Chartered Accountant firms for conducting quarterly internal audits of the HDFC Bank Parivartan CSR Project implemented by HPPI. The assignment aims to assess financial accountability, compliance with donor requirements, effectiveness of internal controls, proper utilization of project funds and verification of project implementation. The appointed auditor shall conduct the audit independently and provide recommendations to strengthen financial management, operational controls, transparency and compliance with applicable requirements. II. Objectives of the Audit - Assess compliance with applicable statutory, regulatory and HDFC Bank donor requirements. - Verify financial transactions, budget utilization and adherence to the project MoU/Agreement. - Evaluate internal controls, accounting procedures and project implementation. - Identify financial, operational and compliance risks, discrepancies and control weaknesses. - Verify project activities and outputs through field visits and beneficiary interactions, wherever applicable. - Review corrective actions from previous audits and recommend improvements to strengthen accountability, transparency and compliance. III. Eligibility and Qualification Criteria Interested firms should meet the following minimum requirements: - Be a duly registered Chartered Accountant firm in India and eligible to undertake the proposed assignment. - Have valid professional registration and relevant credentials. - Demonstrate experience in internal audits, NGO audits, CSR-funded program or donor-funded development projects with a minimum of 5 years of experience in NGO sector. - Have knowledge of applicable statutory compliance, financial management, procurement and project accounting. - Have the capacity to conduct document-based reviews and field-level verification. - Demonstrate independence and disclose any actual, potential or perceived conflict of interest. - Have adequate professional staff and quality review arrangements to complete quarterly audits within agreed timelines. Preference may be given to firms with demonstrated experience in CSR projects supported by banks, corporate foundations or institutional donors. IV. Audit Coverage The Internal Auditor shall conduct project specific audits periodically along with organization governance and compliance covering minimum: - Financial transactions, vouchers, and fund utilization - Procurement and vendor selection processes - Vendor due diligence and documentation - Bank reconciliations and fund flow controls - HR, payroll, and allocation of shared resources - Asset, inventory, and supporting records - Physical field visits/e-visits (Optional or Need Based), beneficiary verification, and program outcomes - Compliance with MoU, CSR Compliance Manual, and approved budgets V. Donor and Agreement Compliance - Compliance with the MoU/Agreement between HDFC Bank and HPPI. - Adherence to the HDFC Bank Parivartan CSR Compliance Manual and other applicable project-specific guidelines. VI. Statutory and Regulatory Compliance - Verification of applicable statutory and regulatory requirements relating to project expenditure and implementation. VII. Internal Controls and Risk Assessment - Review SOPs, policies, financial procedures, approval mechanisms and segregation of duties. - Verify accounting records, document retention and audit trails. - Identify control weaknesses and risks, and review corrective actions on previous audit observations. VIII. Audit Frequency and Period The internal audit shall be conducted on a quarterly basis for the HDFC Bank Parivartan CSR Project implemented by HPPI. Four audit cycles shall be undertaken during each financial year as follows:

The auditor shall undertake audit procedures for each quarter, covering the scope specified in this RFP. A separate quarterly audit report shall be submitted for each audit cycle. The auditor shall also maintain a consolidated audit observation tracker showing observations raised, management responses, corrective actions, responsible persons, target dates and closure status. The audit schedule, field visit dates and report submission deadlines shall be mutually agreed with HPPI, taking into consideration project requirements and applicable HDFC Bank reporting timelines. IX. Deliverables The appointed auditor shall provide the report/findings along with the checklist provided in the format provided by HPPI. X. Documents Required with the Proposal

Interested firms shall submit:

- Firm profile and registration details. - ICAI firm registration number and relevant professional credentials. - Profiles of the partner and proposed audit team. - Details of relevant assignments completed during the last three to five years. - Relevant client references, wherever available. - Technical proposal describing methodology, sampling, field visits and deliverables. - Financial proposal with a clear fee breakdown for all four quarterly audits. - Declaration of independence and conflict of interest. - Declaration regarding professional disciplinary proceedings or material restrictions, if applicable. - Any additional documents requested by HPPI. XI. Evaluation and Selection Criteria Proposals may be evaluated through a two-stage process. a) Technical Evaluation

Only proposals meeting the minimum qualifying technical score prescribed by HPPI shall proceed to financial evaluation. b) Financial Evaluation Financial proposals of technically qualified firms shall be evaluated based on the total quoted fee for all four quarterly audit cycles, clarity of cost components, reasonableness and value for money. The financial proposal shall clearly specify professional fees, applicable taxes, travel and accommodation costs, field visit expenses and other reimbursable costs. HPPI reserves the right to seek clarifications and select the proposal offering the best overall value, subject to applicable procurement procedures. XII. Professional Fees and Payment Terms The financial proposal shall provide a fee breakdown for each quarterly audit, including: - Professional fees per quarter. - Total professional fees for the financial year. - Applicable GST and other statutory levies. - Travel and accommodation expenses for field visits. - Other reimbursable expenses, if any. The fee and payment milestones shall be finalised in the engagement letter/work order. Payments may be linked to the satisfactory completion and acceptance of quarterly deliverables, in accordance with the