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Accepting bidstenderUnited Kingdom

Replacement Contract Management, Billing and Invoicing System

Issued by Kent County Council trading as Procurement Services · via UK Find a Tender Service

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Published
9 Sept 2026
Closes
6 Oct 2026, 16:00 UTC
Value
GBP 1,50,000
Reference
ERP Replacement Programme
Location
United Kingdom
Sector
IT & Telecom
Type
services

Details

The scope of this system includes the full replacement of the current ERP system with a cloud-based solution for use by the Procurement Services Digital and Invoicing and Billing teams. A single integrated solution is preferred, although alternative approaches will be considered where they demonstrate clear value and meet all requirements.

The replacement solution must include:

  • Cloud based SaaS solution hosted in the UK
  • Single Sign On using the corporate identity provider
  • Multi Factor Authentication
  • Role based access control
  • API functionality for system integration
  • Quotation creation and product configuration
  • Contract creation and management
  • Contract-driven billing
  • Invoice processing
  • Invoice validation and exception handling
  • Credit notes, reversals, and rebilling
  • Consolidated and advance billing
  • Reporting, audit, and data export

Payments are out of scope and will continue to be performed by a separate system. For more information about this opportunity, please visit the eSourcing portal at:

https: //www.delta-esourcing.com/tenders/UK-UK-West-Malling:-Business-transaction-and-personal-business-software-package./5E9765W52U

To respond to this opportunity, please click here:

https: //www.delta-esourcing.com/respond/5E9765W52U

Context for bidders

We hold 5 notices from Kent County Council trading as Procurement Services, going back to August 2026 — 5 of them still open. They buy mostly in IT & Telecom, Energy & Power and Financial & Professional Services. There are 122 open IT & Telecom tenders in United Kingdom. This one closes in 27 days.

Documents

Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this it & telecom opportunity. Always verify the details on the official source.

  • Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
  • Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
  • Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
  • Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
  • Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
  • Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.
Common bidding mistakes to avoid →Writing a winning proposal

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