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Request for Information - Digitalisation of Project Management Office

Issued by Swan Hill Rural City Council · via VendorPanel Public Tenders — Australian councils, agencies & utilities

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Published
11 Oct 2026
Closes
6 Nov 2026, 04:00 UTC
Reference
VP528950
Location
Victoria, Australia
Sector
Research, Studies & Evaluation

At a glance

Swan Hill Rural City Council in Australia has published a request for information in research, studies & evaluation: “Request for Information - Digitalisation of Project Management Office”. Submissions close on 6 November 2026, 24 days from today. Quote reference VP528950 in any correspondence with the buyer. FreeTender has recorded 4 notices from this buyer since 2026, 3 of them currently open. There are 3 open research, studies & evaluation notices in Australia on FreeTender. Bids are submitted to the buyer through VendorPanel Public Tenders — Australian councils, agencies & utilities, not through FreeTender.

Details

Swan Hill Rural City Council (Council) invites suitably qualified and experienced organisations to provide information regarding the digitalisation and automation of Council's Project Management Governance Framework (PMGF).

Council is seeking information from organisations with demonstrated experience in project governance, business process automation, Microsoft 365 solutions, systems integration, knowledge management, reporting and change management.

This Request for Information (RFI) is intended to assist Council in understanding available market capabilities, potential implementation approaches, indicative costs and associated delivery considerations prior to determining a future procurement activity.

Background information / Compatibility requirements

Council delivers a diverse range of infrastructure, asset renewal, operational and strategic projects across multiple service areas.

To support consistent project governance and delivery practices, Council has established a Project Management Governance Framework (PMGF) which provides the processes, controls, templates, reporting requirements and governance mechanisms used to manage projects throughout their lifecycle.

While the PMGF provides a structured framework for project delivery, many associated processes currently rely on manual document preparation, spreadsheet-based reporting, email-based approvals and decentralised information management practices.

Council is seeking to investigate opportunities to digitally enable and automate elements of the PMGF to improve governance compliance, information accessibility, organisational learning, reporting efficiency and decision-making.

Council's preference is to leverage existing investments within the Microsoft 365 ecosystem wherever practical. However, Council is also interested in understanding whether supplementary platforms, tools or technologies may provide additional value.

Information obtained through this RFI will assist Council in defining project scope, procurement requirements, implementation options and indicative budget estimates for a future PMGF digitalisation initiative.

Buyer: Swan Hill Rural City Council

Buyer location: 45 Splatt St, Swan Hill, Victoria 3585, Australia

VendorPanel reference: VP528950

Opens: Monday 12 October 2026 (AUS Eastern Standard Time)

Closes: Friday 06 November 2026 03:00 PM (AUS Eastern Standard Time)

Supplier query cut-off: Monday 02 November 2026 03:00 PM (AUS Eastern Daylight Time)

Expected decision: Friday 04 December 2026 (AUS Eastern Standard Time)

Categories: IT & Telecomms; 1: IT Services; 2: Services - Application Expertise; 3: Services - Architecture & Design; 4: Services - Cloud Services; 5: Services - Consultants; 6: Software - Development

Regions of service: New South Wales; 1: Sydney; Victoria; 1: Loddon; 2: Mallee; 3: Melbourne; All Regions of Service locations are within Australia.

Tender documents: 2

Published on VendorPanel Public Tenders. Documents and responses require free VendorPanel supplier registration.

Context for bidders

We hold 4 notices from Swan Hill Rural City Council, going back to September 2026 — 3 of them still open. They buy mostly in Construction & Infrastructure, Real Estate & Facilities and Research, Studies & Evaluation. There are 3 open Research, Studies & Evaluation tenders in Australia. This one closes in 24 days.

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this research, studies & evaluation opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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