Provision of Sports Event Management-Logistics and Support Services for Ward Sporting Activities 2026.

PROVISION OF SPORTS EVENT MANAGEMENT-LOGISTICS AND SUPPORT SERVICES FOR WARD SPORTING ACTIVITIES 2026.

Tender number: 4965/1778/0004/2026-27

Procuring entity: BUSIA YOUTH, SPORTS, CULTURE, GENDER, CREATIVE ARTS AND SOCIAL SERVICES

Procurement category: Non Consultancy Services

Procurement method: Open Tender

Bidding access: Open

Reserved for: County Residents

Source of funds: GoK

Bid security: KES 800,000

Performance security: 10% of contract value

Technical evaluation: Combination of Both

Evaluation basis: Grand total wise

Bid validity: 90 days

Clarifications until: 22 Oct 2026 08:00 (Nairobi time)

Published: 21 Oct 2026 16:00 (Nairobi time)

Closing: 29 Oct 2026 08:00 (Nairobi time)

Bid opening: 29 Oct 2026 08:01 (Nairobi time)

Eligibility documents required

- SELF - DECLARATION FORM - SD 1&2 - COPY OF CERTIFICATE OF INCORPORATION /BUSINESS REGISTRATION CERTIFICATE - COPY OF VALID SINGLE BUSINESS PERMIT- (TO BE VERIFIED ONLINE) - DULLY FILLED AND STAMPED TENDER SECURING DECLARATION FORM IN THE FORMAT PROVIDED MUST BE IN THE COMPANY LETTERHEAD - VALID COPY OF TAX COMPLIANCE CERTIFICATE OR EXEMPTION CERTIFICATE FROM KENYA REVENUE AUTHORITY (TO BE VERIFIED ONLINE) - DULLY FILLED, SERIALIZED TENDER DOCUMENT INCLUDING ATTACHMENTS, ALL PAGES OF THE TENDER DOCUMENT MUST BE SUBMITTED WITHOUT OMITTING ANY PAGE - DULLY FILLED, SIGNED AND STAMPED FORM OF TENDER IN THE FORMAT PROVIDED IN SECTION IV, ITT 12.1 (MUST BE ON THE COMPANYLETTER HEAD) - VALID COPY OF CR12/CR13 CERTIFICATE (TO BE VERIFIED ONLINE) NOT OLDER THAN 6 MONTHS AND COPIES OF DIRECTOR(S)ID (S) - DULLY FILLED, SIGNED AND STAMPED CODE OF ETHICSIN THE FORMAT PROVIDED MUST BE IN THE COMPANY LETTERHEAD - DULLY FILLED, SIGNED CERTIFICATE OF INDEPENDENT TENDER DETERMINATION IN THE FORMAT PROVIDED MUST BE IN THE COMPANY LETTERHEAD - DULLY FILLED, SIGNED AND STAMPED ALL PAGES OF PRICE SCHEDULE AND IN COMPANY LETTER HEAD. - DULLY FILLED, SIGNED CONFIDENTIAL BUSINESS QUESTIONNAIRE IN THE FORMAT PROVIDED MUST BE IN THE COMPANY LETTERHEAD - Table Header : - KEY ACTIVITY NO. INFORMATION/DESCRIPTION Table Footer : - TECHNICAL EVALUATION SCORING : TECHNICAL EVALUATION SCORING Technical Evaluation Process : - Table Header : - SR/NO TECHNICAL REQUIREMENT SCORE DISTRIBUTION MAXIMUM SCORE MINIMUM SCORE BIDDERS SCORE 1 ATTACH FIVE (5) COPIES OF THE CORRESPONDING LOCAL PURCHASE ORDERS (LPOS) AND CONTRACT AGREEMENTS /DELIVERY NOTES FOR SUPPLIES UNDERTAKEN IN THE LAST FIVE (5) CONSECUTIVE YEARS, EACH WITH A MINIMUM VALUE OF KES 10 MILLION. : FIVE (5) CORRESPONDING LPOS AND CONTRACT AGREEMENTS/DELIVERY NOTES: 30 MARKS. THREE (3) TO FIVE (5) DOCUMENTS: 15 MARKS. BELOW THREE (3) DOCUMENTS: 10 MARKS. 30 24 2 ATTACH FIVE (5) COPIES OF THE CORRESPONDING LPOS AND CONTRACT AGREEMENTS /DELIVERY NOTES FOR SIMILAR SUPPLIES ONLY, UNDERTAKEN IN THE LAST FIVE (5) YEARS, EACH WITH A MINIMUM VALUE OF KES 10 MILLION. FIVE (5) CORRESPONDING LPOS AND CONTRACT AGREEMENTS/DELIVERY NOTES: 40 MARKS. THREE (3) TO FIVE (5) DOCUMENTS: 20 MARKS. ONE (1) TO TWO (2) DOCUMENTS: 5 MARKS. 40 32 3 ATTACH AUDITED ACCOUNTS FOR THE LAST THREE (3) CONSECUTIVE YEARS: 2025, 2024 AND 2023. THREE (3) YEARS OF AUDITED ACCOUNTS: 15 MARKS. TWO (2) YEARS: 10 MARKS. ONE (1) YEAR: 5 MARKS. 15 12 4 ATTACH A CERTIFIED COPY OF A DETAILED COMPANY PROFILE. THE PROFILE SHOULD INCLUDE THE COMPANY’S MISSION, VISION, SUMMARY OF WORKS, SUPPLIES AND SERVICES PREVIOUSLY OR CURRENTLY UNDERTAKEN, AND CONTACT DETAILS. DETAILED COMPANY PROFILE: 10 MARKS. PROFILE NOT DETAILED: 5 MARKS. 10 8 5 STATE THE TIME REQUIRED TO DELIVER THE GOODS FROM THE DATE OF RECEIPT OF THE LOCAL PURCHASE ORDER (LPO) OR NOTIFICATION BY THE CLIENT. DELIVERY OF GOODS WITHIN THREE (3) DAYS FROM THE DATE OF RECEIPT OF THE LOCAL PURCHASE ORDER (LPO): 5 MARKS. 5 4 Table Footer : - TECHNICAL EVALUATION FORM : TECHNICAL EVALUATION FORM Technical Evaluation Process :

- Consider for Technical Evaluation:

Tender documents are free to download from the e-GP Tenders page (egpkenya.go.ke/tender) without an account; search by tender number. Bids are submitted electronically on e-GP.