Accepting bidsrfqKenya

Provision of Venue Arrangement and Decoration Services

Issued by OPEN UNIVERSITY OF KENYA · via Kenya — e-GP (egpkenya.go.ke)

Published: 13 Nov 2026
Closes: 17 Nov 2026, 08:40 UTC
Bid opening: 17 Nov 2026, 08:45 UTC
Reference: OUK/858/RFQ/0027/2026-27
Location: Kenya
Sector: Sports, Recreation & Events
Type: services

At a glance

OPEN UNIVERSITY OF KENYA in Kenya has published a request for quotations in sports, recreation & events: “Provision of Venue Arrangement and Decoration Services”. Submissions close on 17 November 2026, 2 days from today. Quote reference OUK/858/RFQ/0027/2026-27 in any correspondence with the buyer. FreeTender has recorded 24 notices from this buyer since 2026, 3 of them currently open. There are 160 open sports, recreation & events notices in Kenya on FreeTender. Bids are submitted to the buyer through Kenya — e-GP (egpkenya.go.ke), not through FreeTender.

Key requirements

Taken from the notice by FreeTender. The tender document on the official portal is binding — check it, and any corrigendum, before you bid.

Questions deadline: 16 Nov 2026 00:00 (Nairobi time)
Bid validity: 90 days
Procurement method: Request for Quotation
Evaluation: Yes/ No Basis
Funding: GoK

Documents to submit

SELF - declaration form - SD 1&2
A valid business trading license
Certificate of incorporation or business registration certificate
Valid tax compliance or exemption certificate

To bid on Kenya e-GP

Kenyan government tenders are submitted through the e-GP portal; register as a supplier there first. AGPO-reserved tenders need a valid AGPO certificate.

Details

PROVISION OF VENUE ARRANGEMENT AND DECORATION SERVICES

VENUE ARRANGEMENT AND DECORATION

Tender number: OUK/858/RFQ/0027/2026-27

Procuring entity: OPEN UNIVERSITY OF KENYA

Procurement category: Non Consultancy Services

Procurement method: Request for Quotation

Bidding access: Limited (invited / registered suppliers)

Source of funds: GoK

Technical evaluation: Yes/ No Basis

Evaluation basis: Grand total wise

Bid validity: 90 days

Clarifications until: 16 Nov 2026 00:00 (Nairobi time)

Published: 13 Nov 2026 17:00 (Nairobi time)

Closing: 17 Nov 2026 11:40 (Nairobi time)

Bid opening: 17 Nov 2026 11:45 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - A VALID BUSINESS TRADING LICENSE - CERTIFICATE OF INCORPORATION OR BUSINESS REGISTRATION CERTIFICATE. - VALID TAX COMPLIANCE OR EXEMPTION CERTIFICATE

Schedule of requirements (UNSPSC code, item, unit, quantity)

1 90111604 MARQUEES HIRING OF TENT LOT 1 2 9010160201 PARTY TENT HIRE AND DECORATION SERVICES PUBLIC ADDRESS SYSTEMS LOT 1 3 9010160201 PARTY TENT HIRE AND DECORATION SERVICES ORNAMENTS OR DECORATIONS LOT 1 4 9010160201 PARTY TENT HIRE AND DECORATION SERVICES HIRE OF CHAIRS LOT 1000

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.

Context for bidders

We hold 24 notices from OPEN UNIVERSITY OF KENYA, going back to September 2026 — 3 of them still open. They buy mostly in Media, Printing & Advertising, IT & Telecom and Manufacturing & Supply. There are 160 open Sports, Recreation & Events tenders in Kenya. This one closes in 2 days.

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Before you bid on this tender

A quick checklist to help you decide whether to bid and prepare a compliant submission for this sports, recreation & events opportunity. Always verify the details on the official source.

Confirm the exact closing date and time (and time zone) on the official portal — deadlines are strict and can be revised by a corrigendum.
Read the full notice and every attached document, including the scope, specifications and any bill of quantities or terms of reference.
Check the eligibility criteria — prior similar experience, annual turnover, certifications and registrations — and make sure you qualify before investing effort.
Prepare any earnest-money deposit (EMD) or bid security and the required formats early; missing or wrongly-formatted documents are a common cause of rejection.
Note how bids must be submitted (online or physical), in what format, and whether a digital signature or portal registration is required.
Watch for corrigenda and clarifications right up to the deadline — requirements and dates can change.

Common bidding mistakes to avoid →Writing a winning proposal