FreeTender
Accepting bidsrfqSri Lanka

Residential training facility

Issued by UNFPA · via UNGM — UN Global Marketplace

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Published
17 Aug 2026
Closes
18 Aug 2026
Reference
UNFPA-LKA-00007
Location
Sri Lanka
Sector
Education & Training

Details

UNFPA Sri Lanka is looking for the follwoing services from hoteliers:

Specification.

Specification Batch one - 21–22 August 2026 Batch Two - 27–28 August 2026

Conference Facility A training venue located within Colombo is required to host a residential training for 85 participants, scheduled from 8:30 a.m. to 5:00 p.m. A training venue located within Colombo is required to host a residential training for 85 participants, scheduled from 8:30 a.m. to 5:00 p.m.

Accommodation 20 August 2026 -night H/B double room basis - Additionally, please be aware that since approximately 10 participants are coming from out of western province, they may arrive the day before the workshop and we may need to arrange accommodation accordingly. (We will confirm the number of participants closer to the date)

21 August 2026 till 22 August 2026 night H/B Double room basis - for 50 participants (the number and the gender segregation of the participants are subject to change and will confirm closer to the date)

22 August 2026 late checkout - Additionally, please be aware approximately 05 participants may require late check-out (We will confirm the number of participants closer to the date) 27 August 2026 - night H/B double room basis - Additionally, please be aware that since approximately 10 participants are coming from out of western province, they may arrive the day before the workshop and we may need to arrange accommodation accordingly. (We will confirm the number of participants closer to the date)

27 August 2026 till 28 August 2026 night H/B Double room basis - for 50 participants (the number and the gender segregation of the participants are subject to change and will confirm closer to the date)

28 August 2026 late checkout - Additionally, please be aware approximately 05 participants may require late check-out (We will confirm the number of participants closer to the date)

Catering Requirements:

Morning and evening tea / coffee with 2 or 3 snacks given and Lunch required from the hotel (note day one the morning (21 August 2026) refreshment to be arranged at 8:30am) Morning and evening tea / coffee with 2 or 3 snacks given and Lunch required from the hotel (note day one the morning (27 August 2026) refreshment to be arranged at 8:30am)

Other requirements from the hotel, 2 Flip charts boards and with 2 flip chart papers

Notepads and pencil

Water bottles/water jar

Projector & screen

Uninterrupted WiFi connection in the room to connect to the internet and play a few YouTube videos.

Sound System

2 Flip charts boards and with 2 flip chart papers

Notepads and pencil

Water bottles/water jar

Projector & screen

Uninterrupted WiFi connection in the room to connect to the internet and play a few YouTube videos.

Sound System

UNFPA is using Quantum, an ERP platform based Oracle Cloud, which supports the United Nations procurement processes. To access the Solicitation Documents and/or submit a response, please log in to the Quantum and subscribe to the subject tender following the instructions below: (I) Suppliers with an Existing Profile in Quantum:

If you already have a profile in Quantum, please use the following link to access the system:

Contacts

Links

UNSPSC codes

Email address:

[contact details removed]

Surname:

Geetha Fernando

Link Description

https://estm.fa.em2.oraclecloud.com/fscmUI/redwood/supplier-registration/register-supplier/register-supplier-verification?id=TUW16eK6r8T64cFOzwDKMoYCOHny7FmchTkUTyaODm25aOAEjLKk0dv5Zw%3D%3D Supplier Registration

https: //procurement-notices.undp.org/sharepoint/login.cfm

Please click on this link before accessing the Negotiation Document(s) link

https://undp.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNFPA-LKA-00007 Negotiation Document(s)

https: //procurement-notices.undp.org/view_negotiation_dlink.cfm?nego_id=48745

Direct link to Quantum Negotiation

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J - Services

90000000 - Travel and Food and Lodging and Entertainment Services

90100000 - Restaurants and catering

90101700 - Cafeteria services

90101701 - On site cafeteria management

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this education & training opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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